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- Tasks: Join our team to process invoices and manage expenses with precision.
- Company: Be part of a prestigious research organisation in Norwich, renowned globally.
- Benefits: Enjoy a 9-month contract with flexible working hours and a collaborative environment.
- Why this job: Gain valuable finance experience while contributing to impactful research initiatives.
- Qualifications: 5 GCSEs including Maths and English; strong computer skills required.
- Other info: Opportunity to work in a diverse team and promote equality.
The predicted salary is between 24000 - 36000 Ā£ per year.
Accounts Payable Clerk Our prestigious Norwich based client, (part of a cluster of internationally renowned research organisations), are currently recruiting for an Accounts Payable Clerk to join their team.This is working on a 9 month contract basis, working 37 hours per week.Key Knowledge, Skills & Experience:
- 5 GCSEs grades A-C including Maths and English or any equivalent qualification
- Excellent computer skills, including Microsoft Office 365
- Experience of working in a multi company environment
- Significant experience of processing invoices and expenses
- Recent experience working in a finance team in an accounts payable role
- Good communication skills both written and verbal
- Excellent organisational skills to manage own workload
- Good interpersonal skills, with the ability to work well as part of a team
- Ability to work with precision and accuracy
- Able to present a positive image of self and the Partnership, promoting both the international reputation and public engagement aims of the Partnership
- Promotes equality and values diversity
Main Purpose The role of the Accounts Payable Clerk is to process transactions as of the Job accurately and effectively as possible.This includes:
- Entering invoices onto computer systems
- Matching invoices to purchase orders and querying variances
- Checking invoices for accuracy, VAT treatment and payment terms
- Processing expense claims via an online system
- Obtaining valid internal authorisation for transactions
- Monitoring finance inbox queries and invoice printing
- Ensuring invoices are correctly coded in the general ledger
- Arranging payment of foreign currency invoices
- Collecting, distributing and scanning post
- Creating new standing data e.g. supplier accounts
- Updating records of standing data
- Routine accounting controls
- Extracting information from ledgers
- Processing payment runs
- Answering queries from suppliers, customers, budget holders and auditors
- Regular interaction across all levels in finance and purchasing.
- Dealing with all individuals in all institutes with regards to payment of invoices.
Invoice and Expenses Transaction Processing
- Entering invoices onto computer systems.
- Matching invoices to purchase orders and querying variances.
- Checking invoices for accuracy, VAT treatment and payment terms.
- Processing expense claims via an online system.
- Obtaining valid internal authorisation for transactions.
- Monitoring finance inbox queries and invoice printing.
- Ensuring invoices are correctly coded in the general ledger.
- Arranging payment of foreign currency invoices.
- Collecting, distributing and scanning post.
Database Maintenance
- Creating new standing data e.g. supplier accounts.
- Updating records of standing data
Ledger Analyses and Reports
- Answering queries from suppliers, customers, budget holders and auditors.
- Extracting information from ledgers.
- As agreed with line manager, any other duties commensurate with the nature of the role.
Desirable Knowledge, Skills a& Experience
- Knowledge of Great Plains software package (desirable)
- AAT Level 2 certificate in accounting or an equivalent (desirable)
- Knowledge of online expense systems
- Knowledge and understanding of VAT
- Previous experience of working for a charity
Todd Hayes Ltd is an equal opportunities employer. Due to the large number of applications, we receive Iām afraid we are unable to respond to everyone individually however your details will remain on file should another suitable opportunity become available moving forward.If we can take your application further, we will of course be in touch.Todd Hayes is acting as an Employment Business in relation to this vacancy.Todd Hayes Ltd #J-18808-Ljbffr
Accounts Payable Clerk employer: Todd Hayes
Contact Detail:
Todd Hayes Recruiting Team
StudySmarter Expert Advice š¤«
We think this is how you could land Accounts Payable Clerk
āØTip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Great Plains. If you have experience with similar accounting software, be ready to discuss how those skills can transfer to this role.
āØTip Number 2
Brush up on your knowledge of VAT and expense processing systems. Being able to demonstrate your understanding of these areas during an interview will show that you're well-prepared for the responsibilities of the role.
āØTip Number 3
Highlight any previous experience working in a multi-company environment. Be prepared to share examples of how you've successfully managed invoices and expenses across different entities.
āØTip Number 4
Practice your communication skills, both written and verbal. Since the role involves regular interaction with various stakeholders, being able to convey information clearly and effectively will be crucial.
We think you need these skills to ace Accounts Payable Clerk
Some tips for your application š«”
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable and finance. Emphasise your skills in processing invoices, managing expenses, and using Microsoft Office 365.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your experience in a multi-company environment and your ability to work accurately and efficiently.
Highlight Relevant Qualifications: Include any qualifications such as GCSEs in Maths and English, AAT Level 2, or experience with Great Plains software. This will demonstrate your suitability for the role.
Showcase Communication Skills: In your application, provide examples of how you've effectively communicated with team members and external stakeholders. Good communication is key for this role.
How to prepare for a job interview at Todd Hayes
āØShowcase Your Computer Skills
Since the role requires excellent computer skills, especially with Microsoft Office 365, be prepared to discuss your proficiency. You might even want to mention specific tasks you've accomplished using these tools.
āØDemonstrate Your Invoice Processing Experience
Highlight your experience in processing invoices and expenses. Be ready to provide examples of how you've handled discrepancies or queries in the past, as this will show your problem-solving abilities.
āØEmphasise Teamwork and Communication
Good communication and interpersonal skills are crucial for this role. Share instances where you've successfully collaborated with a team or resolved issues with suppliers or colleagues.
āØPrepare for Questions on Accuracy and Organisation
Given the need for precision in this position, think of examples that demonstrate your attention to detail and organisational skills. Discuss how you manage your workload effectively to meet deadlines.
