Accounts Payable Assistant- Fixed Term Contract

About TodayTix Group: TodayTix Group (TTG) is the global e-commerce leader for cultural experiences, designing frictionless discovery and purchase journeys through innovative product design and industry-leading technology. Our portfolio of brands— including TodayTix, New York Theatre Guide, London Theatre, Show-Score, Arthouse, Arthouse London, and Secret Cinema—connects millions of customers with the best in live entertainment.

Powered by vast data and insights, TTG helps theatres, producers, and cultural institutions reach highly engaged audiences and unlock meaningful revenue, transforming how tickets are sold across the world. In 2025, TTG entered a new chapter as part of MARI, the global events and experiences company powering world-defining live experiences. Together, we’re expanding our reach, deepening our impact, and accelerating a shared vision to redefine the event lifecycle through seamless discovery, purchase, and engagement.

We thrive in a nimble, growth-oriented environment where adaptability, curiosity, and a bias toward action help us stay ahead of the curve. We move quickly, iterate often, and expect everyone to take ownership of their impact – because we're building the future of live events, and there’s no script for what comes next. New joiners are set up for success with a 90-day onboarding journey, complete with clear goals and measurable milestones. We believe feedback fuels growth, so we hold twice-yearly performance reviews focused on impact and development.

Above all, you’ll be working alongside a team of collaborative, passionate, and kind humans - people who love theatre and live experiences, and who support each other just as much as they challenge each other to do great work. We are seeking outstanding applicants of all backgrounds to join our team to bring new voices, talent, and perspectives to the table. We encourage all to apply.

About the Role: We're looking for an organised, proactive Accounts Payable Assistant to join our Finance team. You'll help keep our supplier relationships strong, our payments accurate, and our accounts payable (AP) processes modern as we scale — work that directly affects how reliably we pay our theatre and events partners. Reporting to the AP Lead in London, you'll work closely with colleagues across the business as well as our external vendors and partners — so strong interpersonal skills and a collaborative, positive nature matter as much as technical accuracy.

This is a great opportunity for someone with a few years of AP experience who wants to grow within a tech-driven company. We're partway through migrating our finance systems from NetSuite to SAP S/4HANA, and increasingly using AI and automation to cut down on manual, repetitive accounts payable (AP) work. If you're curious about how these tools can make your job easier, and comfortable with change, we'd love to hear from you. Bonus points if you're excited about theatre and events too!

Please note: This is an initial 9-month contract and qualified candidates must be based in the greater London area. We encourage collaboration by working a minimum of 2 days per week in the office, while also offering flexibility for employees to choose where they work for the rest of the week.

What Success Looks Like:

• Progressively takes on ownership of vendor accounts, with the number growing over the first 2 months as they build confidence — managing them so they're reconciled, clean, and paid accurately and on time against agreed terms.
• Builds up to a steady weekly rhythm of supplier reconciliations, with discrepancies investigated and cleared promptly.
• Runs a monthly check reviewing AP accounts, actioning any clean-up items identified.
• Identifies and proposes at least one AP process that could be automated or AI-assisted per quarter, working with the team to help implement where possible, in order to measurably reduce manual work.

What You'll Do:

• Manage a portfolio of supplier accounts — reconciling balances, resolving discrepancies, and keeping records clean and audit-ready.
• Build strong supplier relationships, resolving emails/calls and account queries promptly and professionally.
• Deliver accurate, on-time weekly payment run proposals, ensuring agreed supplier payment terms are met.
• Process supplier invoices, credit notes, and remittance advice accurately and within month-end deadlines.
• Spot and help implement automation or AI opportunities that remove manual AP work.
• Support the migration of AP processes and data from NetSuite to SAP S/4HANA, adapting as systems change.

We're Looking for Someone With:

• 2+ years of experience in an Accounts Payable role.
• Strong Excel skills and confidence working with reconciliations and account data, with familiarity across Google Workspace (Sheets, Docs, Gmail) a plus.
• A clear, organised email communicator, comfortable managing supplier threads through to resolution and happy to pick up the phone when it's the quicker option. Able to negotiate and follow through on agreed actions.
• Strong organisational and time-management skills, with the ability to juggle competing priorities independently and as part of a team.
• A proactive, detail-oriented problem-solver who takes ownership of clean, accurate accounts.
• Genuine comfort using AI tools (e.g. ChatGPT, Claude, Copilot) to support day-to-day work, and curiosity about where automation can remove manual effort.
• (Nice-to-have) Experience with NetSuite, SAP, or Monday.com — not essential, but adaptability during a period of systems change matters as much as familiarity with a specific tool.

Good To Know:

• Hybrid work environment (blend of in-office and at-home days)
• Up to 4 weeks per year of flexible 'work from anywhere'
• Generous pension match
• Access to a bespoke Pension scheme
• Complimentary tickets to shows and events
• Employee Assistance Programme
• Access to a corporate rate Vitality PMI plan
• Healthcare cash plan
• Season Ticket loans
• Birthday off
• Three months of fully paid Parental Leave
• Employee Charity Donation Matching
• Annual Professional Development Budget
• Cycle to work scheme
• Employee Referral Bonus

TodayTix Group is proud to be an equal opportunity employer, committed to fostering a workplace that celebrates diversity and inclusion. We welcome candidates of all backgrounds and do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law.

TTG is dedicated to conducting all aspects of our business ethically and with integrity, in full compliance with the UK Modern Slavery Act 2015. TTG maintains a zero-tolerance approach to modern slavery, human trafficking, forced labour, and any form of exploitation. We extend these high standards to all employees, contractors, partners, and suppliers. Everyone working with or on behalf of TTG must ensure that our operations and supply chains remain free from any practices that could constitute modern slavery or human trafficking.