At a Glance
- Tasks: Manage wholesale systems, coordinate imagery, and support seasonal processes.
- Company: Dynamic fashion brand with a focus on collaboration and innovation.
- Benefits: 25 days annual leave, flexible hours, staff discounts, and health support.
- Other info: Exciting opportunities for growth in a fast-paced environment.
- Why this job: Join a creative team and make an impact in the fashion industry.
- Qualifications: Strong Excel skills, relationship-building, and experience in system management.
The predicted salary is between 25000 - 30000 £ per year.
The Wholesale Assistant is a critical operational role within the Wholesale department, acting as the front end of the function and underpinning its day‑to‑day effectiveness. With a strong understanding of the brand and wholesale ways of working, this role is responsible for the accurate management of wholesale systems, departmental data, reporting, and seasonal processes.
Key Responsibilities
- Wholesale Systems Management – Own and manage wholesale system activity across platforms including WFX, Miro, JOOR, and NetSuite; set up and maintain seasonal data, sample orders, and updates; communicate system updates; track orders; manage samples and shipments; support pop‑ups and events.
- Seasonal Imagery Management – Coordinate and organise seasonal imagery for platform set‑up and wholesale use; manage external flat‑shot shoots; maintain Dropbox organisation.
- Swatch Coordination – Partner with product teams to collect, manage, and maintain physical and digital swatches; ensure accurate naming and matching; prepare swatch packs.
- Wholesale Calendar & Process Management – Own and manage the seasonal wholesale diary; update timelines, flag risks, and support departmental priorities.
- Wholesale Merchandising & Reporting – Set up, run, and distribute wholesale reporting (sales trackers, shipping trackers, best sellers, sales mix, range plan); update client list; support merchandising by tracking performance, margin, and P&L; investigate data anomalies; support campaigns and showroom presentation.
- General Wholesale Support – Provide day‑to‑day operational and administrative support; support departmental projects and continuous improvement.
Required experience/skills
- Highly competent Excel user with precise accuracy.
- Extremely effective in building relationships with key stakeholders.
- Capable of working through challenging situations with flexibility.
- Highly organised and able to drive and implement process.
- Creative problem‑solving skills.
- Experience in system management and processes (WFX, Miro, JOOR, Netsuite).
- Collaborative people person excelling in cross‑functional work.
- Excellent listening and briefing skills.
Benefits
- 25 days annual leave.
- DASH Cycle to Work scheme.
- Access to Health Assured employee assistance programme.
- Flexible working hours and generous staff discounts.
Wholesale Assistant employer: TOAST
As a Wholesale Assistant, you will thrive in a dynamic and supportive work environment that values collaboration and creativity. Our company offers generous benefits including 25 days of annual leave, flexible working hours, and a cycle to work scheme, ensuring a healthy work-life balance. With a strong focus on employee growth and development, you will have the opportunity to enhance your skills while contributing to exciting projects within the wholesale department.
StudySmarter Expert Advice🤫
We think this is how you could land Wholesale Assistant
✨Tip Number 1
Get to know the company inside out! Research their values, products, and recent news. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Reach out to current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral!
✨Tip Number 3
Prepare for the interview by practising common questions and scenarios related to wholesale operations. Think about how your skills align with the role and be ready to share specific examples.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace Wholesale Assistant
Some tips for your application 🫡
Show Your Understanding of the Brand:When writing your application, make sure to highlight your understanding of our brand and how it aligns with the wholesale operations. We want to see that you get what we’re about and how you can contribute to our success.
Be Specific About Your Skills:Don’t just say you’re good with Excel; show us! Mention specific tasks you've accomplished using Excel or any other systems like WFX or JOOR. We love details that demonstrate your competence and experience.
Tailor Your Application:Make sure your application is tailored to the Wholesale Assistant role. Use keywords from the job description and relate your past experiences to the responsibilities listed. This shows us you’ve done your homework and are genuinely interested.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at TOAST
✨Know Your Systems
Make sure you brush up on your knowledge of wholesale systems like WFX, Miro, JOOR, and NetSuite. Be ready to discuss how you've used these platforms in the past or how you would approach learning them quickly. Showing familiarity with these tools will impress the interviewers.
✨Showcase Your Excel Skills
Since being a highly competent Excel user is crucial for this role, prepare to demonstrate your skills. You might be asked to solve a problem or analyse data on the spot, so practice using functions, pivot tables, and data visualisation techniques to showcase your precision and accuracy.
✨Emphasise Your Organisational Skills
The Wholesale Assistant role requires excellent organisation. Share examples from your previous experiences where you successfully managed multiple tasks or projects simultaneously. Highlight any tools or methods you use to stay organised, as this will show your ability to drive and implement processes effectively.
✨Build Relationships
This position involves collaborating with various teams, so be prepared to discuss how you build and maintain relationships with stakeholders. Share specific instances where your interpersonal skills helped resolve challenges or improve processes, demonstrating that you're a people person who thrives in cross-functional environments.
