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- Tasks: Manage office operations, support directors, and coordinate projects in a creative studio.
- Company: Join an award-winning architecture and design studio based in London.
- Benefits: Enjoy a dynamic work environment with opportunities for professional growth and team outings.
- Why this job: Be part of a creative team where your organisational skills make a real impact.
- Qualifications: Two years' experience in a similar role, strong admin skills, and a proactive attitude required.
- Other info: Ideal for those passionate about design and looking for a varied role.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an experienced and highly organised Practice Manager / Studio Manager to join a dynamic and award-winning architecture and design studio in London. As a key member of the team, you will oversee the smooth running of the office and provide vital support to the Directors. If you have a passion for design, strong organisational skills, and a proactive attitude, we want to hear from you!
Key Responsibilities:
- Office Management & Administration
- Oversee daily operations to ensure a smooth and efficient work environment
- Act as the first point of contact for visitors and phone calls
- Maintain office cleanliness, enforce clean desk policy, and supervise office cleaner
- Manage office supplies, equipment, and maintenance
- Director Support
- Provide essential administrative support to the Directors
- Assist with travel bookings, calendar management, and general coordination
- Work closely with the bid manager and business manager
- HR & People Management
- Handle staff appointments, onboarding, inductions, appraisals, holiday tracking, and expenses
- Coordinate staff social events and team outings
- Maintain up-to-date personnel records and support the development of HR policies
- Process supplier payments, staff expenses, and raise sales invoices
- Liaise with clients regarding purchase orders and payments
- Handle banking tasks and general bookkeeping (Xero)
- Health & Safety / Quality Management Systems (QMS)
- Act as the Health and Safety Officer for the office
- Maintain and update the Quality Management System (QMS)
- Project Coordination
- Set up project folders and server files, support project resource planning
- Assist with tender submissions and manage bid portals
- Act as the primary point of contact for new tender opportunities
- Marketing & PR
- Liaise with PR consultants to organise press releases and photography
- Support award submissions and maintain project information
- IT & Systems
- Assist with IT maintenance, software upgrades, and manage email inboxes
- Ensure continuous improvement of practice systems and procedures
- Membership & Renewals
- Manage renewals for company and staff professional memberships
- Assist Directors with project research and ad hoc tasks as required
Candidate Requirements:
- Minimum two years’ experience as a Practice Manager, Studio Manager, or PA, ideally within an architectural or design firm
- Strong administrative and office management experience
- Excellent communication and interpersonal skills
- Advanced organisational and time management capabilities
- Proficiency in MS Office Suite
- Experience with Adobe Creative Suite, Xero, and project resourcing tools
- Familiarity with bid portals and tender processes
- HR experience, including recruitment and staff support
- A proactive, can-do attitude with the ability to think on your feet
- Detail-oriented with a strong problem-solving approach
- Self-motivated and comfortable working independently
If you’re looking for a varied and rewarding role in a creative, fast-paced environment, apply now!
studio manager employer: TN United Kingdom
Contact Detail:
TN United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land studio manager
✨Tip Number 1
Familiarise yourself with the architecture and design industry. Research recent projects and trends to demonstrate your passion for design during any conversations or interviews.
✨Tip Number 2
Network with professionals in the field. Attend industry events, workshops, or webinars to connect with potential colleagues and learn more about the role of a Studio Manager.
✨Tip Number 3
Prepare to discuss your organisational skills in detail. Think of specific examples where you've successfully managed multiple tasks or projects simultaneously, as this will be crucial for the role.
✨Tip Number 4
Showcase your proactive attitude by thinking of ways to improve office efficiency or team dynamics. Be ready to share these ideas during your interview to highlight your initiative.
We think you need these skills to ace studio manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Practice Manager or Studio Manager, particularly in architecture or design firms. Emphasise your organisational skills and any specific software proficiency mentioned in the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for design and your proactive attitude. Mention specific examples of how you've successfully managed office operations or supported directors in previous roles.
Highlight Relevant Skills: In your application, clearly outline your administrative and HR experience, as well as your familiarity with tools like Xero and Adobe Creative Suite. This will demonstrate that you meet the candidate requirements.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at TN United Kingdom
✨Showcase Your Organisational Skills
As a Studio Manager, your organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed office operations or supported directors in previous roles. Highlight any systems or processes you implemented that improved efficiency.
✨Demonstrate Your Passion for Design
This role is within an architecture and design studio, so it's important to convey your passion for the field. Share your thoughts on current design trends or projects that inspire you, and explain how your enthusiasm can contribute to the studio's success.
✨Prepare for HR and People Management Questions
Given the HR responsibilities outlined in the job description, be ready to discuss your experience with recruitment, onboarding, and staff management. Prepare examples of how you've handled employee relations or contributed to a positive workplace culture.
✨Familiarise Yourself with Relevant Software
The role requires proficiency in various software tools like Xero and Adobe Creative Suite. Brush up on these applications and be ready to discuss your experience with them. If possible, mention any specific projects where you utilised these tools effectively.
