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- Tasks: Support the People & Culture team with daily HR operations and onboarding processes.
- Company: Join Octagon, a top global agency in sports and entertainment, known for its vibrant culture.
- Benefits: Enjoy flexible holidays, private medical insurance, and wellness programs to support your work-life balance.
- Why this job: This role offers growth in HR within a dynamic team, perfect for those eager to learn and adapt.
- Qualifications: Ideal candidates have HR admin experience, strong communication skills, and a proactive, problem-solving attitude.
- Other info: Be part of a recognized 'Best Place to Work in Sports' and contribute to exciting projects.
The predicted salary is between 30000 - 42000 ÂŁ per year.
Job Title: People and Culture (HR) Coordinator FTC
Location: London, United Kingdom
Contract Type: Fixed Term
Reports to: People and Culture Business Partner
We’re excited to be recruiting a dynamic People & Culture Coordinator to join our team on a fixed-term basis . If you’re a proactive, self-motivated individual passionate about HR and ready to grow in a fast-paced environment, this could be the perfect role for you!
In this role, you’ll play a critical part in supporting the People & Culture team with the day-to-day smooth operations of the function. We are looking for someone who enjoys developing strong relationships, can act as the team’s first point of contact, and is friendly, enthusiastic and approachable, efficient, and organised with a keen eye for detail.
You will be responsible for:
New Joiners/Leavers
- Collaborate with the IPG DXTRA Shared Services HR team to draft offer letters, contracts, and new hire documentation
- Complete reference checks for new starters
- Work with line managers to onboard new hires
- Coordinate People and Culture inductions with new hires
- Lead and continually update the induction process, giving thought to where improvements can be made
- Managing probation periods and leaver processes, including scheduling exit interviews
Administration Support
- Ensure employee files are maintained and updated in compliance with GDPR (e.g., hires, leavers, absences, probations, visas)
- Manage the freelancer process using Worksome, creating contracts and liaising with managers for onboarding
- Support with scheduling interviews for recruitment and any related ad-hoc tasks
- Collaborate with Finance on invoice or purchase order-related queries
- Wider People and Culture team support
Systems
- Management and updating of the holiday tracking system
- Human resource information system (HRIS) management and reporting
- Applicant tracking system (ATS) management for contract generation
- Freelancer setup system (Worksome)
Payroll and Benefits Support
- Support the payroll process by ensuring the team has all the necessary data
- Act as the first point of contact for all employee payroll and benefit queries
This could be your next move if:
- You have experience working in a fast-paced environment, ideally global/matrixed organisations
- You have experience as an HR Admin and are now looking to refine your organisational and communication skills in a smaller team across all areas of HR
- You have experience in reporting/analytics and are confident in the use of Excel
- You enjoy working as part of a team but also work autonomously
- You like learning new things and can quickly adapt when things change
- You communicate clearly; you can write well, you speak engagingly, and you can explain your thoughts and ideas succinctly
- You enjoy working across multiple projects at once
- You have a can-do approach and enjoy solving problems and finding creative solutions to difficult challenges.
We’re pleased to offer a wide range of benefits, including but not limited to the following:
- Core benefits (available from start date) – flexible holiday allowance, AXA private medical insurance, life assurance, income protection, pension scheme with 4.5% employer contribution, Employee Assistance Programme
- Flexible benefits (available after probation) – Gymflex, dental insurance, travel insurance, health cash plan, Cycleshceme, interest-free season ticket loans
- A Flexible Workplace – we have a number of initiatives in place to ensure that our team have the flexibility to balance work with their lives, this includes flexible holidays and flexible working options.
- We also run a number of internal programmes to support physical and mental well-being, alongside learning and development opportunities to support career development and progression.
Who You’ll Be Joining
Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group. We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world.
About Us:
Octagon is a global creative agency in sports, entertainment, and culture.
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People and Culture (HR) Coordinator FTC, London employer: TN United Kingdom
Contact Detail:
TN United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land People and Culture (HR) Coordinator FTC, London
✨Tip Number 1
Familiarize yourself with the key responsibilities of the People and Culture Coordinator role. Understanding the day-to-day operations, such as onboarding processes and employee file management, will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Highlight your experience in fast-paced environments. Be ready to share specific examples of how you've successfully managed multiple projects or adapted to changes quickly, as this is crucial for the role.
✨Tip Number 3
Showcase your communication skills. Since the role involves acting as the first point of contact for employees, practice articulating your thoughts clearly and engagingly, both verbally and in writing.
✨Tip Number 4
Demonstrate your problem-solving abilities. Prepare to discuss instances where you've creatively solved challenges in HR or administrative tasks, as this will align well with the expectations of the team.
We think you need these skills to ace People and Culture (HR) Coordinator FTC, London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant HR experience and skills that align with the job description. Emphasize your organizational abilities, communication skills, and any experience in fast-paced environments.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for HR and your proactive approach. Mention specific examples of how you've successfully managed onboarding processes or supported teams in previous roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency in tools like Excel and any HR systems you’ve used. Mention your ability to manage multiple projects and your problem-solving skills, as these are key for this role.
Show Enthusiasm: Convey your enthusiasm for the role and the company in your application. Research Octagon and mention why you want to be part of their team, focusing on their values and culture.
How to prepare for a job interview at TN United Kingdom
✨Show Your Passion for HR
Make sure to express your enthusiasm for human resources during the interview. Share specific examples of what excites you about working in HR and how you can contribute to the People & Culture team.
✨Demonstrate Your Organizational Skills
Since the role requires strong organizational abilities, prepare to discuss how you manage multiple tasks and projects. Provide examples of how you've successfully handled similar responsibilities in the past.
✨Highlight Your Communication Skills
Effective communication is key in this role. Be ready to showcase your ability to communicate clearly and engagingly, both in writing and verbally. Consider preparing a brief introduction about yourself that reflects these skills.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you've had to find creative solutions to challenges, especially in a fast-paced environment, and be prepared to share those experiences.
