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- Tasks: Support our managing partner and junior partner with diary management and client communication.
- Company: Join a fantastic, family-run boutique legal firm that values its employees.
- Benefits: Enjoy a hybrid work model with 3 days in the office and competitive salary.
- Why this job: Be part of a supportive team and make a real impact in a dynamic environment.
- Qualifications: Must have at least 3 years of PA experience at director level or above.
- Other info: We promote equal opportunities and support your individuality throughout the application process.
The predicted salary is between 30000 - 35000 £ per year.
Job Title: Personal Assistant (PA)
Location: SW4 – Hybrid (3 days in the office)
Salary: £30,000-£35,000
Minimum Requirements: A minimum of 3 years PA to Director level or above is required to apply for this role.
Our client is a fantastic, family run, boutique legal firm seeking an experienced Personal Assistant (PA) to provide day-to-day support to our managing partner and a junior partner.
The successful candidate will maintain effective communication with the managing partner, organise their diary, manage appointments and commitments, and liaise directly with clients and professionals on their behalf. Additionally, they will assist with diary management and booking appointments for the junior partner.
Key Responsibilities:
- Diary management and answering internal diary-related queries
- Collating and recording monthly expenses
- Liaising with clients and professionals to arrange calls, video conferences, in-person meetings, and restaurant reservations
- Booking meeting rooms internally and externally
- Liaising with new prospects, including:
- Taking initial information over the phone
- Booking initial calls with solicitors
- Sending forms to clients
- Sending client onboarding emails and engagement letters
- Booking intake and joint sessions
- Sending mediation process emails
- Sending onboarding documents, LEGL links for AML checks, and payment on account
- Sending summary emails
- Sending out invoices
- Scheduling meetings with mediation coaches
- Scheduling coaching and training sessions and providing necessary documentation
Qualifications:
- At least three years of personal assistant experience to a partner or director in a corporate/professional services organisation.
- Excellent organisational and time-management skills
- Strong communication and interpersonal skills
- Proficiency in Microsoft Office Suite and other relevant software
- Ability to work independently and as part of a team
Note: This advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Equal Opportunities: Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
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PA to Partner employer: TN United Kingdom
Contact Detail:
TN United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Partner
✨Tip Number 1
Make sure to highlight your experience in diary management and client liaison during any networking opportunities. This role requires strong communication skills, so discussing your past experiences in these areas can set you apart.
✨Tip Number 2
Familiarize yourself with the legal industry and the specific challenges faced by boutique firms. Showing that you understand the unique environment of a family-run legal practice can demonstrate your commitment and fit for the role.
✨Tip Number 3
Consider reaching out to current or former employees of the firm on LinkedIn. They can provide insights into the company culture and expectations, which can help you tailor your approach during interviews.
✨Tip Number 4
Prepare specific examples of how you've successfully managed multiple priorities in previous roles. The ability to juggle various tasks is crucial for this position, and demonstrating your organizational skills will be key.
We think you need these skills to ace PA to Partner
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasize your experience as a Personal Assistant, particularly any roles where you supported directors or partners. Detail specific tasks you managed, such as diary management and client communication.
Showcase Organizational Skills: Since the role requires excellent organizational and time-management skills, provide examples of how you've successfully managed multiple tasks or projects simultaneously in previous positions.
Tailor Your CV and Cover Letter: Customize your CV and cover letter to reflect the key responsibilities mentioned in the job description. Use similar language and terminology to demonstrate that you understand the role and its requirements.
Express Your Communication Skills: In your application, highlight your strong communication and interpersonal skills. Mention any experiences where you effectively liaised with clients or professionals, as this is crucial for the position.
How to prepare for a job interview at TN United Kingdom
✨Showcase Your Experience
Make sure to highlight your previous experience as a Personal Assistant, especially any roles where you supported directors or partners. Be ready to discuss specific examples of how you managed diaries, organized meetings, and communicated with clients.
✨Demonstrate Organizational Skills
Since the role requires excellent organizational skills, prepare to discuss your methods for managing multiple tasks and priorities. You might want to share tools or techniques you use to stay organized and efficient.
✨Communicate Effectively
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. Be prepared to answer questions about how you handle communication with clients and professionals, especially in high-pressure situations.
✨Familiarize Yourself with Relevant Software
Proficiency in Microsoft Office Suite is essential. Brush up on your skills in Word, Excel, and Outlook, and be ready to discuss how you've used these tools in your previous roles to enhance productivity and efficiency.
