Junior Accounts Payable Assistant

The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships. We plan to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.

We are looking for a Junior Accounts Payable Assistant on a Fixed Term contract until 28 February 2025 to join our Accounts Payable team in Financial Accounting.

The Accounts Payable Team (AP) is responsible for running the accounts payable processes ensuring accurate processing, recording and control of operational financial transactions. The AP team processes non-grant related multi-currency payments to deliver Wellcome’s mission. They maintain financial records and assist with the general operations of the finance team. The day-to-day tasks of accounts payable function include:

• Invoice processing
• Matching invoices to purchase orders
• Ensuring bills are paid by their due dates
• Ensuring accurate data validation to feed into the monthly, quarterly, or annual statements
• Tracking outgoing payments
• Maintaining records
• Verifying expense claims
• On-boarding of new suppliers and customers

The Junior Accounts Payable Assistant supports the Accounts Payable Team so they can deliver our objectives. They will liaise with many stakeholders internally and externally and are the team’s first point of contact. Being a good communicator is key, as well as being friendly and approachable. Other key attributes include working well under pressure with a high level of accuracy, reliability, a positive attitude, and being proactive.

As a Junior Accounts Payable Assistant, you will:

• Provide support to the Accounts Payable team with reviewing and processing of invoices and expenses using the system
• Process Sales Invoice requests from across the business
• Prepare monthly supplier account reconciliations and investigate & resolve reconciling items
• Resolve payment queries from suppliers, invoice owners and employees, escalating these for resolution as required
• Manage and maintain the Accounts Payable email inbox - answering, processing and/or distributing queries accordingly and dealing with the post
• Contribute to a diverse and inclusive culture across the organisation, collaborating across departments

We are looking for someone who:

• Has good numerical and problem-solving skills with great attention to detail
• Can deal effectively and tactfully with others and is self-motivated/able to work on their own initiative
• Has a keen interest in pursuing a career in Finance

To apply please upload your current CV and complete our short application. You can view the full details on our website. You can read more about the benefits we offer our employees.

Our Hybrid Way of Working: We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. We are currently working 2 days per week (Tuesdays and Wednesdays) from our Euston Road offices (as part of our hybrid Ways of Working) with the remaining 3 days working either remotely or in the office. From 1st September 2024 we will move to 3 days in the office (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office.

Diversity and Inclusion is at the heart of everything we do. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition.