Finance & Operations Administrator - NYU London

NYU is committed to being a welcoming campus community that reflects and enacts the values of inclusion, diversity, belonging, equity and accessibility that inform academic excellence. We seek candidates who will not only enhance our commitment to these values, but whose experience, competencies, skills, and community engagement efforts contribute to diverse, equitable, inclusive learning and working environments for our students, staff, and faculty.

This is a full-time, permanent position. The post holder will provide essential administrative support across a range of duties to NYU London’s Finance & Operations department.

• Assisting with routine accounting matters including managing the Finance and Operations Inbox, coordinating invoice approvals, compiling weekly payments runs, processing payments, logging expenditures.
• Placing equipment orders on behalf of other NYU London teams in accordance with NYUL procurement procedures and signatory authority.
• Assisting with the record keeping of the Finance & Operations team.
• Assisting with the issuing of invoices to internal and external parties.
• Assisting with the processing of one-off expenses and recording this activity for financial month end.
• Coordination of the petty cash fund and distribution of funds when requested.
• Supporting the Finance & Operations team with the end of year external financial audit.

• Assisting with orders of office and maintenance supplies for all NYUL sites.
• Providing administrative support to the Director, Assistant Director for Finance & Op and the Finance & Op Manager.
• Servicing meetings and events by booking rooms and placing orders for catering.
• Monitoring stationery levels and placing orders as needed.
• Other duties consummate with the role.

• Support employee onboarding and offboarding, including issuing ID cards, netIDs, and completing employee right to work checks.
• Assist in the process of issuing of faculty employment contracts.
• Providing administrative support to the HR manager when required.

• A commitment to promoting a diverse and welcoming environment.
• Strong organisational ability; experience of completing tasks to high levels of accuracy and timeliness, attention to detail and a methodical approach.
• Positive and proactive attitude.
• Proven ability to manage own workload and to work flexibly in response to changing demands and priorities; able to cope under pressure.
• Excellent interpersonal and written communication skills; the ability to communicate with a diverse range of people at all levels and an enthusiastic team player.
• Computer literate including experience of Excel.
• Excellent numerical skills.
• Punctual, responsible, self-motivated and flexible.
• A commitment to delivering an excellent service; a positive attitude to staff development and training.

Candidates must have the unrestricted right to work and live in the UK prior to appointment. Further benefits include: 28 days annual leave pro rata, USS pension scheme and private medical insurance (optional). Candidates should advise of any reasonable adjustments needed to participate in the application and interview processes. NYU London is an equal opportunity employer committed to equity, diversity, and social inclusion. We strongly encourage applications from under-represented individuals in the profession, across colour, creed, race, ethnic and national origin, physical ability, and gender and sexual identity. NYU London affirms the value of differing perspectives on the world as we strive to build the strongest possible university with the widest reach. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040.