Facilities Project Manager

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Facilities Project Manager, Greater London

Client:

Arch Capital Group

Location:

Greater London, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

288d7f9dcf55

Job Views:

5

Posted:

03.03.2025

Expiry Date:

17.04.2025

Job Description:

With a company culture rooted in collaboration, expertise, and innovation, we aim to promote progress and inspire our clients, employees, investors, and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short, We Enable Possibility℠.

Role Summary and Purpose

• A key role within the Facilities team managing the project life cycle by planning, budgeting, scheduling, and tracking a project plan.

Key Tasks and Responsibilities

• Responsible for ensuring a project is executed within defined schedule and budget.
• Manage all aspects of project execution including but not limited to schedule development and management, budget development and variation management (incl value engineering opportunities) using chosen tools, internal approvals, design and construction document production, RFP processes, Construction/MEP, furniture, and brand.
• Contributing information to the annual budget planning process.
• Plan, manage, and coordinate minor workspace modifications & move activities.
• Ensure any works are in compliance with appropriate regulatory standards in that region.
• Arrange, plan, and attend all necessary project meetings both internally and externally (including all IT project meetings), to ensure all projects are properly coordinated and communicated to all internal groups as required.
• Be a key member of the Facilities team and support other pillars when required.
• Contribute to the creation of the Facilities strategic growth plan and liaise with the US team where appropriate.
• Provide support and resolution for Level 2 ServiceNow issues when assigned.
• Work with the US Real Estate team to coordinate and align brand playbook (finishes and furniture elements) and understand and adhere to global contracts.
• Work with IT to create standard AV packages to implement into construction projects.
• Perform regular vendor management and implement tendering processes when necessary.
• Understanding of ESG principles and aligning to processes – reporting where necessary.
• Potential for future line management responsibilities for direct reports, including supervising, developing, and coaching to advance personal and professional growth. Collaborating with the wider facilities leadership team to deliver department-wide activities, such as team meetings and recognition events. Performance management of team members through setting goals and having regular 121’s to evaluate performance and provide feedback.

Role Requirements & Skills

• Demonstrated ability to communicate effectively with a wide range of audiences (both spoken and written).
• Strong PC skills utilizing Microsoft Office software and SmartSheet project scheduling. AutoCAD experience is an asset.
• Proven skill and experience in understanding and interpreting financial statements and developing and managing project budgets and forecasting models.
• Work with internal groups such as (but not limited to) Finance, Procurement, Legal, Change Management, Marketing & Communications to ensure appropriate project delivery and maintain good relations.
• Ability to resolve problems quickly, efficiently, and in a calm manner as well as having strong attention to detail.
• Outstanding time management skills and the ability to effectively get work completed.
• Demonstrated ability to effectively manage multiple projects simultaneously and prioritize tasks.
• Flexible to cover holiday, sickness absence as well as adapt to changing business requirements.
• Strong team player.
• Travel when required in order to deliver tasks and responsibilities.
• Ability to lead others with empathy, purposeful communication, and fairness to create an inclusive and engaged team.

Qualifications

• Project Management.
• Education and/or equivalent practical experience aligned to the role.

Experience

• Minimum 3 years’ experience in a similar capacity.

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