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- Tasks: Support the Managing Director and Directors with administrative tasks in a fast-paced environment.
- Company: Join a dynamic team in Central London, known for its collaborative culture.
- Benefits: Enjoy a competitive salary of £40,000 plus bonuses and opportunities for growth.
- Why this job: Be a key player in a vibrant organization while enhancing your professional skills.
- Qualifications: Fluent in German with strong attention to detail and adaptability.
- Other info: Experience international engagement and work in a supportive team atmosphere.
The predicted salary is between 28800 - 48000 £ per year.
Social network you want to login/join with:
Client:
COREcruitment
Location:
London, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Reference:
3770a0ac0f39
Job Views:
78
Posted:
18.02.2025
Expiry Date:
04.04.2025
Job Description:
Executive Assistant
Location: Central London
I am working with a fantastic client based in London who is looking for an Executive Assistant to join them. You will play a pivotal role in providing secretarial and administrative support to the Managing Director and Directors within Corporate Services. The client is seeking a professional with meticulous attention to detail, capable of thriving in a fast-paced, demanding, and occasionally high-pressure environment. German speaking is essential!
In this role, you’ll cultivate strong relationships with our Managing Director and their team, as well as various departments across the organisation, representing us as a reliable ambassador in every interaction. Extensive engagement within the client, both domestically and internationally, will be a key aspect of this position. We’re looking for a proactive and supportive team member who can adapt and remain flexible in our dynamic and ever-evolving business landscape. Join us and become an integral part of our dedicated team.
Key Responsibilities:
- Manage diaries efficiently to optimize the schedules of the Managing Director and Directors.
- Proactively manage diaries, ensuring necessary documentation is provided for meetings, video and audio conference calls.
- Coordinate meetings across different time zones, including booking meeting rooms, conference call details, and materials, with timely updates to attendees.
- Handle complex international travel arrangements, including visas and currency, and prepare detailed itineraries.
- Prepare expense reports accurately and within the given timeframe.
- Create and format documents and presentations as needed.
- Organize Steering Committees and GREC meetings, including scheduling, room booking, agenda preparation, document circulation, attendance recording, minute-taking, and document uploading.
- Ensure timely receipt of meeting packs from Project Managers.
- Act as an approver for SharePoint access permissions.
- Support auditors by providing requested documents.
- Arrange workshops, including venue selection, catering, activity preparation, agenda updating, and communication with attendees.
- Assist with ad-hoc meetings by preparing agendas, taking and distributing minutes, and tracking assigned actions.
- Maintain stationery stock levels to support the team.
- Handle outgoing and incoming mail distribution.
- Perform general office duties such as printing, scanning, and filing.
- Assist in coordinating events hosted by the Managing Director and Directors, including event registration and compliance requirements.
- Support Corporate Services with ad hoc projects and tasks, establishing objectives, determining priorities, managing time, gaining cooperation, monitoring progress, and problem-solving.
- Request internal staff access as needed.
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Executive Assistant - German Speaking - Central London! £40,000 plus bonus!, London employer: TN United Kingdom
Contact Detail:
TN United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - German Speaking - Central London! £40,000 plus bonus!, London
✨Tip Number 1
Familiarize yourself with the company culture and values of the organization you're applying to. This will help you align your approach during interviews and demonstrate that you are a good fit for their team.
✨Tip Number 2
Network with current or former employees on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the role and the company, which can be invaluable during your application process.
✨Tip Number 3
Prepare for potential interview questions by practicing scenarios related to diary management, travel arrangements, and handling high-pressure situations. Being able to articulate your experience in these areas will set you apart.
✨Tip Number 4
Showcase your German language skills in conversations and during any networking events. Being proactive in demonstrating your language proficiency can make a strong impression on the hiring team.
We think you need these skills to ace Executive Assistant - German Speaking - Central London! £40,000 plus bonus!, London
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description. Understand the key responsibilities and required skills, especially the importance of being detail-oriented and adaptable in a fast-paced environment.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous experience as an Executive Assistant or in similar roles. Showcase your ability to manage diaries, coordinate meetings, and handle travel arrangements effectively.
Demonstrate Language Proficiency: Since German speaking is essential for this role, make sure to highlight your language skills prominently. If you have any certifications or experiences that demonstrate your proficiency, include them.
Tailor Your Application: Customize your CV and cover letter to reflect the specific requirements of the job. Use keywords from the job description to show that you are a perfect fit for the position and the company culture.
How to prepare for a job interview at TN United Kingdom
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage diaries and coordinate meetings is crucial. Be prepared to discuss specific examples of how you've successfully organized schedules or handled complex travel arrangements in the past.
✨Demonstrate Attention to Detail
This role requires meticulous attention to detail. During the interview, highlight instances where your attention to detail made a significant impact, such as preparing accurate expense reports or creating well-formatted documents.
✨Emphasize Your Communication Skills
Since you'll be representing the Managing Director and interacting with various departments, strong communication skills are essential. Practice articulating your thoughts clearly and confidently, and be ready to discuss how you build relationships within a team.
✨Prepare for Language Proficiency
German speaking is essential for this position. Be ready to demonstrate your language skills during the interview, whether through a brief conversation or by discussing your experience using German in a professional context.
