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- Tasks: Support the Contracts team and Deputy Director of Finance with administrative tasks and meeting coordination.
- Company: Join Maidstone and Tunbridge Wells NHS Trust, a top-rated NHS Trust in the South East.
- Benefits: Enjoy flexible working options, 27+ days of leave, and a comprehensive benefits package.
- Why this job: Be part of a dedicated team making a real impact on healthcare for over 600,000 residents.
- Qualifications: 5 GCSEs including Maths & English, 3 A Levels, and relevant administrative experience required.
- Other info: Hybrid work possible after probation; must complete corporate trust induction upon hiring.
The predicted salary is between 30000 - 42000 £ per year.
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Contracts Officer and Admin support to the Deputy Director of Finance, Kent
Client:
Maidstone and Tunbridge Wells NHS Trust
Location:
Kent, United Kingdom
Job Category:
Finance
EU work permit required:
Yes
Job Reference:
be3c27576fc4
Job Views:
8
Posted:
02.03.2025
Expiry Date:
16.04.2025
Job Description:
Job overview
The Finance Department is expanding their team to support the administrative functions of the Contracts team and the Deputy Director of Finance. This will be a dual role, working across both departments, and we are seeking to recruit a hardworking, self-motivated individual with exceptional organization and administrative skills for 22-30 hours per week. After a probationary period, the successful candidate may be able to work on a hybrid basis, with a minimum of two days in the office at Hermitage Court, or Maidstone Hospital.
Main duties of the job
The main duties of the role will require an individual who is self-motivated and has strong organizational skills, and can pay very close attention to detail. The ideal candidate will have experience of working in the NHS, and will have a proven track record of aptly coordinating professional meetings and concise minute taking.
The post holder will be required to follow and record complex conversations which will have a financial and legal focus.
Working for our organization
Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 NHS Staff Survey.
We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated team of over 8,000 staff, we are proud to offer specialized cancer services to over two million people through the Kent Oncology Centre.
Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specializing in planned care, it offers two operating theatres, 28 inpatient and day-care beds, diagnostic services (X-ray, MRI, CT, and endoscopy), and consultation/treatment rooms.
Looking for flexible working?
We are a flexible working-friendly organization. Whether it’s adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.
Joining us includes a comprehensive benefits package:
At least 27 days of annual leave plus public/bank holidays (pro-rata for part-time staff).
Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefits.
Blue Light card eligibility.
And more, additional benefits can be found in the benefits documents below.
Detailed job description and main responsibilities
We’ve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.
All successful applicants will be required to complete our corporate trust induction once a start date has been agreed.
Person specification
Qualifications
- 5 GCSEs including Maths & English
- 3 A Levels or Equivalent graded C or above
- Further Education qualifications in Business Administration
Experience/Knowledge
- Secretarial and Administrative experience
- Experience in dealing with sensitive information
- Experience in planning and organizing projects or activities
- Comprehensive, working knowledge of Microsoft packages including Outlook, Excel, and Teams
- Advanced knowledge of Word
- Previous administrative experience at an intermediate level.
- A sound working knowledge of running meetings, minutes, and managing actions.
- Working knowledge of contract law fundamentals.
Skills
- The ability to pay attention to detail, and follow and record complex conversations with a financial and legal focus.
- Excellent communication skills, with the ability to deal with complex issues.
- Ability to liaise with all levels of staff and the public both internally and externally.
- Ability to work under pressure in a fast-paced working environment and able to multi-task.
- Ability to work across sites and travel to other provider locations.
- Knowledge of NHS Contracts.
- Knowledge of NHS payment Systems.
- Working knowledge of NHS processes, operations, and terminology.
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Contracts Officer and Admin support to the Deputy Director of Finance employer: TN United Kingdom
Contact Detail:
TN United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Officer and Admin support to the Deputy Director of Finance
✨Tip Number 1
Familiarize yourself with NHS processes and terminology. Understanding the specific language and operations of the NHS will help you communicate effectively during interviews and demonstrate your commitment to the role.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully coordinated meetings or managed projects in the past. This will show that you can handle the dual role effectively.
✨Tip Number 3
Research Maidstone and Tunbridge Wells NHS Trust's recent achievements and initiatives. Being knowledgeable about the organization will allow you to tailor your responses and show genuine interest during the interview.
✨Tip Number 4
Practice your minute-taking skills. Since the role requires concise documentation of complex conversations, being able to demonstrate this skill in a practical scenario could set you apart from other candidates.
We think you need these skills to ace Contracts Officer and Admin support to the Deputy Director of Finance
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description and person specification. Make sure you understand the key responsibilities and required skills for the Contracts Officer and Admin support position.
Tailor Your CV: Customize your CV to highlight relevant experience, especially in administrative roles within the NHS. Emphasize your organizational skills, attention to detail, and any experience with contract law or financial documentation.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses how your skills and experiences align with the requirements of the role. Use examples from your past work to demonstrate your ability to manage meetings, take minutes, and handle sensitive information.
Proofread Your Application: Before submitting your application, carefully proofread all documents for errors or omissions. Ensure that your application is clear, concise, and free of mistakes, as attention to detail is crucial for this role.
How to prepare for a job interview at TN United Kingdom
✨Showcase Your Organizational Skills
Since the role requires exceptional organizational skills, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight any tools or methods you used to stay organized.
✨Demonstrate Attention to Detail
The ability to pay close attention to detail is crucial for this position. During the interview, mention instances where your attention to detail made a significant impact, especially in minute-taking or handling sensitive information.
✨Familiarize Yourself with NHS Processes
Having knowledge of NHS contracts and payment systems is essential. Make sure to research these topics beforehand and be ready to discuss how your experience aligns with the requirements of the role.
✨Prepare for Complex Conversations
Since the role involves following and recording complex conversations, practice summarizing intricate discussions. You might be asked to demonstrate how you would handle such situations, so think of examples that showcase your communication skills.
