At a Glance
- Tasks: Support the Company Secretarial team with compliance and administrative tasks for UK entities.
- Company: Join TMF Group, a global leader in administrative services.
- Benefits: Career development, global learning opportunities, and a supportive work environment.
- Other info: Flexible work options and a commitment to community engagement.
- Why this job: Make a real impact while working on interesting projects with a diverse team.
- Qualifications: Experience in company secretarial practices and strong attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
General Information
Job ID: 36625
Location: United Kingdom
Work Types: Contract, Fixed Term
Categories: Client Corporate Secretarial, Entity Management, Internal Legal
About TMF Group
TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 11,000+ experts and 125+ offices in 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.
Discover the Role
Provide support to the Company Secretarial team on a 12-month fixed-term contract, assisting in the delivery of annual compliance obligations and routine company secretarial transactions across a portfolio of UK entities. Ensure the accurate and timely preparation, processing, and filing of statutory records and Companies House submissions, along with all related administrative duties. Collaborate effectively with team members to deliver efficient, professional, and high-quality company secretarial services to clients, while maintaining full compliance with applicable legislation and internal procedures.
Key Responsibilities
- Responsible for the accurate, complete and timely processing of annual compliance requirements for allocated client entities.
- Responsible for meeting deadlines and service level agreements for all allocated client tasks.
- Prepare and process routine company secretarial transactions in accordance with Companies Act requirements and internal procedures.
- Prepare and submit Companies House filings, including:
- Confirmation Statements
- Director appointments and resignations
- Changes to registered office address
- Changes to accounting reference dates
- Simple share allotments
- Company incorporations
- Other routine statutory filings as required
- Maintain statutory registers and company records, ensuring information is accurate and up to date.
- Assist with the preparation of board minutes, resolutions and other corporate documentation relating to routine transactions.
- Ensure all filings and transactions are completed in compliance with company policies, applicable legislation, data protection requirements and risk controls.
- Use TMF's company secretarial software effectively and maintain accurate client data.
- Maintain relevant databases, client records and workflow tracking tools.
- Perform standard onboarding and entity setup tasks for new client engagements.
- Monitor and apply changes in UK company law and Companies House filing requirements.
- Participate in team projects, process improvement initiatives and operational activities as required.
- Provide administrative support to the Company Secretarial team.
- Attend client board meetings and take minutes where required.
- Undertake any other duties reasonably required for the role.
Key Requirements
- Experience in a fast-paced, high-volume company secretarial environment is preferred.
- Good understanding of UK company secretarial practice and Companies House requirements.
- Working knowledge of routine company secretarial transactions, including:
- Director appointments and resignations
- Registered office changes
- Accounting reference date changes
- Simple share allotments
- Confirmation Statements
- Company incorporations
- Experience preparing and submitting Companies House filings and maintaining statutory registers.
- Understanding of annual compliance requirements for UK companies.
- Familiarity with company secretarial software and electronic filing systems.
- Strong attention to detail with the ability to manage multiple deadlines.
- Resourceful, independent and able to identify and resolve routine issues effectively.
- Able to communicate clearly and professionally with clients, colleagues and external stakeholders.
- Commitment to accuracy, quality and client service excellence.
- Fluency in English is essential.
Technical Knowledge
- Basic knowledge of the Companies Act 2006 and UK corporate governance requirements relevant to private companies.
- Understanding of statutory filing obligations and Companies House deadlines.
- Knowledge of corporate records management, statutory registers and routine board and shareholder documentation.
- Awareness of anti-money laundering, data protection and risk management requirements applicable to company secretarial services.
What’s in it for you?
- Pathways for career development.
- Work with colleagues and clients around the world on interesting and challenging work.
- We provide internal career opportunities so you can take your career further within TMF.
- Continuous development is supported through global learning opportunities from the TMF Business Academy.
- Making an impact: You’ll be helping us to make the world a simpler place to do business for our clients.
- Through our corporate social responsibility programme, you’ll also be making a difference in the communities where we work.
- A supportive environment: Strong feedback culture to help build an engaging workplace.
- Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.
We’re looking forward to getting to know you!
Company Secretarial Assistant (Fixed-Term Contract) employer: TMF
TMF Group is an exceptional employer, offering a dynamic work environment where you can thrive as a Company Secretarial Assistant. With a strong emphasis on career development and global learning opportunities, employees are encouraged to grow within the company while contributing to meaningful projects that simplify business operations for clients. The inclusive culture promotes a healthy work-life balance, allowing you to collaborate with colleagues worldwide and make a positive impact in the communities we serve.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant (Fixed-Term Contract)
✨Dive into Industry Groups
Join compliance and risk management groups on platforms like LinkedIn and Facebook. These communities often share temp job postings and insights. You’d be surprised at how many temporary gigs float around through word of mouth!
✨Showcase Your Expertise
Consider creating content on compliance topics that get you noticed—think LinkedIn articles or even a blog. This not only shows off your knowledge but can grab the attention of companies like TMF when they’re searching for someone to fill a temporary position.
✨Tap into Recruitment Agencies
Reach out to recruitment agencies that specialise in compliance and risk roles. They’re usually in touch with companies looking to fill temporary roles, which can save us a lot of time in our job search.
✨Go Local with Networking
Attend local compliance and risk seminars or workshops. Meeting professionals in our area can open up temp opportunities, and it’s a great way to make your face known in the industry—plus, you might even meet someone from TMF!
We think you need these skills to ace Company Secretarial Assistant (Fixed-Term Contract)
Some tips for your application 🫡
Show Your Compliance Know-How:When you’re applying for a compliance-risk role like Company Secretarial Assistant (Fixed-Term Contract), make sure to highlight your understanding of industry regulations and risk management principles. Mention any relevant coursework, certifications, or projects that showcase your expertise in these areas—it's what sets you apart!
Highlight Your Analytical Skills:In the compliance-risk field, strong analytical skills are essential. Talk about your experiences that required critical thinking and data analysis, whether in past roles, internships, or academic projects. Show us how you've identified risks and implemented solutions in the past.
Tailor Your CV for the Temporary Role:Since this is a temporary role, focus on your availability and flexibility in your CV. Highlight any previous short-term roles or projects that demonstrate your ability to adapt quickly and deliver results in a fast-paced environment. This helps employers see you as an easy fit in their team!
A Concise Cover Letter is Key:Keep your cover letter short and focused! Explain why you're interested in the compliance-risk area specifically for this temporary position at TMF. Mention what you hope to learn and achieve, showing your enthusiasm and motivation to contribute positively during your time there.
How to prepare for a job interview at TMF
✨Know Your Compliance Basics
Make sure you're clued up on the key compliance and risk regulations pertinent to the industry you're applying to. Understanding frameworks like GDPR or AML will not only impress but also show that you’re ready to hit the ground running in your temporary role at TMF.
✨Prepare for Scenarios
Expect scenario-based questions that test your problem-solving skills. They might ask how you'd handle a specific compliance issue. Think through real situations you’ve encountered in past roles or study hypothetical cases to showcase your analytical skills and practical judgement during the interview.
✨Highlight Your Adaptability
Since this is a temporary position, emphasise your ability to adapt quickly to new environments and team dynamics. Share examples of how you’ve successfully adjusted to changes in past roles and how this flexibility can benefit TMF in the short term.
✨Gather Your Technical Tools
Familiarise yourself with commonly used compliance tools or software, as they might come up in the interview. If you've used tools for risk assessments or compliance tracking, mention those and be ready to discuss how they can streamline processes at TMF.
