At a Glance
- Tasks: Provide high-level administrative support to the CFO and manage complex schedules.
- Company: Join TMF Group, a global leader in administrative services with a collaborative culture.
- Benefits: Standard benefits based on location, plus opportunities for professional growth.
- Other info: Engage with senior stakeholders and enjoy a service-oriented work atmosphere.
- Why this job: Be a trusted partner to the CFO and make a real impact in a dynamic environment.
- Qualifications: 8-10 years supporting senior executives, with advanced skills in Microsoft Office.
The predicted salary is between 60000 - 80000 £ per year.
We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted on our career website.
About TMF
TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 12,000 experts and 125 offices in 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients, and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance, and entity management services essential to global business success. Please visit our website to read more about our business: https://www.tmf-group.com
Discover the role
The Executive Assistant to the CFO provides high-level administrative support to ensure the effective and efficient operation of the CFO's office. This role requires exceptional organizational, communication, and stakeholder management skills to manage complex schedules, coordinate critical business activities, and facilitate decision‐making processes. Acting as a trusted partner, the Executive Assistant handles sensitive and confidential information, supports financial leadership priorities, and ensures seamless collaboration across internal and external stakeholders, enabling the CFO to focus on strategic objectives and business performance.
Key Responsibilities
- Proactive diary management (internal & external), including forward‐planning and prioritization of key meetings, events, and stakeholder engagements to maximise the CFO's effectiveness and time allocation.
- Coordinating and facilitating internal meetings and conference calls, including seamless execution via Microsoft Teams, webinars, and other digital platforms.
- Board and governance support, including supporting Board and Committee cycles, coordinating Board and Committee schedules with Shareholders and Directors, and coordinating Board pack preparation with Finance, Legal and CoSec.
- Financial Rhythm and Reporting, including managing the cadence of finance reporting cycles (month‐end, quarter‐end, year‐end), scheduling, managing and following up on quarterly calls with Lenders, and coordinating inputs for investor reporting, earnings calls, or internal performance reviews.
- Managing approvals of invoices and purchase orders on behalf of the CFO.
- Developing high‐quality presentation materials, ensuring accuracy, clarity, and alignment with Finance and business priorities.
- Supporting the preparation and active participation in Management meetings, ensuring agendas, content, and logistics are fully aligned and executed to a high standard.
- Planning and coordinating internal management off‐site events, managing logistics end‐to‐end to deliver engaging and well‐organised experiences.
- Requesting, collating, drafting, and distributing internal reports, ensuring timely delivery of accurate and relevant information to stakeholders.
- Monitoring deadlines and tracking progress of key global projects, proactively following up on actions and ensuring timely execution of deliverables.
- Preparing comprehensive meeting packs and detailed travel itineraries, enabling informed decision‐making and efficient execution.
- Attending meetings to capture, produce, and circulate high‐quality minutes, with clear tracking of actions and outcomes.
- Coordinating complex international and domestic travel arrangements, ensuring seamless logistics and optimisation of executive schedules.
- Processing and managing expenses in a timely and compliant manner.
- Leading and supporting administrative and operational projects, including process improvements, reporting enhancements, and coordination initiatives to drive efficiency and elevate the effectiveness of the CFO office.
- Providing flexible, high‐quality ad‐hoc support, responding with agility to emerging priorities and business needs.
Key Requirements
- Minimum of 8–10 years supporting C‐Suite or senior executives in complex, global organisations.
- Advanced proficiency in Word, Excel, PowerPoint and Outlook.
- Confidential and discreet.
- Service‐oriented attitude and can‐do mentality.
- Ability to pay impeccable attention to detail.
- Excellent organizational skills.
- Ability to engage with Senior stakeholders and Clients.
- Fluent in English both written and speaking.
What's In It For You
Standard benefits depending on location. We're looking forward to getting to know you!
Personal Assistant to CFO in London employer: TMF Group
TMF Group is an excellent employer, offering a dynamic work environment that fosters collaboration and innovation. With a strong focus on employee growth, we provide ample opportunities for professional development and career advancement, particularly in our finance transformation initiatives. Located in a vibrant area, our team enjoys a supportive culture that values proactive contributions and strategic thinking, making it a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to CFO in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and the CFO's background. This will help you tailor your responses and show that you're genuinely interested in the role. Plus, it’ll give you some great talking points!
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to engage with senior stakeholders regularly. Try mock interviews with friends or family to get comfortable articulating your thoughts clearly and confidently.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our team at TMF Group!
We think you need these skills to ace Personal Assistant to CFO in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience supporting senior executives and managing complex schedules, as these are key for the CFO's office.
Craft a Compelling Cover Letter:Your cover letter should reflect your understanding of the role and the company. Show us how your skills align with the responsibilities listed in the job description, especially around stakeholder management and organisational skills.
Showcase Your Tech Skills:Since the role involves using tools like Microsoft Teams and Excel, mention any relevant experience you have with these platforms. We want to see that you're comfortable with technology and can hit the ground running.
Apply Through Our Website:Don't forget to apply through our official website! This ensures your application goes directly to us and helps you avoid any fraudulent offers. We can't wait to see your application!
How to prepare for a job interview at TMF Group
✨Know Your Stuff
Before the interview, make sure you thoroughly understand TMF Group's services and how they relate to the role of Personal Assistant to the CFO. Familiarise yourself with their key responsibilities and think about how your skills can contribute to their success.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated high-stakes meetings in the past. Highlight your attention to detail and ability to prioritise tasks effectively, as these are crucial for supporting a C-suite executive.
✨Master the Tech
Since the role involves using Microsoft Teams and other digital platforms, ensure you're comfortable with these tools. You might even want to practice setting up a mock meeting or presentation to demonstrate your proficiency during the interview.
✨Engage with Confidence
During the interview, engage with your interviewers confidently. Ask insightful questions about the CFO's priorities and how the team collaborates. This shows that you're not just interested in the role but also in contributing to the overall success of the organisation.
