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- Tasks: Support the Facilities Manager and assist with various administrative duties in a dynamic office environment.
- Company: Join TMF Group, a global leader in administrative services with a collaborative culture.
- Benefits: Professional development, training opportunities, and a chance to grow in an international company.
- Why this job: Kickstart your career in a vibrant setting while gaining valuable experience and skills.
- Qualifications: Good people skills, GCSE level education, and proficiency in MS Office.
- Other info: Enjoy flat hierarchies and direct contact with management for a supportive work experience.
The predicted salary is between 22000 - 26000 £ per year.
TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 11,000+ experts and 125+ offices in 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.
TMF Group is seeking a Junior Admin Assistant to support the Head of Facilities, as well as provide administrative support to the London Office.
Key Responsibilities- Supporting the Facilities Manager with administrative duties across the service delivery teams in the London Office such as preparing documents, organizing meetings, photocopying/scanning, and binding of documents.
- Covering reception for sickness, holidays, and lunchtimes.
- Ensuring meeting rooms are maintained and prepared for meetings.
- Greet clients/suppliers/visitors to the office in a professional and friendly manner.
- Coordinating post, both incoming and outgoing, including distributing registered office post.
- Arranging couriers in a timely manner.
- Archiving.
- Work flexibly with other support staff as required to ensure cover is always available.
- Monitor levels of stationery and office supplies (including company stationery i.e., letterhead) and order when required, providing the necessary artwork where required.
- Provide access control badges to new starters and ensure leavers' badges are deactivated when they leave.
- Support the LSO in carrying out clear desk photographs for ISO monitoring.
- Answering general email enquiries.
- Help with office events.
- Ensuring meeting rooms are maintained and prepared for meetings.
- Greet clients/suppliers/visitors to the office in a professional and friendly manner.
- Work flexibly with other support staff as required to ensure cover is always available.
- Work with the ISO Security Officer to ensure the office remains ISO compliant.
- Supporting the Head of Business and Sales Support with administrative duties such as preparing documents, typing letters, binding, organizing meetings, photocopying/scanning, and binding of documents.
- Good people skills.
- Flexible and with a can-do approach.
- Good standard of general education to GCSE (or equivalent) level.
- Expertise in all MS Office packages (Word, PowerPoint, Excel, and Outlook).
- Fluent in both written and spoken English.
- An exciting opportunity in an international company.
- Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy.
- A career within an ever-evolving market.
- Flat hierarchies with direct contact to management and international exchange.
We’re looking forward to getting to know you!
Junior Admin Assistant employer: TMF Group
Contact Detail:
TMF Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior Admin Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those already working at TMF Group. A friendly chat can open doors and give you insider info on the company culture.
✨Tip Number 2
Prepare for the interview by researching TMF Group's services and values. Show us that you understand what we do and how you can contribute as a Junior Admin Assistant. It’ll impress the hiring team!
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. Confidence is key, so make sure you can articulate your skills and experiences clearly. We want to see your personality shine!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email shows your enthusiasm for the role and keeps you fresh in our minds. Plus, it’s just good manners!
We think you need these skills to ace Junior Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Junior Admin Assistant role. Highlight relevant experience and skills that match the job description, like your proficiency in MS Office and any previous admin roles you've had.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for TMF Group. Mention your people skills and can-do attitude to really stand out.
Be Professional Yet Friendly: When writing your application, keep a professional tone but don’t be afraid to let your friendly side show. We value good people skills, so a warm approach can make a great impression!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at TMF Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Junior Admin Assistant at TMF Group. Familiarise yourself with tasks like document preparation, meeting organisation, and client interaction. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your People Skills
Since this role involves greeting clients and working with various teams, be ready to showcase your people skills. Prepare examples of how you've successfully interacted with others in previous roles or situations. A friendly and professional attitude goes a long way!
✨Master the Tech
Make sure you're comfortable with all MS Office packages, especially Word, Excel, and Outlook. You might be asked about your experience with these tools, so consider preparing a few examples of how you've used them effectively in past roles or projects.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! This shows your interest in the company and the role. You could ask about the team dynamics, opportunities for professional development, or how success is measured in the position. It’s a great way to leave a lasting impression!