At a Glance
- Tasks: Coordinate production logistics and support the team in delivering exciting sports content.
- Company: Join IMG, a leading global sports marketing agency with iconic partnerships.
- Benefits: Gain experience in a dynamic environment with opportunities for growth and travel.
- Other info: Fixed-term contract from May to November 2026, with potential travel opportunities.
- Why this job: Be at the heart of thrilling productions that reach millions worldwide.
- Qualifications: Previous production experience and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 € per year.
IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. IMG powers the growth of revenues, fanbases, and IP for more than 200 federations, associations, events, and teams.
IMG is seeking a highly organised, enthusiastic, and proactive Production Coordinator to join our dynamic non-live production team. This role is integral to the smooth operation of our production processes, from initial development through to final delivery of branded, original, digital, partner, and other multi-stream content. The successful candidate will work closely with the Production Manager and editorial team, providing essential administrative support, creative problem solving, finance work, shoot and event planning, and ensuring that all logistics are efficiently managed.
As a Production Coordinator, you will be at the heart of our production activities, playing a crucial role in ensuring that every aspect of our productions run efficiently, on spec, and to budget. Non-live productions are varied and active, meaning your responsibilities will span a wide range of tasks, from logistical planning and coordination to on-site management and financial tracking. This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys working on diverse, challenging, but exciting productions that reach a vast audience.
Key Responsibilities and Accountabilities
- Working closely with the Production Manager and editorial team to provide administrative support ensuring logistics run smoothly from development to delivery.
- May be required to travel to some international and domestic location shoots and will be the point of contact for the production team and suppliers on site.
- Plan and book travel and accommodation for the production team, including arranging carnets and visas if required.
- Produce call sheets for all shoots in a timely manner, and work with the Producers to create risk assessments.
- Booking crew and equipment.
- Cost tracking and keeping the cost report regularly updated with the Production Manager and Accounts Assistant.
- Processing invoices and creating job postings and work orders on Fieldglass for all resources and freelancers.
- Creating Albert carbon footprints for every shoot.
- Working closely with Producers and Production Manager on crewing & schedules.
- Trouble shooting and dealing with ad hoc production queries/duties within the department in conjunction with the Production Manager.
- You may also be required to carry out any other duties that are within the scope and purpose of the job.
Knowledge and Experience
- Previous experience within the production environment, demonstrating knowledge of international shoots.
- Excellent interpersonal and communication skills (written and verbal).
- Proven organisational skills.
- Basic knowledge and understanding of production workflows.
- Understanding of different formats of file delivery and storage.
- Knowledge and understanding of budget processes and implications.
- Conversant with current insurance requirements.
- Has organised national and international travel.
- Has prepared risk assessments, in conjunction with the producer.
- Has set up single camera shoots.
- Has raised purchase orders and processed invoices, including tracking of costs.
Skills and Abilities
- Excellent communication skills (both written and verbal).
- Excellent interpersonal skills (when to employ tact, diplomacy, and discretion).
- Be a skilled team player and ability to work well and remain calm under pressure.
- Excellent organisational skills and time management.
- Good working knowledge of Microsoft Office (including: PowerPoint, Excel, and Word).
- A genuine passion for sport and the live events environment.
- Experience completing or supporting Production Risk Assessments.
- A good understanding of Health & Safety requirements, supported by relevant training.
- Working knowledge of SAP, Fieldglass, or similar system.
- Proficiency in Microsoft Word, Excel, and Outlook.
Working Conditions
- This is a fixed term contract May - November 2026.
- This role will be based at Stockley Park, Uxbridge.
- Occasional travel may be required to location shoots and golf events, travel will be both domestic and international.
- Weekend work and unsocial hours possible.
Production Coordinator, Ryder Cup in London employer: TKO
IMG is an exceptional employer, offering a vibrant work culture that thrives on creativity and collaboration within the dynamic sports marketing industry. Located in Stockley Park, Uxbridge, employees benefit from a supportive environment that encourages professional growth through diverse projects and international travel opportunities, all while being part of a globally recognised brand that reaches millions of fans worldwide.
StudySmarter Expert Advice🤫
We think this is how you could land Production Coordinator, Ryder Cup in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with fellow production enthusiasts. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your previous work in production. Whether it's videos, project plans, or even a blog about your experiences, having something tangible to share can really set you apart.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to pop up. Reach out directly to companies you admire, like IMG, and express your interest in working with them. A friendly email can go a long way!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team and ready to dive into the exciting world of production.
We think you need these skills to ace Production Coordinator, Ryder Cup in London
Some tips for your application 🫡
Show Your Organisational Skills:As a Production Coordinator, being organised is key! Make sure your application highlights any experience you have in managing logistics, planning shoots, or coordinating teams. We want to see how you keep everything running smoothly!
Communicate Clearly:Excellent communication skills are a must for this role. When writing your application, be clear and concise. Use examples that showcase your ability to communicate effectively with different teams and stakeholders. We love a good storyteller!
Tailor Your Application:Don’t just send the same application everywhere! Tailor your CV and cover letter to reflect the specific requirements of the Production Coordinator role at IMG. Show us why you’re the perfect fit for our dynamic team!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen and ready to jump into the action!
How to prepare for a job interview at TKO
✨Know Your Production Basics
Before the interview, brush up on your knowledge of production workflows and international shoots. Be ready to discuss your previous experiences and how they relate to the role of a Production Coordinator. This will show that you understand the demands of the job and can hit the ground running.
✨Show Off Your Organisational Skills
Prepare examples that highlight your organisational skills. Think about times when you successfully managed logistics for a project or coordinated travel for a team. Being able to demonstrate your ability to keep everything running smoothly will impress the interviewers.
✨Communicate Clearly and Confidently
Since excellent communication is key in this role, practice articulating your thoughts clearly. Whether it's discussing your past experiences or answering questions, being concise and confident will help you stand out. Remember, they want to see how well you can interact with others!
✨Be Ready for Problem-Solving Scenarios
Expect to be asked about how you would handle unexpected challenges during a production. Prepare some scenarios where you had to think on your feet and resolve issues quickly. This will showcase your proactive nature and ability to thrive under pressure, which is crucial for a fast-paced environment.
