At a Glance
- Tasks: Support various departments, manage deadlines, and ensure smooth agency operations.
- Company: Join Tjarks & Tjarks, a leader in private label branding and packaging.
- Benefits: Gain hands-on experience in a creative environment with growth opportunities.
- Other info: Entry-level role with training provided; perfect for those eager to learn.
- Why this job: Be part of a dynamic team that values creativity and attention to detail.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
The predicted salary is between 25000 - 30000 £ per year.
- Role: Operations Coordinator & Agency Administrator
- Reports to: Traffic Manager
- Permanent position
About us
For over 30 years, Tjarks & Tjarks has been a leader in private label branding and packaging, creating design that wins at the retail shelf.
We combine creativity, precision, and production expertise to deliver end-to-end design-to-artwork solutions for global retailers.
Our culture is built on reliability, consistency, and exceptional attention to detail.
We’re hands-on, dependable, and obsessed with craft, delivering work that performs in the real world.
About the Role
We are looking for a highly organised, proactive and detail-focused Junior Operations Coordinator & Agency Administrator to join our design agency.
This is a varied, entry-level role that works across the studio, supporting different departments and helping to keep projects, deadlines and day-to-day agency operations running smoothly.
The role will be line-managed by the traffic manager and will combine project coordination, general administration, artwork support and technology-related tasks.
The successful candidate will be an excellent communicator who enjoys solving problems, following up on actions and making sure nothing falls through the gaps.
Key Responsibilities
Deadline Coordination
A central responsibility of the role will be managing the agency’s studio deadline sheet and helping ensure that all work is delivered on time.
This will include
- Producing and reviewing a daily report of all work due to leave the studio.
- Liaising with departments and individual stakeholders to confirm the status of each project.
- Following work through each stage of the agency process and identifying anything that could delay delivery.
- Proactively escalating issues and helping to remove blockers as quickly as possible.
- Updating the deadline sheet throughout the day as work is completed.
- Working towards a clear deadline list by the end of each day.
- Agency and Studio Administration
- Providing general administrative support to the directors and wider agency.
- Coordinating information and actions between departments.
- Supporting meetings, project administration, document management and other day-to-day studio requirements.
- Helping to maintain clear, accurate and up-to-date internal records.
- Artwork and Design Support
Full training will be provided in
- Collecting and preparing print data for artwork.
- Creating packshots and presentation assets for the design team.
- Supporting other artwork-production and studio processes as required.
- Operations and Technology Support
- Helping to onboard new members of staff onto the agency’s systems and technology.
- Supporting internal technology and process-improvement projects.
- Assisting with the introduction, testing and documentation of new tools and workflows.
- Providing practical operational support wherever required across the agency.
About You
You will be
- Exceptionally organised, reliable and comfortable managing multiple priorities.
- Confident following up with colleagues and keeping tasks moving.
- A clear and professional communicator.
- Detail-oriented, with a high level of accuracy.
- Proactive and willing to take ownership of problems.
- Comfortable working with spreadsheets, project-management tools and digital systems.
- Interested in design, creativity and the operational side of a busy agency.
- Keen to learn and develop within a varied, collaborative role.
Previous agency, administration, project-coordination or studio experience would be helpful but is not essential.
More important are a positive attitude, strong organisational skills and the confidence to communicate with people across the business.
Operations Coordinator & Agency Administrator in London employer: Tjarks and Tjarks Design Group
Tjarks and Tjarks Design Group is an excellent employer that fosters a collaborative and engaging workplace culture, making it an ideal environment for a People Operations Assistant. With a strong focus on employee growth and development, the company offers meaningful opportunities to contribute to HR activities while supporting recruitment and onboarding processes. Located in a vibrant area, employees benefit from a dynamic atmosphere that encourages creativity and teamwork.
Contact Details:
Tjarks and Tjarks Design Group Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Operations Coordinator & Agency Administrator in London
✨Tip Number 1: Get Involved in Consulting Case Competitions
Look for case competitions hosted by universities and consulting firms. They’re a fab way to showcase your problem-solving skills and meet industry players. Plus, winning one can seriously boost your CV, which we know is key when applying for roles like Operations Coordinator & Agency Administrator at Tjarks and Tjarks Design Group!
✨Tip Number 2: Leverage Alumni Networks
Tap into your university’s alumni network; many consultants love to help out new talent. Reach out to alumni who are working in management consulting, they might have insider knowledge about openings at firms like Tjarks and Tjarks Design Group or be willing to refer you for that Operations Coordinator & Agency Administrator position!
✨Tip Number 3: Attend Industry Events and Conferences
Keep an eye on management consulting events, workshops, or panels. These are prime opportunities to network with top professionals and get your name out there. You might even bump into someone from Tjarks and Tjarks Design Group who’s on the lookout for their next Operations Coordinator & Agency Administrator star!
✨Tip Number 4: Polish Your Consulting Skills Online
Engage with online platforms that offer consulting simulations or courses. Prove your chops by completing relevant projects — this not only beefs up your experience but also gives you concrete examples to chat about during interviews for that full-time Operations Coordinator & Agency Administrator role at Tjarks and Tjarks Design Group!
We think you need these skills to ace Operations Coordinator & Agency Administrator in London
Some tips for your application 🫡
Show Your Problem-Solving Skills:In management consulting, it's all about problem-solving—so make sure your CV highlights your analytical and critical thinking skills. Include examples from your studies or previous roles where you tackled complex issues or came up with innovative solutions. Quantify your achievements whenever possible to demonstrate your impact!
Tailor Your Cover Letter:Your cover letter is your chance to explain why you're a perfect fit for the consulting world. Focus on your motivation for joining the industry and how your skills align with the requirements of the role at Tjarks and Tjarks Design Group. Remember to mention any relevant coursework or projects that showcase your understanding of strategic frameworks or business models!
Highlight Team Experience:Consultants often work in teams, so it's vital to showcase your collaborative skills. Include experiences where you've worked effectively with others, whether in academic group projects or internships. Discuss your role in the team and how you helped achieve common goals, demonstrating you can thrive in a consultancy environment.
Professionalise Your Online Presence:Make sure your LinkedIn and any other professional profiles are up to date, reflecting your career aspirations in management consulting. Connect with industry professionals and follow relevant groups—show you’re serious about entering this field. Applying through our website is a great way to get noticed, so showcase your personality and enthusiasm there!
How to prepare for a job interview at Tjarks and Tjarks Design Group
✨Master the Case Study Game
In management consulting, case study interviews are all the rage. Make sure to practice structuring your thoughts and analysing data on the fly. Use resources like example case studies to get comfortable with frameworks and solutions. Remember, it’s not just about getting the right answer but showcasing your thought process, so talk us through your reasoning!
✨Know Your Numbers
Be prepared for some numerical and analytical questions. Brush up on your mental math and be ready to interpret data from charts or graphs. We might throw some business scenarios at you that require a quick turnaround on numerical analysis, so practice these skills to feel confident and swift!
✨Show Your Leadership Flair
As this is a full-time role, we want to see your potential as a seasoned consultant. Be ready to discuss experiences where you've led a project or a team. Think about times you've influenced decisions or navigated challenges—this is your chance to show how you can thrive in a fast-paced, collaborative environment.
✨Be a Cultural Fit
We’re not just looking for brains; we want to see if you vibe with our company culture at Tjarks and Tjarks Design Group. Prepare to share how your values align with ours. Have a think about what makes a great team environment for you and how you can contribute to that. A good cultural fit goes a long way in management consulting!
