Junior Accounts Assistant
Tissus d'Helene Ltd is a boutique textile showroom in the Design Centre, Chelsea Harbour. Our clientele is mainly from the interior design world. We are looking for a friendly person to join our busy company.
Since the company uses sales order processing and purchase order processing on Sage 50, the responsibilities cover all the day-to-day processing into the Sage ledgers of bank, sales and purchase transactions.
- Sales ledger processing
Convert sales orders which have been delivered or for which payment has been received to sales Invoices and post to the ledge
Process card (Worldpay) payment - Notify Sales' Department
Process refunds and issue credit note when instructed
Post International Invoices to the ledger as per Sales' department notification
Raise rent invoice quarterly
Run monthly customer statements and email to customers. Follow up any customers who are in arrears with payment
- Purchases
Convert daily purchase orders to supplier invoices using the invoices emailed to us by our suppliers
Reconcile statements received from suppliers
Run weekly aged creditors' report and prepare list of payments due, by currency, and pass to Managing Director with supporting invoices for payment. Once paid, reconcile to entries on bank statement, apply to supplier accounts and create and send remittance advices
Maintain Aged creditors' spreadsheet by updating on weekly basis
Liaise with suppliers on a daily basis and answer queries as needed
Post all Direct Debit invoices on Sage
Notify the Sales' department of any discrepancies
- Bank
Post all receipts and payments on statement to the ledger for all currencies. Regularly reconcile the bank entries on Sage to the bank statements
Maintain internal HSBC spreadsheet by posting data from the bank statement daily
Post company expenses
- Check Emails checked on a daily basis
• Answer telephone and direct calls as appropriate
• File documents & maintain the filing system
