At a Glance
- Tasks: Join our team to manage student attendance and support school administration.
- Company: Felix Primary School, part of the Sapientia Education Trust.
- Benefits: Competitive salary, term-time work, and a supportive community.
- Other info: Flexible hours and opportunities for professional growth.
- Why this job: Make a difference in students' lives while developing your skills.
- Qualifications: Strong communication skills and experience with school management systems preferred.
The predicted salary is between 25583 - 25989 € per year.
Location: Felix Primary School, Felixstowe IP11 9ED
Salary FTE: £25,583.00 – £25,989.00 per annum
Pro rata: £21,348.60 – £22,073.29 per annum, including an allowance for holiday pay
Vacancy Type: Permanent, term time plus 2 weeks, 35 hours a week
About the School: Felix Primary School is a member of the Sapientia Education Trust (SET), a trust with 13 primary and 9 secondary schools. The school focuses on supporting the whole child from Reception to Year 6 and aims to create an outstanding learning community.
The Role: We are looking for a hard‑working and enthusiastic person with high standards and strong communication skills to join our Office Team as an Administration and Attendance Officer.
Responsibilities:
- Experience of working with school management systems would be an advantage.
- Maintain and monitor student attendance, ensuring accurate daily records.
- Identify and follow up on missing marks and unexplained absences, contacting parents as necessary.
- Coordinate with the Safeguarding Team and Heads of Year on attendance issues.
- Manage calls on the school absence line.
- Code attendance records and process absence notes, including family holiday requests.
- Provide reception support by handling student enquiries and triaging them to Pastoral Support Assistants.
- Prepare letters, reports, memos and other documents efficiently.
- Assist the Safeguarding Team with administrative support, maintain records of incidents and report to Suffolk County Council as required.
- Administer reception admissions and mid‑term transfers from other schools.
- Receive and relay telephone messages and routine enquiries promptly.
- Liaise with staff and external organisations as required.
Qualifications: The role requires flexibility, reliability and effective time‑management skills.
Administration and Attendance Officer in Suffolk employer: TipTopJob
Felix Primary School, as part of the Sapientia Education Trust, offers a supportive and nurturing environment for its staff, fostering a culture of collaboration and professional growth. With a focus on the holistic development of students, employees benefit from a strong community ethos, opportunities for continuous learning, and a commitment to maintaining high standards in education. Located in the picturesque town of Felixstowe, the school provides a rewarding work-life balance, making it an excellent choice for those seeking meaningful employment in the education sector.
StudySmarter Expert Advice🤫
We think this is how you could land Administration and Attendance Officer in Suffolk
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Felix Primary School or within the Sapientia Education Trust. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to administration and attendance. We can role-play with a friend or use online resources to boost our confidence and nail those responses.
✨Tip Number 3
Show off your skills! Bring examples of your previous work, especially if you've handled school management systems or attendance records before. This will help us demonstrate our experience and make a lasting impression.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we can keep track of our application status easily!
We think you need these skills to ace Administration and Attendance Officer in Suffolk
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience and skills that match the role of Administration and Attendance Officer. We want to see how your background aligns with our needs at Felix Primary School!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you can contribute to our school community. Keep it friendly and professional, just like us!
Showcase Your Communication Skills:Since strong communication is key for this position, make sure your application reflects your ability to communicate clearly and effectively. We love candidates who can convey their thoughts well, both in writing and verbally.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets to us quickly and efficiently, so don’t miss out on this opportunity!
How to prepare for a job interview at TipTopJob
✨Know the School Inside Out
Before your interview, take some time to research Felix Primary School and the Sapientia Education Trust. Understand their values, mission, and the community they serve. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Showcase Your Communication Skills
As an Administration and Attendance Officer, strong communication is key. Prepare examples from your past experiences where you've effectively communicated with parents, staff, or students. This could be handling enquiries or coordinating with teams. Be ready to demonstrate how you can maintain clear and professional communication.
✨Highlight Your Organisational Skills
This role requires excellent time-management and organisational skills. Think of specific instances where you've successfully managed multiple tasks or maintained accurate records. Discuss how you prioritise your workload and ensure that nothing falls through the cracks, especially when it comes to attendance monitoring.
✨Prepare for Scenario Questions
Expect scenario-based questions during your interview. For example, how would you handle a situation with a student’s unexplained absence? Practise your responses to these types of questions, focusing on your problem-solving skills and ability to work collaboratively with the Safeguarding Team and other staff.
