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- Tasks: Manage staff rotas and ensure consistent cover across services.
- Company: Join a dedicated care service making a real difference.
- Benefits: Competitive salary, ongoing training, and a supportive team environment.
- Why this job: Be a vital part of a team that impacts lives positively.
- Qualifications: Strong organisational skills and experience in scheduling or healthcare administration.
- Other info: Flexible hours with opportunities for career development.
The predicted salary is between 22600 - 33600 £ per year.
Location: Leeds
Salary: A GBP 26,000 to A GBP 31,000 per annum (depending on experience)
Hours: Full-Time, permanent with on-call duties (Rotational basis 7am–11pm)
The role
You will manage staff rotas to ensure consistent cover across services, responding quickly to sickness, emergencies and last-minute changes. Working closely with care staff and managers, you will coordinate availability, manage leave and handle shift changes efficiently. You will also take part in a rotational on-call system, providing out-of-hours support when required.
Key Responsibilities
- Creating and maintaining staff rotas to ensure safe and consistent cover
- Responding to short-notice changes, sickness and emergencies
- Managing annual leave, shift swaps and availability in a fair and organised way
- Setting up and maintaining care packages on the electronic rota system
- Monitoring hours and ensuring compliance with Working Time Regulations
- Liaising with care staff, managers and other teams to support smooth service delivery
- Taking part in the on-call rota, including evenings and weekends on a rotational basis
What you bring to the team
You will be highly organised, calm under pressure and confident in juggling multiple priorities. You'll be a strong communicator who can build positive working relationships, handle sensitive situations with professionalism and remain focused in a fast-paced environment. Previous experience in scheduling, healthcare administration, logistics or workforce planning would be ideal. You should be comfortable using IT systems, including Excel and rota or workforce management software, and able to pick up new systems quickly. A flexible approach is essential, as care services operate seven days a week and the role includes participation in an on-call rota.
Why join us?
- A vital role where your work makes a genuine difference to people’s lives
- A supportive, team-focused working environment
- Ongoing training and development opportunities
- The chance to develop your skills within a busy and rewarding care setting
If you're ready to take control of the rota and become a key part of a dedicated care service, we would love to hear from you. Applicants must have the right to work in the UK. All appointments are subject to satisfactory references and an enhanced DBS check.
Rota Coordinator employer: TipTopJob
Contact Detail:
TipTopJob Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Rota Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare sector, especially those who work in scheduling or management roles. A friendly chat can lead to insider info about job openings and even recommendations.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, be ready to discuss your experience with rota management and how you've handled tricky situations. Real-life examples will make you stand out.
✨Tip Number 3
Be proactive! If you see a job that fits, don’t wait for the perfect moment. Apply through our website and follow up with a quick email to express your enthusiasm. It shows you're keen and ready to jump in!
✨Tip Number 4
Stay flexible and positive! The care sector is all about adapting to change. Highlight your ability to manage last-minute shifts and emergencies during interviews. Employers love candidates who can keep calm under pressure.
We think you need these skills to ace Rota Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Rota Coordinator role. Highlight any relevant experience in scheduling, healthcare administration, or workforce planning. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your organisational skills and ability to handle pressure, as these are key for this role.
Show Off Your IT Skills: Since you'll be using IT systems like Excel and rota management software, make sure to mention your proficiency with these tools. If you've used similar systems before, let us know how you picked them up quickly!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at TipTopJob
✨Know the Rota Inside Out
Before your interview, make sure you understand the basics of rota management. Familiarise yourself with common scheduling software and be ready to discuss how you would handle last-minute changes or emergencies. This shows that you're proactive and ready to jump into the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple priorities or handled stressful situations. Highlighting your organisational skills will demonstrate that you can keep calm under pressure, which is crucial for a Rota Coordinator.
✨Communicate Like a Pro
Since this role involves liaising with various teams, practice articulating your thoughts clearly. You might even want to role-play potential scenarios with a friend to get comfortable discussing sensitive situations professionally. Good communication can set you apart!
✨Flexibility is Key
Be ready to discuss your flexible approach to work, especially regarding the on-call duties. Share any relevant experiences where you adapted to changing circumstances or worked outside of regular hours. This will show that you’re committed to providing consistent care.
