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For Companies At a Glance
- Tasks: Support project governance, planning, and risk management while enhancing digital tools.
- Company: Join a dynamic team in a leading engineering environment.
- Benefits: Competitive hourly rate, flexible working arrangements, and opportunities for professional growth.
- Why this job: Make a real impact on projects while developing your skills in a collaborative setting.
- Qualifications: Experience in PMO roles, strong communication skills, and proficiency in project management tools.
- Other info: Great opportunity for career advancement and mentoring new team members.
The predicted salary is between 22 - 32 £ per hour.
Rate: A GBP 27.21 per hour UMBRELLA PAY
Location: Whitley
Contract: Inside IR35
Key Accountabilities and Responsibilities of the PMO Specialist
- Governance and Assurance: Support the implementation and monitoring of governance structures across the project portfolio. Ensure compliance with standards, document control, and assurance processes.
- Planning and Scheduling: Assist in the development and maintenance of project schedules and milestone plans. Work with project managers to integrate third-party inputs and align schedules with delivery timelines.
- Tools and Techniques: Maintain and enhance digital project management tools like Jira and Confluence. Use JQL scripting to create custom queries and filters. Develop and maintain Tableau dashboards to visualize KPIs, timelines, and resource utilization.
- Risk, Opportunity and Issue Management: Maintain risk and opportunity registers. Facilitate workshops and ensure timely escalation and reporting of risks. Help identify and mitigate delivery risks.
- Change Control: Administer change control processes, ensuring documentation is accurate and tracking is up-to-date. Support review and approval workflows as per governance protocols.
- Stakeholder and Communications Management: Maintain stakeholder maps and communication plans. Support effective engagement and cross-functional collaboration, including internal and external reporting.
- Performance Measurement and Reporting: Support the definition and tracking of delivery KPIs. Generate regular reports and insights to assist in decision-making at the project and portfolio levels.
- Reviews and Continuous Improvement: Coordinate lessons learned sessions and integrate findings into future projects. Support continuous improvement initiatives and the sharing of best practices.
- Resource and Pipeline Planning: Assist with pipeline planning by analysing resource needs across short, medium, and long-term timelines. Collaborate with planners and delivery teams for capacity planning.
- Dependency and Integration Management: Track interdependencies across projects to ensure alignment with strategic goals. Help integrate schedules, risks, and reporting across delivery streams.
- Capability Development: Support onboarding and mentoring of new PMO team members. Promote knowledge sharing through digital platforms and forums.
- Customer-Centric Delivery: Assist in measuring and improving delivery from a customer perspective. Embed customer feedback into delivery processes to foster a Customer Love culture.
Essential Knowledge, Skills, and Experience of the PMO Specialist:
- Advanced planning/scheduling capability.
- Proven process improvement experience.
- Strong document control knowledge.
- Skilled in MS Office and project planning tools.
- Excellent communicator with the ability to simplify complex messages.
- Degree or equivalent experience.
- Experience in PMO, project analyst, or support roles in complex environments.
- Familiarity with project/programme/portfolio methodologies (e.g., APM, PRINCE2).
- Proficiency in Jira and coding languages for reporting and dashboards.
- Experience with Tableau or similar data visualization tools.
- Strong analytical and data interpretation skills.
- Knowledge of risk, issue, and change control processes.
- Strong interpersonal and stakeholder engagement skills.
Desirable:
- Formal PM qualification (e.g., PRINCE2, APM, PMI).
- Experience in engineering, infrastructure, or technical projects.
- Knowledge of lifecycle frameworks (e.g., RIBA, V-model).
- Experience with portfolio-level reporting and resource planning.
- Familiarity with Confluence and collaborative platforms.
- Experience supporting lessons learned and continuous improvement initiatives.
- Experience onboarding or mentoring team members.
PMO Specialist employer: TipTopJob
Contact Detail:
TipTopJob Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PMO Specialist
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and engage with PMO communities online. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by practising common PMO-related questions. Think about how your experience aligns with the key accountabilities listed in the job description. We recommend using the STAR method to structure your answers – it’s a game changer!
✨Tip Number 3
Showcase your skills with a portfolio! If you've worked on projects that involved governance, risk management, or tools like Jira and Tableau, compile examples of your work. This will help you stand out and demonstrate your capabilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace PMO Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PMO Specialist role. Highlight your experience with governance, planning, and tools like Jira and Tableau. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit. Don’t forget to mention your experience in risk management and stakeholder engagement.
Showcase Your Skills: When filling out your application, be sure to showcase your skills in document control and process improvement. We love seeing examples of how you've used these skills in past roles, especially in complex environments.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and we can’t wait to see your application come through!
How to prepare for a job interview at TipTopJob
✨Know Your Governance and Assurance
Make sure you understand the governance structures relevant to the role. Brush up on compliance standards and document control processes, as these are crucial for the PMO Specialist position. Be ready to discuss how you've implemented or monitored these in past projects.
✨Master the Tools of the Trade
Familiarise yourself with Jira, Confluence, and Tableau before the interview. If you can, practice using JQL scripting and creating dashboards. Being able to demonstrate your proficiency with these tools will show that you're ready to hit the ground running.
✨Showcase Your Risk Management Skills
Prepare examples of how you've managed risks and issues in previous roles. Discuss specific instances where you facilitated workshops or maintained risk registers. This will highlight your ability to identify and mitigate delivery risks effectively.
✨Engage with Stakeholders
Think about your experience in stakeholder management and communication. Be prepared to share how you've maintained stakeholder maps and communication plans. Highlight any successful cross-functional collaborations to demonstrate your interpersonal skills.
