At a Glance
- Tasks: Support the Senior Deputy Head with administrative tasks and event coordination.
- Company: A vibrant school in Portsmouth dedicated to student success.
- Benefits: Competitive salary, term-time work, and a supportive team environment.
- Other info: Join a collaborative team and enjoy a fulfilling career supporting education.
- Why this job: Make a difference in a dynamic school setting while developing your organisational skills.
- Qualifications: Experience in a similar role, strong communication skills, and a proactive attitude.
The predicted salary is between 22709 - 22709 £ per year.
Location: Portsmouth
Salary: A GBP 22,709 (pro‑rated salary based on FTE salary of A GBP 28,386 per annum)
Job type: Permanent, Full Time, Term Time plus one week
Closing Date: Midday on 1st June
The Role
Our PA to the Senior Deputy Head is responsible for providing proactive, comprehensive and confidential administrative and organisational support to our Senior Deputy Head. The successful candidate will have experience of a similar role within a professional environment supporting at a senior level. This is a full‑time, term‑time role plus one week during school holidays. The hours of work are 37.5 per week, Monday to Friday, with a standard work pattern of 8am to 4pm and an unpaid 30 minutes for lunch. This is a busy and varied role, and a flexible approach is essential to be able to support a dynamic workload with an occasional requirement to work outside of normal hours, during busy times or for occasional meetings or events.
Main Responsibilities
- To provide strategic and administrative support to ensure the smooth and efficient running of the Senior Deputy Head’s Office
- To administer detentions and academic supervisions on behalf of the Senior Deputy Head
- To manage incoming and outgoing correspondence and maintain accurate records
- To implement effective information management processes
- To prepare documents, reports, newsletters and presentation materials, as required, within agreed timescales
- Event coordination to include monitoring and oversight for school event planning, approvals and assist in organising events such as parent talks, information evenings
- To work in accordance with GDPR legislation and the Schools Data Protection Policy
- To maintain confidentiality and work with sensitivity in all aspects of work
- To work collaboratively with other members of the School Office Team
- To undertake all necessary training required by the school, including safeguarding and manual handling
- To ensure the safeguarding of pupils
The Ideal Candidate
- A good standard of education with excellent spoken and written English
- Experience of a similar role within a professional environment supporting at senior level
- Positive, solutions‑focused attitude and a commitment to delivering work to a high standard
- A proactive and organised approach to work, with strong planning skills and the ability to prioritise tasks independently
- Excellent interpersonal and communication skills, with a diplomatic, discreet and professional manner
- Flexibility, adaptability and calmness under pressure, with the ability to respond effectively to changing priorities and the unpredictable nature of school life
- Capacity to maintain a high workload, balancing multiple tasks and competing deadlines effectively
- Strong IT proficiency, including confident use of Microsoft Office, desktop publishing software, databases and management information systems
- A sound understanding of data protection requirements, including UK GDPR
- A willingness to pitch in when needed, demonstrating a professional, unflappable and approachable demeanour
- Good numerical skills to be able to work confidently with statistical data
- An enjoyment of working with children and young people, and a willingness to participate fully in school life
- High levels of personal integrity, honesty, enthusiasm and resilience together with a commitment to maintaining confidentiality
- Willingness to undertake all necessary safeguarding and other staff training
PA to the Senior Deputy Head employer: TipTopJob
As a dedicated educational institution in Portsmouth, we pride ourselves on fostering a supportive and collaborative work environment for our staff. Our PA to the Senior Deputy Head role offers not only competitive pay but also the opportunity to engage meaningfully with students and contribute to their development. With a strong emphasis on professional growth and a commitment to safeguarding, we ensure that our employees thrive both personally and professionally within our vibrant school community.
StudySmarter Expert Advice🤫
We think this is how you could land PA to the Senior Deputy Head
✨Tip Number 1
Network like a pro! Reach out to your connections in education or admin roles. A friendly chat can lead to insider info about job openings or even a referral. Don’t be shy; we all love a good natter!
✨Tip Number 2
Prepare for the interview by researching the school and its values. Show us you’re genuinely interested in the role of PA to the Senior Deputy Head. Tailor your answers to reflect how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you feel more confident and articulate when discussing your experience and how it fits the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, you’ll find all the latest opportunities there, so keep checking back for new roles that suit your skills.
We think you need these skills to ace PA to the Senior Deputy Head
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in supporting senior-level roles. We want to see how your skills align with the responsibilities listed in the job description.
Showcase Your Skills:Don’t forget to emphasise your organisational and planning skills! Mention specific examples of how you've managed multiple tasks or events in previous roles, as this is key for the PA position.
Be Professional and Personable:Since this role involves a lot of communication, we’re looking for someone who can convey professionalism while being approachable. Use a friendly tone in your application but keep it professional!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at TipTopJob
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA to the Senior Deputy Head. Familiarise yourself with the job description and think about how your previous experience aligns with the tasks mentioned, like managing correspondence and event coordination.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed multiple tasks or projects in a busy environment. Highlight your planning skills and how you prioritise tasks, as this role requires a proactive and organised approach.
✨Demonstrate Discretion and Professionalism
Since confidentiality is key in this role, prepare to talk about situations where you've had to handle sensitive information. Emphasise your understanding of GDPR and data protection, showcasing your commitment to maintaining confidentiality in all aspects of your work.
✨Be Ready for Scenario Questions
Expect questions that assess your flexibility and adaptability, especially in a school setting. Think of examples where you've had to respond to changing priorities or unexpected challenges, and explain how you remained calm and effective under pressure.
