At a Glance
- Tasks: Manage office administration, HR processes, and finance compliance tasks.
- Company: Elf Marketing is a growing team located near Lealholm, Whitby.
- Benefits: Enjoy a salary of £28,000 to £34,000 pro rata and funded CPD opportunities.
- Other info: The position is part-time, requiring 30 hours per week in an idyllic rural location.
- Why this job: This role offers genuine opportunities for progression in a dynamic environment.
- Qualifications: Experience in office administration and strong Microsoft Office skills are required.
The predicted salary is between 34000 - 34000 £ per year.
Salary: A GBP 28,000 to A GBP 34,000 per annum pro rata, dependent on experience
Location: Near Lealholm, Whitby (YO21 2AA)
Hours: Part-Time: 30 hours per week (4 or 5 days)
Office Based: Own transport essential due to our rural location and limited public transport links
Benefits:
- A GBP 28,000 to A GBP 34,000 pro rata, dependent on experience
- Employee Assistance Programme (EAP)
- Funded CPD opportunities
- Annual leave loyalty scheme
- One day of birthday leave
- Opportunities for progression
- Regular team social events
- Idyllic office location in the North York Moors National Park
- Unlimited supply of your favourite tea, coffee and biscuits
Overview:
This is a newly created role and an exciting opportunity to help shape the way the business operates. Working closely with the leadership team, you'll provide support across office management, HR administration, finance, compliance and day-to-day operations, helping to create the structure and efficiency that allows the wider team to focus on delivering exceptional work for their clients. No two days will be the same. From coordinating meetings and managing office logistics to supporting HR processes and maintaining business records, you'll play a key role in keeping the business running smoothly. As your knowledge and confidence develop, there will be genuine opportunities to take ownership of key areas and grow into a broader operations role over time.
Responsibilities:
- Administration and Office Management:
- Managing general office administration and operational tasks
- Answering incoming telephone enquiries
- Managing calendars, meetings and shared Outlook diaries
- Preparing company documentation and business records
- Managing incoming and outgoing post
- Ordering office supplies and refreshments
- Coordinating team meetings, events and socials
- Booking travel, accommodation and venues as required
- HR and People Support:
- Supporting HR administration and maintaining employee records
- Managing annual leave and sickness records using BrightHR
- Liaising with external HR advisors and support providers
- Assisting with onboarding and employee documentation
- Supporting payroll preparation and administration
- Finance and Compliance:
- Supporting bookkeeping and financial administration using Apron and Xero
- Assisting with invoices, expenses and internal reporting
- Maintaining compliance records and documentation
- Supporting GDPR and Health and Safety administration
- Coordinating statutory checks and business requirements
- Facilities and Business Support:
- Coordinating office maintenance and supplier relationships
- Organising compliance servicing and inspections
- Supporting workshops and event administration
- Maintaining internal systems, trackers and reporting tools
- Providing wider administrative support across the business
About You:
- Highly organised with excellent attention to detail
- Proactive and able to use their initiative
- Comfortable managing multiple priorities
- Positive, approachable and enjoys supporting others
- Confident communicating with people at all levels
- Comfortable handling confidential information
- A practical problem-solver who enjoys improving processes
- Someone who takes ownership and sees tasks through to completion
Previous experience in an office administration, office coordinator, operations coordinator, executive assistant or office manager role
Experience supporting HR administration, finance or compliance activities
Strong Microsoft Office skills, particularly Outlook, Word and Excel
Experience using cloud-based business systems
Operations and Office Coordinator employer: TipTopJob
Elf Marketing is situated in the scenic North York Moors National Park, offering a unique office environment. Employees benefit from an Employee Assistance Programme and a loyalty scheme for annual leave. The team values social events, fostering a collaborative atmosphere.
