At a Glance
- Tasks: Support a dynamic team with organisation, travel coordination, and office management.
- Company: Reputable advisory firm focused on ultra-high-net-worth clients.
- Benefits: Competitive salary, flexible remote work, and opportunities for professional growth.
- Other info: Enjoy a variety of tasks and thrive in a role where no two days are the same.
- Why this job: Join a close-knit team and make a real impact in a fast-paced environment.
- Qualifications: Experience in office management or executive assistance, strong organisational skills required.
The predicted salary is between 50000 - 60000 £ per year.
Location: London (Office-based, with flexibility to work remotely one day per week where business needs allow)
Salary: A GBP 50,000 - A GBP 60,000
Our client is a highly regarded advisory firm supporting ultra-high-net-worth individuals and families with some of life's most important decisions. They are seeking a proactive, highly organised Office Manager and Team Executive Assistant to play a key role in supporting a growing team and ensuring the smooth day-to-day running of the business. This is much more than a traditional Office Manager or Executive Assistant role. You will become a trusted member of a close-knit team, providing exceptional organisational support while helping to develop processes, improve ways of working and contribute to a business that prides itself on delivering outstanding client service. The successful candidate will enjoy variety, take ownership of their work, and thrive in an environment where no two days are the same.
Key Responsibilities
- Manage complex diaries, coordinate meetings, and organise domestic and international travel, including full logistical support
- Arrange internal and external meetings, track actions and deadlines, and ensure all commitments are followed through
- Provide proactive day-to-day executive and administrative support, adapting quickly to changing priorities across the team
- Draft professional correspondence, emails, meeting notes, and support research to assist business and client-related projects
- Oversee office operations, including suppliers, procurement, facilities, resources, and maintaining a high standard of office efficiency
- Support business systems and processes by keeping information organised, assisting with AI/tool implementation, and ensuring accuracy and quality of outputs
Experience
- Previous experience as an Office Manager, Executive Assistant or Team Assistant within private client, family office, professional services or another high touch environment
- Experience supporting senior executives, entrepreneurs or high-net-worth individuals
- Exceptional organisational skills and the ability to manage multiple priorities
- Strong written communication skills with experience drafting correspondence on behalf of others
- Excellent attention to detail and a proactive approach to problem solving
- A calm, discreet and professional manner
- Confidence working independently while supporting a collaborative team
- A flexible attitude and enthusiasm for taking on new challenges
- A bachelor's degree or relevant qualification is desirable
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager and Team Executive Assistant
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like TipTopJob.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like TipTopJob.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Office Manager and Team Executive Assistant
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to TipTopJob.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of TipTopJob. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at TipTopJob
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with TipTopJob, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at TipTopJob, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for TipTopJob could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at TipTopJob as they’re likely seeking a candidate who can enhance their workplace culture.
