At a Glance
- Tasks: Manage admin tasks in a leading care home, ensuring smooth operations and support for residents.
- Company: Join a top UK health care provider dedicated to high-quality care.
- Benefits: Enjoy 30 days holiday, strong pension, and flexible leave options.
- Other info: Great opportunities for training, progression, and celebrating long service.
- Why this job: Make a real difference in people's lives while developing your career in a supportive environment.
- Qualifications: NVQ Level 2 in Business Administration or equivalent experience required.
The predicted salary is between 34414 - 34414 £ per year.
A brand new job opportunity has arisen for a committed Administration Manager to work in an exceptional care home based in the Nottingham area. You will be working for one of the UK's leading health care providers. This is a fantastic, purpose-built care home in Nottingham, providing high-quality residential care and short stay respite care for residents at the home.
Key Responsibilities
- Oversee payroll/rostering systems and ensure accurate and timely payroll-related data
- Manage resident admissions, including funding, contracts, invoicing, and CareSys updates
- Support purchasing and procurement within budget, and elevate any budgetary issues
- Assist with monthly safe audits and support management with financial reviews
- Maintain, monitor, and update staff rotas, holiday requests, absence records, and recruitment administration
- Organise staff inductions and ensure required training, certifications, and appraisals are completed and logged
- Support with return-to-work documents, Bradford factor monitoring, and clinical supervision logs
- Prepare and maintain documentation for inspections, quality monitoring, and regulatory visits
- Track and report on surveys, complaints, compliments, action plans, and relevant performance indicators
Skills and Experience
- Previous administration experience
- Confidence using IT systems including Word, Excel, Outlook, and customer information systems
- Strong numeracy and literacy skills
- An understanding of financial management, record keeping, and budgeting
- The ability to work independently, prioritise tasks, and manage time effectively
- Excellent customer service skills and the ability to build positive relationships
- Attention to detail and accuracy in all administrative tasks
- The ability to work confidentially and sensitively with personal information
- A flexible and proactive approach to supporting the needs of the Home
You must hold an NVQ Level 2 in Business Administration or equivalent experience.
Benefits
- The successful Administration Manager will receive an excellent salary of GBP34,414 per annum.
- This exciting position is a permanent full-time role working 37.5 hours a week on days.
- In return for your hard work and commitment you will receive the following generous benefits:
- 30 days holiday (including bank holidays) and an option to buy annual leave (pro-rata for part time)
- A strong pension scheme, life assurance and support with professional fees in relevant roles
- Free DBS checks and uniforms for care and support colleagues
- Confidential counselling, chaplaincy support and access to our hardship fund
- Flexible options to buy or sell annual leave, plus family-friendly policies
- Discounts through the Blue Light Card, Health Service Discounts and the Vivup app
- A full induction, ongoing training, recognised qualifications and clear career progression
- Long service awards to celebrate your contribution
Office Admin Manager employer: TipTopJob
Join a leading healthcare provider in Nottingham, where your role as an Office Admin Manager will be pivotal in delivering high-quality care. Enjoy a supportive work culture that prioritises employee well-being with generous benefits such as 30 days holiday, a strong pension scheme, and opportunities for professional development. With a focus on career progression and a commitment to staff welfare, this is an excellent opportunity for those seeking meaningful employment in a purpose-built care environment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Admin Manager
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their mission in providing high-quality care and think about how your skills align with that. We want to see you shine and show them why you're the perfect fit!
✨Tip Number 3
Practice common interview questions and answers with a friend or in front of the mirror. This will help you feel more confident and articulate when discussing your previous administration experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to reach out directly.
We think you need these skills to ace Office Admin Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Admin Manager role. Highlight your previous administration experience and any relevant skills that match the job description, like financial management and IT proficiency.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about working in a care home environment and how your skills can contribute to our team. Keep it concise but impactful!
Showcase Your Attention to Detail:In the admin world, attention to detail is key. Make sure your application is free from typos and errors. This shows us you take pride in your work and understand the importance of accuracy.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at TipTopJob
✨Know Your Stuff
Make sure you understand the key responsibilities listed in the job description. Brush up on payroll systems, resident admissions, and financial management. Being able to discuss these topics confidently will show that you're serious about the role.
✨Showcase Your IT Skills
Since the job requires confidence in using IT systems like Word, Excel, and Outlook, be prepared to talk about your experience with these tools. Maybe even bring examples of how you've used them effectively in previous roles.
✨Demonstrate Attention to Detail
This role demands accuracy in administrative tasks. During the interview, highlight instances where your attention to detail made a difference, whether it was in managing budgets or maintaining records. It’s all about showing you can handle sensitive information responsibly.
✨Be Personable
Excellent customer service skills are a must. Prepare to share examples of how you've built positive relationships in past roles. This will help convey that you’re not just about the numbers but also about creating a welcoming environment for residents and staff alike.
