At a Glance
- Tasks: Provide administrative support and ensure compliance in a peaceful, community-focused environment.
- Company: Join Ampleforth Abbey, a historic charity with a mission of faith and service.
- Benefits: Enjoy competitive salary, free lunch, discounts, and a supportive work culture.
- Other info: Work in a friendly atmosphere with opportunities for personal growth.
- Why this job: Be part of a dedicated team making a real difference in a beautiful setting.
- Qualifications: Strong organisational skills and a commitment to the Abbey's values.
The predicted salary is between 30000 - 40000 £ per year.
Salary: Highly competitive, dependent on experience and skills + Benefits
Hours: Full-time, permanent (Monday to Thursday 8.30am – 4.30pm plus Friday 8.30am – 4pm)
Based at: Ampleforth Abbey YO62 4EN
Closing date: Wednesday 3rd June
Benefits:
- Up to 8% employer-matched pension
- Life assurance
- Free lunch during working hours
- Free on-site parking
- 20% discount at the Tea room and Abbey Shop
- Cycle to Work Scheme
- Christmas Closure
- Historic Houses and Yorkshire Great Houses, Castles and Gardens passes to borrow
- Employee Assistance programme
- Retail savings platform
- 50% discount on fitness suite, swimming and other activities at St Albans Centre
About Ampleforth Abbey:
Ampleforth Abbey is home to the UK's largest Benedictine monastic community, rooted in the Rule of St Benedict. Our mission is to seek God through prayer and service, and to invite others to experience faith in action. Located in the Howardian Hills near York, the Abbey sits within an Area of Outstanding Natural Beauty and welcomes thousands of visitors each year to its Retreat Centre, Visitor Centre, Shop and Tea Room. Ampleforth Abbey Trust, a registered charity, works alongside the monastic community to support this mission. With around 60 lay staff, the Trust delivers on a five-year strategy, choosing a Future Together, to ensure a sustainable, faith-led future for the Abbey and its valley home.
We are looking for an Administrative Assistant: Property Services who will embrace the opportunity to work in a charitable organisation for our monastic community, tearoom, employees and guests. Reporting into the Head of Property Services you will provide comprehensive administrative and operational support, with a strong focus on compliance, Health, Safety and Environmental (HSE) administration, contractor coordination, and property service documentation. The role ensures efficient management of records, statutory compliance processes, reporting, and departmental communications across the property portfolio. The successful candidate will be able to demonstrate excellent organisation skills alongside an authentic commitment to the ethos and values of the Abbey. If you enjoy working in a friendly peaceful atmosphere, meeting new people, being part of a hardworking team Ampleforth Abbey is perfect for you.
Main Responsibilities but not limited to:
- Provide day-to-day administrative support to the Head of Property Services.
- Manage calendars, meetings, appointments, and departmental correspondence.
- Prepare reports, presentations, meeting minutes, and documentation.
- Maintain accurate filing systems, databases, and property records.
- Coordinate purchase orders, invoices, and expense processing.
- Answer the main switchboard.
- Welcome visitors to the site.
- Process the post for the site.
Compliance Administration:
- Maintain compliance trackers for statutory inspections and certifications.
- Monitor expiry dates and ensure timely scheduling of inspections and remedial works.
- Support audits and compliance reviews by preparing and organising documentation.
- Ensure all compliance records are stored accurately and accessible for internal and external audits.
Health, Safety and Environmental (HSE) Support:
- Assist in the administration of HSE policies, procedures, and reporting systems.
- Maintain accident, incident, and near-miss records.
- Coordinate HSE training records and certification tracking.
- Support risk assessment and method statement (RAMS) administration.
- Help ensure contractors and suppliers submit required HSE documentation before commencing works.
- Assist with monitoring compliance with health and safety legislation and company policies.
Contractor and Property Coordination:
- Liaise with contractors, suppliers, tenants, and internal departments.
- Schedule maintenance.
Administrative Assistant : Property Services in Malton employer: TipTopJob
Ampleforth Abbey is an exceptional employer, offering a unique opportunity to work within a historic and serene environment that fosters personal and professional growth. With a strong commitment to employee well-being, the Abbey provides competitive benefits including a generous pension scheme, free lunches, and discounts at on-site facilities, all while promoting a collaborative and faith-driven work culture. Join our dedicated team and contribute to a meaningful mission that impacts both the local community and visitors from around the world.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant : Property Services in Malton
✨Tip Number 1
Network like a pro! Reach out to people in the property services sector, especially those connected to Ampleforth Abbey. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the Abbey's mission and values. Show us how your skills align with our ethos, and you'll stand out as a candidate who truly gets what we're about.
✨Tip Number 3
Practice common interview questions related to administrative support and compliance. We want to see your organisational skills shine, so be ready to share examples of how you've managed similar tasks before.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you're genuinely interested in being part of our community at Ampleforth Abbey.
We think you need these skills to ace Administrative Assistant : Property Services in Malton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight your experience in compliance, HSE administration, and any relevant skills that match what we're looking for. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your passion for working in a charitable organisation like Ampleforth Abbey. Share why you resonate with our mission and how your skills align with the role.
Showcase Your Organisational Skills:Since this role requires excellent organisational skills, make sure to provide examples of how you've successfully managed multiple tasks or projects in the past. We love seeing how you keep things running smoothly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our values and what we do!
How to prepare for a job interview at TipTopJob
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of an Administrative Assistant in Property Services. Familiarise yourself with compliance and HSE regulations, as well as the specific responsibilities mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisation skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you maintain accurate records and manage documentation, as these are key aspects of the job.
✨Embrace the Abbey's Values
Ampleforth Abbey has a strong ethos rooted in faith and community service. During the interview, express your alignment with these values and how you can contribute to their mission. Share any relevant experiences that demonstrate your commitment to working in a charitable environment.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, the Abbey's future plans, or how success is measured in this role. This shows your enthusiasm and helps you determine if the position is the right fit for you.
