At a Glance
- Tasks: Support patent fee earners with administration and management of patent records.
- Company: Forresters IP LLP, a leading international intellectual property firm.
- Benefits: Competitive salary, flexible working, 26 days leave, and life assurance.
- Other info: Full training provided, excellent career development opportunities.
- Why this job: Join a supportive team and kickstart your career in a dynamic environment.
- Qualifications: Organised, detail-oriented, with strong communication skills; experience is a plus but not essential.
The predicted salary is between 30000 - 40000 € per year.
Location: Liverpool
Salary: Competitive
Closing date: Friday 22nd May 2026
Start date: As soon as possible
About the firm:
Forresters IP LLP is a leading full service intellectual property firm with an international client base. We have offices located in Birmingham, Liverpool, London and Munich. Since being established in 1884, we have grown from a regional firm into an international practice. Despite our long history, we are a modern firm with a fresh approach to our clients' requirements. We are rated as one of the leading intellectual property firms in the UK.
The role:
We are recruiting a Junior Patent Records Administrator to join our Liverpool office. This is a full time, permanent role. As a Junior Patent Records Administrator, you will provide support to patent fee earners across all aspects of patent administration. The role involves assisting with the management and maintenance of patent records and related documentation, while ensuring accuracy and compliance with internal procedures and deadlines. You will report to Partners, Fee Earners, the Records Team, and the Records Team Manager.
Key Responsibilities:
- Opening new cases and maintaining existing records on computerised systems, including Inprotech and Accounts
- Managing official communications from Intellectual Property Offices (IPOs) and agents, including extracting and docketing deadlines and updating important records on Inprotech
- Carrying out Intellectual Property Office duties, including processing UKIPO, EPO, and EUIPO communications, payments, correspondence, and enquiries
- Handling incoming post, scanning and saving documents to the document management system (DMS)
- Corresponding directly with the clients, including sending acknowledgements and reminders
- Filing forms at the respective Patent office
- Handling prompt lists and proactively dealing with the deadlines
- Preparing schedules and client portfolio reports
- Providing general support to Partners/Fee earners
- Handling clients' enquiries in a professional and timely manner
- Undertaking general duties commensurate with the position
Who are we looking for?
We are looking for a highly organised and detail-oriented individual who is capable of working both independently and as part of a team. You will possess excellent written and verbal communication skills, together with a strong commitment to accuracy and quality in your work. You will be proactive, cooperative, and flexible in your approach, with the ability to manage a variety of tasks and prioritise effectively in a deadline-driven environment. Previous experience in a similar administrative role is desirable, although not essential. Ideally, you will have at least one year's experience in a professional or deadline-driven setting. A degree-level qualification or recent graduate status would also be advantageous but is not a requirement. No prior experience in intellectual property is necessary, as full training will be provided to the right candidate. This is an excellent opportunity to play an important role within a successful and supportive department, with strong prospects for career development and progression for the right individual.
Package:
- An attractive and competitive salary
- A pleasant and friendly working environment
- Flexible working: core hours and hybrid working
- 35 hour week
- 26 days annual leave, increasing by one day with each complete year's service, to a maximum of 31 days, in addition to bank holidays
- Life Assurance cover
- Employee Assistance Programme
- Mutual pension contribution of up to 5%
- Smart casual dress code
- Giving Something Back: a paid day off once a year to volunteer at a charity of your choice
- Access to our Perks which provides discount codes or money back on different websites, including gym membership
- Social events
Junior Patent Records Administrator in Liverpool employer: TipTopJob
Forresters IP LLP is an exceptional employer, offering a supportive and dynamic work environment in Liverpool, where you can thrive as a Junior Patent Records Administrator. With a commitment to employee growth, flexible working arrangements, and a strong focus on work-life balance, the firm provides ample opportunities for career progression while fostering a culture of collaboration and innovation. Enjoy competitive benefits, including generous annual leave, life assurance, and a unique 'Giving Something Back' initiative that allows you to volunteer for a charity of your choice.
StudySmarter Expert Advice🤫
We think this is how you could land Junior Patent Records Administrator in Liverpool
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand Forresters IP LLP's values and recent projects. This will help you tailor your answers and show that you're genuinely interested in joining the team.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. The more comfortable you are with your responses, the more confident you'll feel during the actual interview.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about wanting to be part of our awesome team at Forresters IP LLP.
We think you need these skills to ace Junior Patent Records Administrator in Liverpool
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Junior Patent Records Administrator role. Highlight any relevant skills or experiences that match the job description, especially your attention to detail and organisational skills.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're interested in the role and how your background makes you a great fit. Keep it professional but let your personality come through.
Showcase Your Communication Skills:Since this role involves a lot of correspondence, make sure to demonstrate your written communication skills in your application. Use clear and concise language, and double-check for any typos or errors.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at TipTopJob
✨Know Your Stuff
Before the interview, make sure you understand the basics of patent administration and the specific responsibilities of a Junior Patent Records Administrator. Familiarise yourself with terms like IPOs, Inprotech, and DMS. This will show your enthusiasm and readiness to dive into the role.
✨Show Off Your Organisational Skills
Since the job requires a high level of organisation, prepare examples from your past experiences where you successfully managed multiple tasks or deadlines. Be ready to discuss how you prioritise work and ensure accuracy in your tasks.
✨Communicate Clearly
Excellent written and verbal communication skills are key for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview to demonstrate your interest and engagement.
✨Be Proactive and Flexible
The firm values a proactive approach, so think of instances where you took initiative in previous roles. Highlight your ability to adapt to changing priorities and how you handle unexpected challenges, as this will resonate well with the interviewers.
