At a Glance
- Tasks: Manage office operations and finance tasks in a dynamic, project-driven environment.
- Company: Join a specialist organisation in the defence and aerospace sector.
- Benefits: Enjoy a competitive salary, 28 days leave, and a healthcare package.
- Other info: Great opportunity for career growth in a fast-paced setting.
- Why this job: Make a real impact supporting UK defence and security capabilities.
- Qualifications: Strong admin skills, finance experience, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 30000 £ per year.
Location: Hereford; Salary: GBP 30,000 per annum; Start: Mid-August (approx. 2‑week handover); Working full time hours Monday to Friday, fully office based.
The Opportunity
Hawk 3 Talent Solutions are seeking a proactive and highly organised Office Manager and Finance Assistant to join a specialist organisation operating within the defence, aerospace and military sector based in Hereford. This is a varied and hands‑on role supporting the day‑to‑day operations of a fast‑paced, project‑driven environment. You will work closely with internal stakeholders and external partners, contributing to the delivery of critical programmes supporting UK defence and security capability.
Key Responsibilities
- Office and Administrative Management
- Ensure the smooth day-to-day running of the office through effective processes and organisation
- Coordinate meetings, visitors and company events (including industry exhibitions)
- Manage office supplies, equipment servicing, and supplier relationships
- Oversee business travel arrangements including accommodation and logistics
- Maintain company registers (assets, suppliers, NDAs, vehicles, compliance records)
- Support compliance activities including ISO, Cyber Essentials and data protection certifications
- HR and Staff Support
- Assist with onboarding and offboarding processes
- Maintain personnel records and vetting/clearance registers (BPSS, SC, DV where applicable)
- Administer employee benefits, records and internal engagement activities
- Finance Administration
- Process invoices, payments, receipts and purchase orders
- Maintain accurate financial data and supporting documentation
- Reconcile bank accounts and assist with month-end processes
- Manage expense claims and supplier/customer financial checks
- Financial Reporting Support
- Assist with VAT returns, P11Ds and statutory submissions
- Support budgeting processes and financial reporting activities
- Liaise with auditors and support audit preparation
- Contribute to stock management and cost tracking
Essential
- Strong administrative and organisational experience
- Good working knowledge of Microsoft Office (including SharePoint)
- Experience in bookkeeping or finance administration
- Excellent communication skills (written and verbal)
- Ability to work independently and proactively
- Reliable, flexible and detail-oriented
Desirable
- Experience in defence, aerospace, or government environments
- Familiarity with Microsoft Dynamics 365 Business Central
- Previous office management experience
- Awareness of UK security clearance processes
Whats on Offer
- Salary: A GBP 30,000 per annum
- 28 days annual leave plus bank holidays
- Healthcare and benefits package (subject to probation)
- Additional perks including wellbeing and lifestyle benefits
Office Manager and Finance Assistant in Hereford employer: TipTopJob
Join a dynamic and supportive team in Hereford, where your role as an Office Manager and Finance Assistant will be pivotal in ensuring the smooth operation of a specialist organisation within the defence and aerospace sector. With a strong focus on employee wellbeing, you will enjoy a competitive salary, generous annual leave, and a comprehensive healthcare package, all while contributing to meaningful projects that enhance UK defence capabilities. This is an excellent opportunity for professional growth in a fast-paced environment that values proactive individuals and fosters collaboration.
