At a Glance
- Tasks: Join our team to manage student attendance and support school administration.
- Company: Felix Primary School, part of the Sapientia Education Trust.
- Benefits: Competitive salary, term-time work, and a supportive community.
- Other info: Flexible hours and opportunities for professional growth.
- Why this job: Make a difference in students' lives while developing your skills in a vibrant environment.
- Qualifications: Strong communication skills and experience with school management systems preferred.
The predicted salary is between 25583 - 25989 £ per year.
Location: Felix Primary School, Felixstowe IP11 9ED
Salary FTE: £25,583.00 – £25,989.00 per annum
Pro rata: £21,348.60 – £22,073.29 per annum, including an allowance for holiday pay
Vacancy Type: Permanent, term time plus 2 weeks, 35 hours a week
About the School: Felix Primary School is a member of the Sapientia Education Trust (SET), a trust with 13 primary and 9 secondary schools. The school focuses on supporting the whole child from Reception to Year 6 and aims to create an outstanding learning community.
The Role: We are looking for a hard‑working and enthusiastic person with high standards and strong communication skills to join our Office Team as an Administration and Attendance Officer.
Responsibilities:
- Experience of working with school management systems would be an advantage.
- Maintain and monitor student attendance, ensuring accurate daily records.
- Identify and follow up on missing marks and unexplained absences, contacting parents as necessary.
- Coordinate with the Safeguarding Team and Heads of Year on attendance issues.
- Manage calls on the school absence line.
- Code attendance records and process absence notes, including family holiday requests.
- Provide reception support by handling student enquiries and triaging them to Pastoral Support Assistants.
- Prepare letters, reports, memos and other documents efficiently.
- Assist the Safeguarding Team with administrative support, maintain records of incidents and report to Suffolk County Council as required.
- Administer reception admissions and mid‑term transfers from other schools.
- Receive and relay telephone messages and routine enquiries promptly.
- Liaise with staff and external organisations as required.
Qualifications: The role requires flexibility, reliability and effective time‑management skills.
Administration and Attendance Officer in Felixstowe employer: TipTopJob
Felix Primary School, as part of the Sapientia Education Trust, offers a supportive and nurturing environment for its staff, fostering a culture of collaboration and professional growth. With a focus on the holistic development of students, employees benefit from a strong community ethos, opportunities for continuous training, and a commitment to work-life balance through term-time hours. Joining our dedicated team means being part of a vibrant educational setting that values each member's contribution to creating an outstanding learning experience.
StudySmarter Expert Advice🤫
We think this is how you could land Administration and Attendance Officer in Felixstowe
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Felix Primary School or within the Sapientia Education Trust. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for that interview! Research the school’s values and recent achievements. We want to show that we’re not just interested in the role, but also in being part of their community.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with us. This way, we can nail our responses and feel more confident when it’s our turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets seen by the right people. Plus, it shows we’re serious about joining the team!
We think you need these skills to ace Administration and Attendance Officer in Felixstowe
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience and skills that are relevant to the Administration and Attendance Officer role. We want to see how your background fits with what we're looking for, so don’t be shy about showcasing your strengths!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about working at Felix Primary School and how you can contribute to our community. Keep it friendly and professional, and let your personality come through.
Showcase Your Communication Skills:Since strong communication is key for this role, make sure your application reflects that. Use clear and concise language, and double-check for any typos or errors. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you have all the latest info about the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at TipTopJob
✨Know the School Inside Out
Before your interview, take some time to research Felix Primary School and the Sapientia Education Trust. Understand their values, mission, and the community they serve. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Communication Skills
As an Administration and Attendance Officer, strong communication is key. Prepare examples of how you've effectively communicated with parents, staff, or students in previous roles. Be ready to demonstrate your ability to handle sensitive situations with care and professionalism.
✨Familiarise Yourself with School Management Systems
If you have experience with school management systems, be sure to highlight this during your interview. If not, do a bit of research on common systems used in schools. Showing that you're proactive about learning can set you apart from other candidates.
✨Prepare for Scenario-Based Questions
Expect questions that ask how you would handle specific situations, like dealing with unexplained absences or managing calls on the absence line. Think through potential scenarios and how you would respond, demonstrating your problem-solving skills and ability to stay calm under pressure.
