Location: The Abbey School, Menin Way, Farnham, Surrey, GU9 8DY
Hours: 37.5 hours per week
Working Pattern: Mon 8am-5pm, Tue 8am-4.30pm, Wed‑Thu 8.30-4pm, Fri 8-4pm. Term Time + 1 week 40 weeks
Pay scale: WA5:14 to WA5:20 (FTE A GBP 27,224pa to A GBP 31,341pa) Actual Pay: A GBP 25,018 to A GBP 28,801 per annum
We are a special school for secondary pupils from Years 7 to 11 who have learning and additional needs. We are now looking for an experienced, confident, patient and efficient Office Administrator to join our warm and friendly team.
Applicants will require a confident and friendly manner, be a team player, have the ability to work to deadlines and remain calm under pressure. Applicants must be able to work autonomously or as part of a team. Excellent IT skills and strong interpersonal skills are a must, as is a good sense of humour.
We have a highly collaborative administrative team who communicate openly, support one another and maintain a caring and cohesive working environment. The successful candidate will enjoy working as part of this supportive team. They will be able to use their own initiative and work independently. Having experience in working within a school or busy office environment is advantageous.
The Abbey School converted to Academy status on 1st September 2018 and is part of the Weydon Multi Academy Trust (WMAT). We were graded Outstanding by OFSTED in 2009, 2012, 2016, December 2022 and June 2024.
Duties and responsibilities
Overview
This is an administration role working closely with the Operations Manager in a fast paced environment operating under pressure to achieve high standards across the school. The Admin Team fosters a warm, welcoming and inclusive atmosphere with a strong sense of community. New team members are welcomed and supported with a working culture that feels collaborative and caring. The successful applicant’s duties will include but not be limited to:
The postholder plays a key role in supporting the smooth running of the school’s financial processes and operations. The primary responsibility is the management of the orders and procurement process, ensuring accurate, timely and compliant ordering of goods and services for the school. When needed, the role also provides wider administrative and reception support to ensure the effective day‑to‑day functioning of the school office.
The postholder will maintain accurate records, support financial administration, liaise with staff and suppliers, and uphold high standards of customer service. They will work closely with the Operations Manager, the central WMAT finance team and the wider administrative and premises team.
Person Specification
Essential
- English and Maths at GCSE grade 4 or equivalent
- Ability to use a range of IT applications; Microsoft Office: Word, Excel, Outlook, Google Documents, Publisher and Power Point
- Excel Spreadsheet skills essential
- Highly organised and forward-thinking
- Adaptable to variation of tasks with moving priorities
- IT literate, comfortable with different MIS systems
- Proven track record of effective working within a team
- Sensitively handling sensitive and confidential information
- Ability to multi-task and prioritise workload
- Communication skills to be excellent at all levels
- Be able to manage own workload
- Be able to work autonomously or as part of a team
- Accurate data input
- Work well under pressure
- Proactive Can-Do approach
- Ability to organise and maintain digital filing systems, databases, and financial trackers to ensure efficiencies and reduction of financial risk
- Willing to be responsible and accountable but happy to seek support
The Abbey Can Offer
- Amazing students who want to learn
- A consistent approach to behaviour which ensures learning is not disrupted
- An additional 2 days holiday each year with our wellness (long) weekend in November
- Westfield Health Cash Plan
