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- Tasks: Be the friendly face of our depot, managing bookings and customer interactions.
- Company: Join a well-established company with a supportive team culture.
- Benefits: Enjoy a competitive hourly rate, full training, and overtime opportunities.
- Other info: Stable, full-time role with opportunities for growth in a dynamic setting.
- Why this job: Make a difference in a busy environment while developing your skills.
- Qualifications: Strong communication skills and attention to detail are essential.
The predicted salary is between 27000 - 28000 £ per year.
Location: Hereford HR4
Shifts: Monday to Friday 08.30-17.30
Pay: £13.00 per hour
Contract: Permanent, weekly pay, full training provided
Additional Requirement: Occasional Saturday mornings
The Role
As a Depot Administrator, you will be the first point of contact for customers and stakeholders, providing professional front‑of‑house support in a busy operational environment. This role requires strong organisational skills, attention to detail, and the ability to communicate confidently, including in challenging situations. You will work both independently and as part of a small, supportive team to ensure the efficient running of depot operations.
Key Responsibilities
- Booking vehicles in and out of internal and external systems
- Ensuring correct charges are applied and paperwork matches system records
- Processing payments via online portals and over the counter
- Performing general administrative duties including data entry, filing, and task coordination
- Handling inbound and outbound telephone calls and accurately recording information
- Liaising with customers, emergency services, authorities, insurance companies, and colleagues
- Supporting the efficient day‑to‑day operation of the depot
- Communicating effectively with drivers and managers
- Ensuring all documentation is processed in accordance with company procedures and GDPR requirements
- Reconciling daily payments and financial records
- Following company policies, procedures, and relevant legislation
We’re Looking For
We are looking for a reliable and motivated individual who thrives in a busy environment and takes pride in delivering excellent customer service.
Skills and Experience
- Excellent telephone manner and communication skills
- Strong attention to detail and accuracy
- Ability to work under pressure and manage competing priorities
- Positive attitude and willingness to support team members
- Good organisational and problem‑solving skills
- Strong customer service and interpersonal skills
- Commercial awareness and understanding of operational costs
- Computer literate with experience using Windows‑based applications (full system training provided)
- Ability to work both independently and as part of a team
- Full, clean driving licence
- Ability to pass Police National Vetting (essential requirement)
What We Offer
- Stable, full‑time employment in a well‑established company
- Competitive hourly rate
- Overtime opportunities
- Supportive team environment
- Full training on company systems
- Opportunity to develop within a growing business
If you feel you are a suitable candidate and would like to work for Hough Green Garage, please do not hesitate to apply.
Depot Administrator employer: TipTopJob
Contact Detail:
TipTopJob Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Depot Administrator
✨Tip Number 1
Make sure you research the company before your interview. Knowing their values and operations can help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 2
Practice your communication skills! Since you'll be the first point of contact, being able to articulate your thoughts clearly and confidently is key. Try mock interviews with friends or family.
✨Tip Number 3
Show off your organisational skills during the interview. Bring a notepad to jot down important points and demonstrate how you manage tasks effectively. It’s a great way to showcase your attention to detail!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace Depot Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights the skills and experience that match the Depot Administrator role. We want to see how your organisational skills and attention to detail shine through!
Craft a Compelling Cover Letter: Your cover letter is your chance to show us your personality! Share why you’re excited about the role and how you can contribute to our team. Keep it professional but let your enthusiasm come through.
Be Clear and Concise: When filling out your application, keep your answers clear and to the point. We appreciate straightforward communication, especially since this role involves liaising with customers and stakeholders.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at TipTopJob
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Depot Administrator role. Familiarise yourself with the key responsibilities and required skills listed in the job description. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Show Off Your Communication Skills
Since this role involves a lot of customer interaction, practice articulating your thoughts clearly and confidently. Prepare examples of how you've handled challenging situations or communicated effectively in previous roles. This will demonstrate your strong telephone manner and interpersonal skills.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage competing priorities and stay organised in a busy environment. You could share specific tools or methods you use to keep track of tasks and deadlines. This will highlight your attention to detail and ability to work under pressure.
✨Prepare Questions to Ask
At the end of the interview, you’ll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, training opportunities, or company culture. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.