Contract Coordinator

Contract Coordinator

Halewood, Liverpool – 37.5 Hours per Week (Mon: Friday 6am–2pm). Salary: GBP 32,000.

Are you highly organised, proactive and looking for a varied role where you can make a real impact?

We’re looking for a Contract Coordinator to play a pivotal role in supporting the day‑to‑day delivery of services within a fast‑paced manufacturing environment.

Working closely with Managers, Supervisors, customers and suppliers, you’ll help ensure the smooth and efficient running of operations across Safety, Quality, Delivery, Cost, People and Environment (SQDCPE).

This is an exciting opportunity for someone who enjoys a mix of administration, compliance, operational support, reporting and people‑focused activities.

What You’ll Be Doing

As Contract Coordinator, you’ll be at the centre of contract administration and operational support, ensuring key processes run efficiently and accurately.

Key Responsibilities

• Manage all aspects of office administration and documentation control.
• Maintain policies, procedures, contract records and purchase logs.
• Assist with scheduling and planning operational activities.
• Coordinate KPI reporting, audits and management information.
• Identify opportunities for process improvements and efficiencies.
• Support the administration of Health and Safety policies and procedures.
• Maintain risk assessments and method statements (RAMS).
• Manage training records and compliance documentation.
• Ensure timely reporting and accurate record‑keeping.
• Administer operational management systems and data reporting.
• Support service scheduling and contract deliverables.
• Use data and digital tools to help drive operational improvements.
• Produce clear, concise reports for management teams.
• Assist with recruitment campaigns and onboarding activities.
• Support interview and selection processes.
• Maintain employee records and personnel documentation.
• Liaise with HR and recruitment agencies.
• Support training and development initiatives.
• Ensure policies and procedures are communicated effectively.
• Liaise with suppliers and contractors regarding waste movements.
• Raise and manage waste documentation and compliance records.
• Monitor waste transactions, tonnage reporting and KPI performance.
• Conduct supplier compliance checks and environmental audits.
• Track site waste movements and skip management activity.
• Verify invoice accuracy and support revenue reporting.
• What We’re Looking For

Essential

• Educated to A-Level standard (or equivalent)
• At least 3 years experience in a similar coordination or administration role
• Strong Microsoft Office skills
• Experience of document control and contract administration
• Customer‑facing experience within facilities management, service industries or operational environments
• Strong organisational and planning skills
• Excellent communication and stakeholder management abilities
• Ability to analyse data and create meaningful reports
• Resilient, adaptable and able to work under pressure

Desirable

• Advanced Microsoft Office skills, particularly Excel and Power Point
• Experience with CAFM, Salesforce or SAP systems
• HR, recruitment or purchasing administration experience
• Manufacturing or factory environment experience
• What’s In It For You
• 34 days annual leave (including bank holidays)
• 5% employer pension contribution
• 2.5x life assurance
• Additional service days for long service
• Cycle to Work scheme
• Employee Assistance Programme
• Long Service Awards
• Employee Recognition Awards
• The Person We’re Looking For
• Organised and detail‑oriented
• Customer‑focused and service‑driven
• A team player who enjoys collaboration
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