At a Glance
- Tasks: Support Occupational Health with appointments, records, and confidential data management.
- Company: Join Derbyshire Fire and Rescue Service, a top-performing emergency service.
- Benefits: Flexible hours, 25 days annual leave, health services, and employee discounts.
- Other info: Agile working arrangements and ongoing training opportunities available.
- Why this job: Make a real difference in the community while developing your admin skills.
- Qualifications: Strong admin experience, excellent communication, and GCSEs in English and Maths.
The predicted salary is between 28142 - 28142 £ per year.
Contract Type: Permanent
Salary: Grade C A GBP 28,142 per annum (pro rata)
Location: Occupational Health, Alfreton Fire Station
Hours: 18.5 hours per week, ideally Monday to Wednesday (Job Share). You may occasionally need to work beyond normal office hours. Agile working arrangements can be discussed with the successful candidate.
Department: Occupational Health
Reports to: Occupational Health System Administrator/ Team Leader
Closing date: midnight on 22 June 2026
About Us
Derbyshire Fire and Rescue Service (DFRS) is an emergency service with a team of over 800 people working towards the vision of Making Derbyshire Safer Together. We are proud to be one of the country's top performing fire and rescue services, recently rated Good in 9 out of 11 areas by His Majesty's Inspectorate of Constabulary and Fire and Rescue Services (HMICFRS). This recognition reflects the professionalism, progress, and dedication of our people. Whether it's responding to emergencies, preventing incidents, or supporting our frontline teams behind the scenes, every role makes a real difference. We work to our values of: Leadership, Respect, Integrity, Openness, Teamwork and Ambition.
This is a fantastic opportunity to develop your Occupational Health administrative skills within a supportive, values driven organisation, contributing to meaningful work that directly supports our workforce and wider community.
About The Role
As an Administrator, you will be the first point of contact for all Occupational Health related queries, providing efficient and professional support to internal colleagues and external stakeholders. You will work with our Occupational Health system, OPAS and will be expected to manage your workload effectively in a fast-paced environment while maintaining a high level of confidentiality and accuracy.
What You'll Do:
- Support the Occupational Health department with all aspects relating to medical and fitness appointments, obtaining GP records, dealing with referrals and producing relevant correspondence.
- Provide first-line Occupational Health support and guidance, signposting employees to the various support services available.
- Diary management for the department including arranging appointments, meetings and events.
- Preparation of medical records for submission to Independent Qualified Medical Practitioners and Independent Registered Medical Practitioners in support of ill health retirement or deferred pension benefits cases.
- Handle confidential data securely and in compliance with GDPR.
- Process Subject Access Requests.
What You'll Bring:
- Strong administrative experience
- Excellent communication and customer service skills
- Proficiency in Microsoft Office
- Ability to manage and prioritise workload independently
- A commitment to continuous improvement and teamwork
Required Qualifications And Experience:
- GCSEs in English and Maths (Grade A*:C / 9:4)
What We Offer In Return:
- Flexible working hours.
- Agile working.
- Family friendly policies.
- Annual leave entitlement of 25 days, increasing to 30 days after 5 years service.
- Free, secure on-site car parking.
- Health and wellbeing services, including free access to gyms at Derbyshire Fire and Rescue Service locations.
- Employee discount scheme (Boost) and eligibility for Blue Light Card.
- Employee support networks.
- Enhanced maternity pay (subject to meeting eligibility criteria).
- Occupational sick pay subject to length of service, increasing up to 6 months full and 6 months half after 5 years service.
- Ongoing training and development opportunities.
- Eligibility to join the Local Government Pension Scheme (LGPS).
Administrator : Occupational Health employer: TipTopJob
Derbyshire Fire and Rescue Service (DFRS) is an exceptional employer, offering a supportive and values-driven work environment where every role contributes to the safety of the community. With flexible working arrangements, generous annual leave, and a commitment to employee development, DFRS fosters a culture of teamwork and continuous improvement, making it an ideal place for those seeking meaningful and rewarding employment in Occupational Health.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator : Occupational Health
✨Get Some Hands-On Experience
If you're looking to land that full-time gig in emergency medical services, don't underestimate the power of hands-on experience! Volunteering with local ambulance services or first aid organisations can give you a great insight into the field and show potential employers you’re dedicated.
✨Connect with EMS Communities
Join local EMS associations or online groups where professionals chat about job opportunities and trends. These communities are goldmines for networking, and you might just overhear about openings at places like TipTopJob that aren't even advertised yet!
✨Showcase Your Skills Through Certifications
Make sure you’re up to date with your certifications—CPR, first aid, and any relevant EMS training. Having these on your CV or mentioned in interviews can really set you apart from the crowd when applying for that full-time role.
✨Leverage Local Job Fairs
Don’t forget about job fairs, especially those focused on healthcare and emergency services. These events are perfect for meeting representatives from companies like TipTopJob face-to-face and making a lasting impression. Plus, they often have a ton of insider info about the hiring process!
We think you need these skills to ace Administrator : Occupational Health
Some tips for your application 🫡
Highlight Relevant Certifications:In the emergency medical services world, certifications like EMT or Paramedic are crucial. Make sure to prominently display any relevant qualifications on your CV to show you’re qualified and ready to jump in.
Showcase Your Experience in High-Pressure Situations:This isn’t just about ticking boxes; we want to see how you’ve handled emergencies. Share specific examples from your past roles, focusing on your ability to stay calm and effective under pressure—this will really make your CV stand out!
Craft a Personal Cover Letter:Use your cover letter to express your passion for EMS. Share a brief story about why you got into this field and what drives you. This personal touch helps us connect with you beyond just your qualifications.
Emphasise Teamwork and Communication Skills:Being part of an EMS team means communication is key. Highlight your experiences working in teams, especially in stressful environments, and how you effectively communicate with both your team and patients. This will show us you can thrive in our fast-paced world.
How to prepare for a job interview at TipTopJob
✨Brush Up on Your Medical Knowledge
As we're stepping into the emergency medical services world, it's crucial to have a solid grasp on medical protocols and procedures. Expect to face scenario-based questions where you'll need to demonstrate your decision-making skills in high-pressure situations, so reviewing your medical textbooks or guidelines might just give you the edge!
✨Showcase Your Communication Skills
In EMS, teamwork and communication can literally save lives. Be prepared to discuss how you've effectively communicated in past settings or during training exercises. They might throw in questions about managing stressful interactions with patients or colleagues, so highlighting your soft skills could really set you apart.
✨Familiarise Yourself With Local Protocols
Since you'll be serving the community, knowing the specific EMS protocols and guidelines of TipTopJob is key. Research their operations and any recent changes they might have implemented. Demonstrating that you're well-informed about local practices shows your commitment and readiness to hit the ground running.
✨Prepare for Practical Assessments
Don't be surprised if your full-time interview includes a hands-on assessment. Practising skills like CPR, patient assessment, and using EMS technology will show you're ready for the rigours of the job. So gather your training materials and maybe even practice with a mate to simulate the scenario-based tests you might encounter.
