At a Glance
- Tasks: Coordinate onboarding for apprenticeship learners and ensure compliance with funding rules.
- Company: Join a forward-thinking organisation expanding in Care, Data, and AI programmes.
- Benefits: Up to £30k salary, 25 days holiday, flexible working, and CPD opportunities.
- Other info: Dynamic role with excellent growth opportunities in a supportive environment.
- Why this job: Make a real impact on learner experiences and programme operations.
- Qualifications: Experience in apprenticeships and strong understanding of DfE funding rules required.
The predicted salary is between 30000 - 30000 £ per year.
Package: up to £30k Permanent Full Time, 37.5 hours per week, flexible on start/finish. 25 days holiday, 2 days a year volunteering for a charity of your choice, support, induction, CPD opportunities.
Location: Birkenhead, 2 days a week in the office, rest from home or office.
Key Responsibilities
- Coordinate end-to-end onboarding of apprenticeship learners
- Act as the main point of contact for onboarding queries from learners, employers and internal teams
- Schedule enrolment activities and ensure onboarding milestones are achieved
- Maintain learner onboarding trackers and documentation
Compliance & Funding
- Complete learner eligibility and compliance checks in line with DfE funding rules
- Ensure all enrolment documentation is accurate and fully completed including:
- Training Plans
- Apprenticeship Agreements
- Eligibility evidence
- Employer contribution documentation
- Support audit readiness and compliance assurance activities
ILR & Systems Management
- Accurately update learner records across Bud and ILR-related systems
- Ensure learner data is complete, consistent and audit compliant
- Track onboarding progress and proactively flag delays or risks
- Support operational reporting requirements
Programme Registration & Certification
- Coordinate awarding organisation registrations and certification processes
- Ensure timely and accurate submissions
Cross-Team Coordination
- Work closely with:
- Skills Coaches
- Compliance & Funding teams
- Employer Engagement / BD teams
- Programme Managers
- Support smooth transition from onboarding into active learning delivery
Essential Experience
- Experience working within apprenticeships, funded training or further education, strong understanding of DfE funding rules and compliance
- Experience using learner management systems such as Bud, previous experience supporting ILR processes and/or audit preparation
Skills & Attributes
- Highly organised with exceptional attention to detail
- Strong administrative and data management skills
- Able to manage multiple priorities and deadlines effectively
- Confident communicator with a professional and learner-focused approach
- Proactive, solutions-focused and adaptable
- Comfortable working within a growing organisation
About the Employer
Our client is entering an exciting period of expansion across Care, Data and AI programmes, making this an excellent opportunity to join a forward‑thinking organisation where your contribution will genuinely make an impact.
What we offer
- Outstanding learner experiences
- Strong funding and compliance standards
- Operational excellence
- Sustainable growth and innovation
If you are passionate about learner onboarding, ILR accuracy and apprenticeship compliance — and enjoy being at the heart of programme operations — we would love to hear from you. Apply by sending your CV to Tina Lacey Recruitment, a specialist recruitment agency dedicated to the skills, training and employability sectors nationwide. We are committed to giving full free pre‑interview advice and guidance right throughout the interview process, giving you the best chance of success.
ILR Programme Administrator in Ellesmere Port employer: Tina Lacey Recruitment Ltd
Join a dynamic and forward-thinking organisation in Birkenhead, where your role as an ILR Programme Administrator will be pivotal in shaping outstanding learner experiences. With a flexible work environment, generous holiday allowance, and a commitment to professional development, this company fosters a supportive culture that values your contributions and encourages growth within the expanding fields of Care, Data, and AI programmes.
Contact Details:
Tina Lacey Recruitment Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land ILR Programme Administrator in Ellesmere Port
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work in apprenticeships or education. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to their growth.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and authentic, so don’t just memorise answers—make them your own!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace ILR Programme Administrator in Ellesmere Port
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the ILR Programme Administrator role. Highlight your experience with apprenticeships and compliance, and don’t forget to mention any relevant systems like Bud that you’ve used.
Showcase Your Skills:We want to see your organisational skills shine! Use specific examples to demonstrate how you've managed multiple priorities or ensured compliance in previous roles. This will help us see how you fit into our team.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell us why you’re passionate about learner onboarding and ILR accuracy. Be genuine and let your personality come through while keeping it professional.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Tina Lacey Recruitment Ltd
✨Know Your Stuff
Make sure you brush up on the key responsibilities listed in the job description. Understand the end-to-end onboarding process for apprenticeship learners and be ready to discuss how your experience aligns with this. Familiarity with DfE funding rules and compliance will definitely give you an edge.
✨Show Off Your Organisational Skills
As a Programme Administrator, being organised is crucial. Prepare examples of how you've managed multiple priorities or deadlines in the past. You might even want to bring a planner or digital tool to show how you keep track of tasks and ensure nothing slips through the cracks.
✨Communicate Like a Pro
Since you'll be the main point of contact for onboarding queries, practice clear and confident communication. Think about how you can convey complex information simply and effectively. Role-play common scenarios with a friend to build your confidence.
✨Be Solutions-Focused
Employers love candidates who can think on their feet. Prepare to discuss challenges you've faced in previous roles and how you overcame them. Highlight your proactive approach and adaptability, especially in a growing organisation like theirs.
