The Operations Coordinator will play an integral role within Timeline TV’s Operations team, undertaking a range of key coordination and administrative duties to support the smooth and efficient running of the facility.
The role will be responsible for coordinating day-to-day operational activities, maintaining office and staff supplies, supporting facilities management, and working closely with the Resources, Stores, Maintenance and Engineering teams.
We are looking for a highly organised and proactive individual with excellent time management, communication and interpersonal skills. The successful candidate will be able to work independently, manage competing priorities and demonstrate a high level of attention to detail. Proficiency in Microsoft Office is essential.
Please note that this is an office hours role based across our Ealing and Reading offices.
Main Duties
- Assist with day-to-day facilities management, liaising with suppliers and other general duties
- Working with the maintenance and engineering teams to raise Returns Materials Authorisations (RMAs) and organise shipping of kit needing repair
- Raising and sending Purchase Orders for various departments
- Arranging couriers and deliveries as well as tracking spend of couriers across jobs
- Work with the Stores Department to assist in day-to-day logistics
- Coordinating the goods in/out process and organising/filing delivery notes (Both hired and own)
- Monitor and distribute office, kitchen and staff uniform supplies, ensuring adequate stock levels are maintained.
- Open, sort and scan incoming post, ensuring correspondence is distributed promptly to the relevant departments
- Carry out routine fire alarm testing in accordance with company procedures
- Monitor, replenish and maintain first aid kits and defibrillator supplies, ensuring they are appropriately stocked and accessible
- Arrange meeting rooms and coordinate refreshments and other requirements where necessary
- Provide general administrative and operational support to the Resources and Operations teams
- Support other reasonable duties and ad-hoc operational requirements as required
Knowledge, Skills and Experience
- Strong organisational skills.
- Excellent oral and written communication skills.
- High attention to detail.
- The ability to plan and manage their own workload, work independently and use their own initiative.
- The ability to manage pressure and conflicting demands and prioritise tasks and workload.
- The ability to understand and follow instructions accurately.
- Tact, discretion and respect for confidentiality
- The ability to work collaboratively and contribute positively as part of a team.
- Reliability, honesty and a strong sense of responsibility.
- The ability to multitask and manage a varied workload effectively.
- Proficiency in Microsoft Office, including Outlook, Word and Excel
Closing Date: 28/08/2026
Please note that due to the high volume of applications, we may not be able to reply to all candidates. We thank you in advance for your interest in working with Timeline.
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