At a Glance
- Tasks: Support a busy commercial team with supplier communication and purchasing activities.
- Company: Join a growing company with a dynamic buying function.
- Benefits: Flexible hours, competitive salary, annual leave, and health care cover.
- Other info: Great opportunity for career growth and development in a supportive environment.
- Why this job: Be part of an exciting team and make a real impact in the hospitality sector.
- Qualifications: 2+ years in sales support or purchasing, strong IT skills, and excellent communication.
The predicted salary is between 21600 - 23000 £ per year.
An exciting opportunity has arisen for an experienced Sales Administrator & Purchasing Coordinator to join a busy commercial team supporting a major national client. Due to continued growth, the business is expanding its buying function and is looking for someone who can confidently manage supplier communication, quotations, purchasing activity and general sales support. Experience in Hospitality would be advantageous.
Key Responsibilities
- Request, chase and collate supplier quotations
- Prepare and issue quotations to clients
- Review drawings/specifications to schedule and take off required materials
- Raise purchase orders and process material requests
- Analyse supplier quotes, negotiate pricing and manage supplier relationships
- Prepare handover packs and attend internal handover meetings
- Upload project information to internal systems (e.g., Procore)
- Manage correspondence between internal teams and key accounts
- Monitor delays and communicate updates internally and externally
- Work closely with the goods-in team and understand installation workload planning
- Attend online meetings when required
- Provide administrative support to the Key Account Manager
- Check invoices, resolve invoice queries and liaise with the accounts team
- Support senior management with purchasing tasks, PQQs and tender submissions
Skills & Experience
- Ideally 2+ years' experience in a sales support or purchasing role
- Experience within materials, equipment or hospitality-related buying is beneficial
- Strong IT skills, particularly Excel; experience with CRM systems or platforms such as Construction Manager or Procore is advantageous
- Highly numerate with excellent administrative accuracy
- Strong communication and organisational skills
Hours & Salary
- 30 hours per week (flexible across 4 full days or 5 shorter days)
- Salary: £21,600 (dependent on experience)
Benefits
- 19.2 days annual leave (including Christmas shutdown) plus 8 bank holidays
- Company bonus after 12 months
- Company pension scheme
- Health care cover after successful completion of probation
For further information or to apply please contact Amanda at Time Recruitment.
Buying Administration Assistant employer: Time Recruitment Solutions Ltd
Join a dynamic and supportive team in Oldham as a Buying Administration Assistant, where your contributions will directly impact our growing buying function. We offer a flexible working schedule, competitive salary, and a range of benefits including annual leave, a company bonus, and healthcare cover, all within a collaborative work culture that prioritises employee growth and development. With opportunities to engage with key accounts and enhance your skills in a thriving environment, this role is perfect for those seeking meaningful and rewarding employment in the hospitality sector.
Contact Details:
Time Recruitment Solutions Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Buying Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those in hospitality or purchasing. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to buying and sales support. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills! Bring along examples of your past work, like supplier communications or purchase orders, to demonstrate your experience during interviews. It’s all about proving you can handle the role!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Buying Administration Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Buying Administration Assistant role. Highlight your experience in sales support or purchasing, especially if you've worked in hospitality. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to managing supplier communication and preparing quotations, as these are key parts of the job.
Show Off Your IT Skills:Since strong IT skills are essential, make sure to mention your proficiency in Excel and any experience with CRM systems like Procore. We love seeing candidates who can hit the ground running with tech!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Time Recruitment Solutions Ltd
✨Know Your Numbers
As a Buying Administration Assistant, you'll be dealing with quotes and pricing. Brush up on your numerical skills and be ready to discuss how you've managed budgets or negotiated prices in the past. This will show your potential employer that you can handle the financial aspects of the role.
✨Familiarise Yourself with Relevant Software
Make sure you're comfortable with Excel and any CRM systems mentioned in the job description, like Procore. If you have experience with these tools, be prepared to share specific examples of how you've used them to streamline processes or improve efficiency in previous roles.
✨Showcase Your Communication Skills
Since this role involves managing supplier relationships and internal communications, think of examples where you've successfully navigated tricky conversations or resolved conflicts. Highlighting your strong communication skills will demonstrate that you're capable of handling the demands of the position.
✨Research the Company and Industry
Take some time to learn about the company and its place in the hospitality sector. Understanding their values and recent developments will help you tailor your answers and show genuine interest during the interview. Plus, it gives you a chance to ask insightful questions!
