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- Tasks: Ensure smooth invoicing processes and support operational efficiency in a fast-paced environment.
- Company: Respected organisation in Ipswich with a focus on teamwork and professionalism.
- Benefits: Competitive salary, supportive team culture, and opportunities for personal growth.
- Why this job: Join a forward-thinking company and make a real impact on customer service and cash flow.
- Qualifications: Attention to detail, strong communication skills, and ability to thrive under pressure.
- Other info: Great opportunity for career development in a collaborative and dynamic setting.
The predicted salary is between 30000 - 42000 £ per year.
We are delighted to be working with a highly respected organisation in Ipswich who are looking to appoint an Invoicing Clerk to join their growing team. This is a fantastic opportunity for a detail-oriented and proactive individual who thrives in a fast-paced environment and enjoys taking ownership of their work. This position plays a key role in supporting operational efficiency and ensuring a smooth invoicing process across the business.
The successful candidate will be responsible for ensuring all service jobs are processed accurately, purchase orders are chased promptly, and invoices are issued within 24 hours of job completion.
Key Responsibilities- Produce and complete job cards on the same day jobs are carried out.
- Review engineer notes and photos, ensuring all relevant details are recorded accurately.
- Request and chase customer purchase orders to avoid invoicing delays.
- Generate accurate invoices within 24 hours of job completion.
- Work closely with engineers, controllers, and managers to ensure all information is correct and up to date.
- Resolve any invoice queries quickly and professionally.
- Maintain trackers, invoicing logs, and outstanding item lists.
- Support continuous improvement initiatives within the invoicing and administration process.
- Exceptional attention to detail and high levels of accuracy.
- Excellent organisational and time-management skills.
- Strong communication skills, both written and verbal.
- Ability to work efficiently in a busy, fast-paced environment.
- Proficient in IT systems and comfortable handling administrative tasks.
- Previous experience within invoicing, finance administration, or service administration.
- Experience using Simpro, Odoo, or similar job management systems.
- Understanding of service-based business processes.
- Customer-focused and commercially aware.
- Proactive and takes ownership of their work.
- Positive attitude and strong work ethic.
- A supportive team player who thrives in a collaborative environment.
This is an excellent opportunity to join a forward-thinking company that values accuracy, professionalism, and teamwork. You’ll play a pivotal role in ensuring fast cash flow, excellent customer service, and smooth operational performance - contributing directly to the business’s ongoing success and reputation in the market.
Invoicing Clerk employer: Time Appointments
Contact Detail:
Time Appointments Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Invoicing Clerk
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and don’t be shy about letting people know you’re on the hunt for an Invoicing Clerk role. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by practising common questions related to invoicing and finance administration. Think about how your attention to detail and organisational skills can shine through. We want you to feel confident and ready to impress!
✨Tip Number 3
Showcase your tech skills! Familiarise yourself with invoicing software like Simpro or Odoo, even if you haven’t used them before. Mentioning your willingness to learn these systems can set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take ownership of their job search.
We think you need these skills to ace Invoicing Clerk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your attention to detail and organisational skills. We want to see how your experience aligns with the invoicing process, so don’t be shy about showcasing relevant roles or tasks you've handled.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Let us know why you’re the perfect fit for our fast-paced environment and how you take ownership of your work.
Showcase Your Communication Skills: Since strong communication is key in this role, make sure your application reflects that. Whether it’s through clear language in your CV or a well-structured cover letter, we want to see how you can convey information effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity. Plus, it shows you’re proactive!
How to prepare for a job interview at Time Appointments
✨Know Your Numbers
As an Invoicing Clerk, attention to detail is key. Brush up on your numerical skills and be prepared to discuss how you ensure accuracy in your work. Think of examples where you've caught errors or improved processes.
✨Showcase Your Organisational Skills
This role requires excellent organisational abilities. Bring along a system or method you use to keep track of tasks and deadlines. Be ready to explain how you prioritise your workload in a fast-paced environment.
✨Communicate Clearly
Strong communication skills are essential. Practice explaining complex information simply and clearly. You might be asked how you handle invoice queries, so have a few scenarios in mind where you resolved issues effectively.
✨Demonstrate Proactivity
Employers love a proactive attitude! Prepare to share instances where you took ownership of a task or identified a problem before it escalated. Highlight your ability to chase purchase orders and ensure timely invoicing.