At a Glance
- Tasks: Support transport compliance and health & safety management with daily administrative tasks.
- Company: Join a dynamic team in a professional office environment in Quedgeley.
- Benefits: Competitive salary of £30,000 and in-house training provided.
- Other info: Opportunity for growth in a supportive and collaborative workplace.
- Why this job: Make a difference in transport compliance while developing your admin skills.
- Qualifications: GCSEs or NVQ in Office Administration; strong MS Excel and Word skills required.
Location: Quedgeley / Gloucester
Salary: £30,000
Role Overview
The Compliance Administrator will assist with the day-to-day administrative support and requirements of Transport and Health & Safety compliance management.
Reporting To: Senior Manager – Transport
Liaising With: H&S Senior Manager, Office Staff, Suppliers, Visitors, Site Crews
Qualifications & Experience
- GCSEs (or equivalent) / NVQ in Office Administration or Computer Skills
- Proven track record of working within a professional office environment
- Strong MS Excel and MS Word skills (ECDL or similar desirable)
- Excellent written and verbal communication skills
- In-house training will be provided on company administration processes
Key Responsibilities
- Provide administrative support to the Senior Manager in all aspects of day-to-day fleet maintenance
- Assist in maintaining the company’s Operator Licence and FORS Bronze accreditation
- Schedule MOTs, servicing, pre-maintenance inspections, tyres, tax, insurance, tachograph calibration, plating certificates, and repairs; book any additional required work
- Maintain, log, and review records of motor incidents, including liaising with insurers and arranging repairs; compile reports for internal use
- Monitor and update driver infringements, follow up with drivers to download digital tachograph cards, and arrange tachograph training with third-party providers
- Download vehicle tachograph units as required
- Maintain web-based vehicle management systems, update driver profiles, and issue relevant information to drivers
- Ensure all drivers have signed relevant company vehicle policies; issue driver handbooks and track outstanding documentation
- Carry out basic eyesight checks (every six months)
- Maintain accurate filing systems (electronically where possible)
- Publish weekly driver and vehicle reports on the company noticeboard
- Order and cancel fuel cards as required
- Record and review vehicle-related invoices
- Ensure all work complies with GEL health & safety, quality, and environmental policies and procedures
- Take responsibility for your own health and safety and that of others who may be affected by your work
Additional Information
This job description is intended as a guide to the duties you may be required to undertake. It does not form part of your contract of employment and may be amended to reflect changing business needs.
Please send your CVs for consideration.
Transport Office Administrator employer: Tilo Consulting
Join a dynamic team in Quedgeley, Gloucester, where we prioritise employee development and foster a collaborative work culture. As a Transport Office Administrator, you will benefit from comprehensive in-house training, competitive salary, and the opportunity to contribute to vital compliance management while enjoying a supportive environment that values your growth and well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Transport Office Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the transport and compliance sectors on LinkedIn. A friendly message can go a long way, and you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Show us that you’re not just another candidate; demonstrate your passion for transport and health & safety compliance. We love seeing candidates who align with our mission!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions related to office administration and compliance. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect directly with us.
We think you need these skills to ace Transport Office Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in office administration and compliance management. We want to see how your skills match the role, so don’t be shy about showcasing your MS Excel and Word prowess!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Transport Office Administrator role. We love seeing enthusiasm and a bit of personality, so let us know what excites you about this position.
Show Off Your Communication Skills:Since excellent written and verbal communication is key for this role, make sure your application is clear and concise. We appreciate well-structured documents that are easy to read, so keep it professional yet approachable!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to explore more about us while you’re at it!
How to prepare for a job interview at Tilo Consulting
✨Know Your Stuff
Make sure you understand the key responsibilities of a Transport Office Administrator. Familiarise yourself with fleet maintenance processes, compliance management, and the importance of health and safety regulations. This will show that you're not just interested in the role but also prepared to take it on.
✨Show Off Your Skills
Highlight your MS Excel and Word skills during the interview. Be ready to discuss how you've used these tools in previous roles, especially in an office environment. If you have any relevant certifications like ECDL, mention them to give yourself an edge.
✨Communicate Clearly
Since excellent written and verbal communication skills are crucial for this role, practice articulating your thoughts clearly. You might be asked to explain complex processes or report findings, so being concise and clear will demonstrate your capability.
✨Ask Smart Questions
Prepare some insightful questions about the company’s compliance processes or how they manage their fleet. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
