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For Companies At a Glance
- Tasks: Provide a warm reception and support admin tasks in a friendly team.
- Company: Join a professional firm with a supportive and collaborative environment.
- Benefits: Flexible part-time hours, great benefits, and a chance to grow your skills.
- Why this job: Be the welcoming face of our office while gaining valuable experience.
- Qualifications: Previous admin/reception experience and strong communication skills required.
- Other info: Perfect for motivated individuals who enjoy helping others in a dynamic setting.
The predicted salary is between 13 - 16 £ per hour.
We’re looking for a friendly, organised, and proactive team player to join our Administration & Facilities team on a part-time, job-share basis, working 18 hours per week, Monday to Wednesday.
You’ll ensure our offices deliver a warm, professional reception experience — providing lunchtime, holiday, and absence cover — while supporting day-to-day admin tasks from our Hartlepool office.
What you’ll do:
- Provide reception cover across offices — greeting clients, managing calls, and keeping reception areas welcoming.
- Support admin and facilities tasks such as handling post, ordering stationery, booking travel, preparing invoices, and organising meeting rooms.
- Assist with file management, energy monitoring, and supplier coordination.
- Maintain confidentiality and uphold excellent client care at all times.
What we’re looking for:
- Previous reception/admin experience (ideally in a legal or professional services setting).
- Confident with MS Office (Outlook, Word, Excel).
- Professional, approachable, and calm under pressure.
- Strong communication and organisation skills.
- NVQ in Business Administration/Customer Service (or relevant experience).
- Valid driving licence and access to a car (essential).
If you’re flexible, motivated, and enjoy helping people, we’d love to hear from you!
If you’d like to discuss this vacancy in confidence, please use the same e-mail address to get in touch.
Please refer to the top of our careers page for the excellent range of benefits we offer.
No agencies please.
Admin Assistant & Cover Receptionist (Job Share) employer: Tilly Bailey & Irvine
Contact Detail:
Tilly Bailey & Irvine Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant & Cover Receptionist (Job Share)
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Tilly Bailey & Irvine LLP. Understanding their values and culture will help you connect better during the conversation.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when discussing your previous admin and reception experience.
✨Tip Number 3
Show off your skills! Be ready to give examples of how you've handled busy reception areas or tricky admin tasks in the past. Highlight your MS Office skills and any relevant qualifications to really impress them.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Admin Assistant & Cover Receptionist (Job Share)
Some tips for your application 🫡
Show Your Personality: We want to see the real you! When writing your application, let your friendly and approachable nature shine through. Remember, we’re looking for someone who can create a warm reception experience, so don’t be afraid to show us your personality.
Tailor Your Experience: Make sure to highlight any previous reception or admin experience you have, especially if it’s in a legal or professional services setting. We love seeing how your skills match what we’re looking for, so be specific about your relevant experiences!
Be Clear and Concise: Keep your application clear and to the point. We appreciate strong communication skills, so make sure your writing is organised and easy to read. This will help us see your attention to detail right from the start!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you’ll find all the info you need about the benefits we offer there too!
How to prepare for a job interview at Tilly Bailey & Irvine
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like providing reception cover and supporting admin tasks. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Show Off Your People Skills
As an Admin Assistant & Cover Receptionist, being friendly and approachable is crucial. Prepare examples of how you've successfully interacted with clients or colleagues in previous roles. This will demonstrate your ability to create a welcoming environment, which is essential for this position.
✨Be Ready for Practical Questions
Expect questions that assess your organisational skills and ability to handle pressure. Think of scenarios where you managed multiple tasks or dealt with challenging situations. Highlight your experience with MS Office and any relevant admin tasks to showcase your competence.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics or how success is measured in the role. This shows your genuine interest in the position and helps you determine if it’s the right fit for you.
