At a Glance
- Tasks: Manage project documentation and ensure accurate information flow across teams.
- Company: Join Tilbury Douglas, a leading UK construction and engineering firm.
- Benefits: Competitive salary, flexible working, private medical insurance, and generous leave options.
- Other info: Inclusive culture with opportunities for professional growth and innovation.
- Why this job: Be a key player in vital projects while developing your skills in a supportive environment.
- Qualifications: Experience in document control and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are looking to appoint a detail-oriented and highly organised Document Controller to join our team. This is a key role responsible for managing and controlling project documentation, ensuring information is accurately maintained, distributed, and stored in line with company procedures and project requirements.
Working closely with project teams, consultants, subcontractors, and stakeholders, you will support the efficient flow of information across projects, maintain document control systems, and provide expertise in the use of Common Data Environment (CDE) platforms. You will play an important role in ensuring project teams have access to accurate, up-to-date documentation while promoting best practice in information management.
Key Duties- Manage and control project document flow, ensuring all project documentation is accurate, current, and distributed to relevant stakeholders.
- Provide guidance, training, and support to project teams and subcontractors on document control procedures and Common Data Environment (CDE) systems.
- Maintain document control systems, business archives, and information management processes, ensuring records are securely stored and easily accessible.
- Support project and design teams by monitoring documentation, resolving document control issues, and providing regular reporting when required.
- Ensure confidentiality of sensitive information while delivering administrative support and identifying opportunities for process improvement.
You will be a proactive and organised professional with strong administration skills and experience managing project documentation within a construction or project-based environment.
You will bring:
- Previous experience in a Document Controller role, with knowledge of document management processes and procedures.
- Experience using Common Data Environment (CDE) platforms and document control systems such as ASITE, BIW, 4Projects, or similar.
- Strong administration, organisational, and Microsoft Office skills, with excellent attention to detail.
- Basic understanding of BIM and the ability to work collaboratively with project teams and stakeholders.
- GCSEs/A Levels (or equivalent), NVQ in IT/Administration or a related discipline, or equivalent relevant experience.
- Competitive salary and car allowance.
- 26 days annual leave, with the option to buy or sell up to 3 days.
- Additional long service leave at 3, 7, and 10 years.
- Private medical insurance (with option to extend to family).
- Life assurance and pension matched up to 8%.
- Enhanced family leave policies.
- 2 volunteering days per year.
- Flexible and agile working (role dependent).
- Employee Assistance Programme and “Perks at Work” discount platform.
- Flexible benefits including critical illness cover, dental insurance, travel insurance, cycle to work scheme, and retail vouchers.
Tilbury Douglas is a leading UK building, infrastructure, engineering and fit-out company delivering vital projects across sectors including health, education, highways, justice, defence, aviation, water, and environment. Our people are at the heart of our success. We are committed to creating an inclusive culture that encourages innovation, values individual differences, and supports professional development. We are proud to have retained our Investors in Diversity Silver Award.
We look forward to receiving your application.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Southampton
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Tilbury Douglas, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at Tilbury Douglas.
We think you need these skills to ace Document Controller in Southampton
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Tilbury Douglas
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
