At a Glance
- Tasks: Manage project document flow and ensure all documentation is up to date.
- Company: Join Tilbury Douglas, a leading UK company in building and infrastructure.
- Benefits: Enjoy 26 days annual leave, private medical insurance, and flexible working options.
- Other info: This role requires BPSS clearance and does not offer sponsorship.
- Why this job: Be part of a culture that values innovation and inclusivity while making a real impact.
- Qualifications: GCSEs/S grades and A levels required; experience with document control systems preferred.
The predicted salary is between 28800 - 43200 £ per year.
Document Controller
Location: Exeter
We are looking to appoint a detail-oriented and highly organised Document Controller to join our team. This is a key role responsible for managing and controlling project documentation, ensuring information is accurately maintained, distributed, and stored in line with company procedures and project requirements.
Working closely with project teams, consultants, subcontractors, and stakeholders, you will support the efficient flow of information across projects, maintain document control systems, and provide expertise in the use of Common Data Environment (CDE) platforms. You will play an important role in ensuring project teams have access to accurate, up-to-date documentation while promoting best practice in information management.
Key Duties
- Manage and control project document flow, ensuring all project documentation is accurate, current, and distributed to relevant stakeholders
- Provide guidance, training, and support to project teams and subcontractors on document control procedures and Common Data Environment (CDE) systems
- Maintain document control systems, business archives, and information management processes, ensuring records are securely stored and easily accessible
- Support project and design teams by monitoring documentation, resolving document control issues, and providing regular reporting when requiredEnsure confidentiality of sensitive information while delivering administrative support and identifying opportunities for process improvement
About You
You will be a proactive and organised professional with strong administration skills and experience managing project documentation within a construction or project-based environment.
You will bring:
- Previous experience in a Document Controller role, with knowledge of document management processes and procedures
- Experience using Common Data Environment (CDE) platforms and document control systems such as ASITE, BIW, 4Projects, or similar
- Strong administration, organisational, and Microsoft Office skills, with excellent attention to detail
- Basic understanding of BIM and the ability to work collaboratively with project teams and stakeholders
- GCSEs/A Levels (or equivalent), NVQ in IT/Administration or a related discipline, or equivalent relevant experience
What We Can Offer You
- Competitive salary and car allowance26 days annual leave, with the option to buy or sell up to 3 days
- Additional long service leave at 3, 7, and 10 years
- Private medical insurance (with option to extend to family)
- Life assurance and pension matched up to 8%
- Enhanced family leave policies
- 2 volunteering days per year
- Flexible and agile working (role dependent)
- Employee Assistance Programme and “Perks at Work” discount platform
- Flexible benefits including critical illness cover, dental insurance, travel insurance, cycle to work scheme, and retail vouchers
Who We Are
Tilbury Douglas is a leading UK building, infrastructure, engineering and fit-out company delivering vital projects across sectors including health, education, highways, justice, defence, aviation, water, and environment.
Our people are at the heart of our success. We are committed to creating an inclusive culture that encourages innovation, values individual differences, and supports professional development. We are proud to have retained our Investors in Diversity Silver Award.
Document Controller in Exeter employer: Tilbury Douglas
At Tilbury Douglas, we pride ourselves on being an excellent employer, offering a supportive and inclusive work culture that fosters professional growth and development. As a Document Controller, you will benefit from competitive salaries, generous annual leave, and flexible working options, all while contributing to impactful projects across various sectors. Our commitment to employee well-being is reflected in our comprehensive benefits package, including private medical insurance and opportunities for volunteering, making us a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Exeter
✨Tip Number 1
Familiarise yourself with common data environment (CDE) platforms like ASITE, BIW, or 4projects. Understanding these systems will not only help you in the role but also demonstrate your proactive approach to potential employers.
✨Tip Number 2
Network with professionals in the document control field. Attend industry events or join relevant online forums to connect with others who can provide insights and possibly refer you to opportunities at companies like us.
✨Tip Number 3
Showcase your organisational skills by creating a mock document control system. This could be a great talking point during interviews, illustrating your understanding of the role and your ability to manage documentation effectively.
✨Tip Number 4
Stay updated on best practices in document management and information systems. This knowledge will not only enhance your expertise but also position you as a valuable asset to our team when you apply.
We think you need these skills to ace Document Controller in Exeter
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in document control and administration. Emphasise your proficiency with Common Data Environment platforms and any previous roles that required meticulous attention to detail.
Craft a Strong Cover Letter:In your cover letter, express your enthusiasm for the Document Controller role at Tilbury Douglas. Mention specific skills that align with the job description, such as your ability to manage document flow and maintain confidentiality.
Showcase Relevant Skills:Highlight your experience with Microsoft Office and any document management systems you have used. If you have knowledge of BIM or other relevant software, be sure to include that as well.
Proofread Your Application:Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for a Document Controller.
How to prepare for a job interview at Tilbury Douglas
✨Know Your Document Control Processes
Make sure you understand the document control procedures and common data environment (CDE) systems. Be prepared to discuss your previous experience with these processes and how you've implemented them in past roles.
✨Demonstrate Attention to Detail
As a Document Controller, attention to detail is crucial. During the interview, highlight examples where your meticulous nature has positively impacted project outcomes or documentation accuracy.
✨Showcase Your Technical Skills
Be ready to talk about your proficiency in Microsoft Office and any document control software you've used, such as ASITE or BIW. Providing specific examples of how you've utilised these tools will demonstrate your capability.
✨Emphasise Collaboration and Communication
This role requires liaising with various teams. Share experiences where you've successfully communicated complex information or trained others on document control procedures, showcasing your ability to work collaboratively.
