Salary:£30k to £40k depending on experience
Job type:Full-time Mon- Fri - office-based.
Job Summary
We are seeking an Event Manager to join our dynamic and fast-paced team in North Hampshire. In this role, you will take on in supporting the delivery of high-profile event projects, working closely with the Managing Director and fellow event managers. You will coordinate a variety of UK-based and international events, ensuring the smooth execution of all event logistics and client interactions. This is a full-time position office-based work with some evening and weekend event responsibilities.
Responsibilities and Duties
- Event Management: Collaborate with other senior event managers to plan, manage, and execute events in the UK and abroad, from concept through to delivery.
- Budget Management: Prepare and support the management of detailed event budgets to ensure projects are delivered within financial parameters.
- Client Relations: Maintain a professional and calm demeanour when liaising with clients, ensuring excellent service delivery, from initial meetings to event execution.
- Supplier Management: Negotiate and coordinate with event suppliers to secure the best contracts, ensuring all event requirements are met.
- Proposal & Presentation Development: Support research, create, and deliver compelling, creative proposals and presentations using PowerPoint, tailored to client needs.
- Compliance & Documentation: Ensure all events meet health & safety standards, and manage the necessary regulatory documentation, including first aid and risk assessments.
- Social media & Marketing support: Manage event-related content on various social media platforms, assisting with the development of sales materials and campaigns.
- Project Management: Use platforms such as 'MONDAY' to update and manage event workflows and databases, ensuring smooth communication and project tracking.
- Team Collaboration & Development: Participate in weekly team meetings, contributing to agenda creation and project allocation.
- Event Representation & Networking: Represent the company at industry forums, networking events, and MICE (Meetings, Incentives, Conferences, and Exhibitions) events to build and maintain key relationships.
- Confidentiality & Discretion: Work under strict non-disclosure agreements (NDAs) for private and corporate clients, always maintaining confidentiality and professionalism
Essential Qualifications & Experience:
- Minimum of 2 years' experience in event management, ideally within an agency, corporate office, hotel/venue events office, or similar environment.
- Proven ability to manage large-scale events, both domestic and international, with experience in VIP and ultra-high-net-worth client management.
- Strong project management skills with a demonstrated ability to handle multiple tasks and deadlines in a fast-paced environment.
- Experience with delegate registration platforms and event apps, as well as familiarity with social media management and delivery.
- Strong written and verbal communication skills, with a polished telephone manner and the ability to liaise with stakeholders at all levels.
- Prefer solid understanding of event industry standards, including health & safety regulations and contractual negotiations.
- Experience in designing creative marketing materials, such as sales mailers, proposals, and campaign assets.
- Willingness to travel both within the UK and internationally as required.
Additional Requirements:
- Must possess a valid UK driving licence and own a car for event-related travel.
- Current passport required for overseas travel.
- Ability to work in a busy, open-plan office environment while remaining focused on delivering high-quality results.
