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- Tasks: Support the UK Company Secretarial team with administrative and technical tasks.
- Company: Join Nuveen, a global investment leader with a collaborative culture.
- Benefits: Gain valuable experience in a dynamic environment with growth opportunities.
- Other info: Work in a supportive team focused on innovation and personal development.
- Why this job: Make an impact while learning about corporate governance and financial services.
- Qualifications: Part-qualified CGI or law graduate; prior experience preferred but not essential.
The predicted salary is between 30000 - 40000 £ per year.
The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.
Key responsibilities:
- Board and Committee administration support including: meeting coordination, drafting agendas, maintaining meeting records and schedules, liaison across multi-jurisdictional teams in Europe and APAC, updating action logs, and collation and dissemination of Board and Committee papers using Digital Board Books software.
- Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.
- Maintaining Conflict of Interest logs.
- Maintaining electronic corporate records.
- Assisting with Legal Entity Reporting requirements.
- Ensuring annual confirmation statements, annual report and accounts and other statutory filings are undertaken within appropriate filing deadlines.
- Arranging document notarisation and apostilles with external agencies.
- Collation and provision of KYC documents as required in a timely manner.
- Maintenance of Company Secretarial information, guidance notes, structure charts and other documentation and templates on the Company Secretarial Portal including the drafting of policies and procedures when requested.
- Monitoring/managing the Company Secretarial Inbox.
- Coordinating and assisting with projects as directed on behalf of the Company Secretarial team including research, developing recommendations, planning and task tracking.
- Providing support to the legal team from time-to-time on legal administrative tasks and/or projects.
- Ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
Qualifications, Experience and Skills Required:
- Either CGI part-qualified or law graduate.
- Prior experience as a Company Secretarial Assistant or similar within the financial services sector preferable.
- Knowledge of the fund management industry beneficial but not a requirement.
- A commitment to ongoing personal development, training and assuming greater responsibility over time.
- A positive, proactive approach and strong team ethic.
- Accuracy and attention to detail.
- Strong written communication skills.
- Good organisational skills.
- Discretion when handling confidential information.
Company Secretarial Assistant - 6 month contract - Based in London employer: TIAA
Contact Detail:
TIAA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretarial Assistant - 6 month contract - Based in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in company secretarial roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you answer questions confidently and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on articulating your experience and skills related to company secretarial tasks, as this will set you apart from other candidates.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our team and ready to contribute to our mission.
We think you need these skills to ace Company Secretarial Assistant - 6 month contract - Based in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience and skills for the Company Secretarial Assistant role. We want to see how your background aligns with the responsibilities listed in the job description.
Show Off Your Communication Skills: Since strong written communication is key for this role, ensure your application is clear, concise, and free of errors. We love a well-structured application that reflects your attention to detail!
Highlight Your Organisational Skills: Given the nature of the role, it’s important to showcase your organisational abilities. Share examples of how you've successfully managed multiple tasks or projects in the past, as this will resonate with us.
Apply Through Our Website: We encourage you to submit your application through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at TIAA
✨Know Your Stuff
Make sure you understand the key responsibilities of the Company Secretarial Assistant role. Familiarise yourself with board administration, meeting coordination, and the use of Digital Board Books software. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Attention to Detail
Since accuracy is crucial in this role, prepare examples from your past experiences where your attention to detail made a difference. Whether it’s maintaining records or drafting resolutions, be ready to discuss how you ensure precision in your work.
✨Demonstrate Team Spirit
This role requires collaboration across multi-jurisdictional teams. Be prepared to share instances where you've worked effectively in a team setting. Highlight your proactive approach and how you contribute to a positive team environment.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company culture, ongoing projects, or the team you'll be working with. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.