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- Tasks: Support the UK Company Secretarial team with admin and technical tasks.
- Company: Join TIAA, a leader in financial services, committed to diversity and inclusion.
- Benefits: Enjoy a collaborative work environment with opportunities for personal development.
- Why this job: Gain valuable experience in corporate governance while working with international teams.
- Qualifications: Ideal for CGI part-qualified or law graduates; prior experience is a plus.
- Other info: Flexible support available for applicants needing assistance during the application process.
The predicted salary is between 36000 - 60000 £ per year.
The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.
Key responsibilities:
- Board and Committee administration support including meeting coordination, drafting agendas, maintaining meeting records and schedules, liaison across multi-jurisdictional teams in Europe and APAC, updating action logs, and collation and dissemination of Board and Committee papers using Digital Board Books software.
- Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.
- Maintaining Conflict of Interest logs.
- Maintaining electronic corporate records.
- Assisting with Legal Entity Reporting requirements.
- Ensuring annual confirmation statements, annual report and accounts, and other statutory filings are undertaken within appropriate deadlines.
- Arranging document notarisation and apostilles with external agencies.
- Collation and provision of KYC documents as required in a timely manner.
- Maintaining Company Secretarial information, guidance notes, structure charts, and other documentation and templates on the Company Secretarial Portal, including drafting policies and procedures when requested.
- Monitoring and managing the Company Secretarial Inbox.
- Coordinating and assisting with projects on behalf of the Company Secretarial team, including research, recommendations, planning, and task tracking.
- Providing support to the legal team on legal administrative tasks and projects as needed.
- Ensuring adherence to good corporate governance principles concerning all Company Secretarial matters.
Qualifications, Experience, and Skills Required:
- Either CGI part-qualified or law graduate.
- Prior experience as a Company Secretarial Assistant or similar within the financial services sector is preferable.
- Knowledge of the fund management industry is beneficial but not required.
- A commitment to ongoing personal development, training, and responsibility growth.
- A positive, proactive approach and strong team ethic.
- Accuracy and attention to detail.
- Good organizational skills.
- Discretion when handling confidential information.
This role requires no regulatory designation. Nuveen is committed to equal opportunity employment and fostering a diverse and inclusive workplace. Support is available for those needing assistance with the online application process, including individuals with disabilities. Please contact us if assistance is needed.
Contact Detail:
TIAA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal - Company Secretarial Assistant - Based in London
✨Tip Number 1
Familiarise yourself with the Digital Board Books software mentioned in the job description. Understanding how to use this tool will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with professionals in the company secretarial field, especially those who have experience in the financial services sector. Engaging with them on platforms like LinkedIn can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Stay updated on corporate governance principles and legal entity reporting requirements. Showing that you are knowledgeable about these areas during interviews can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your organisational skills and attention to detail in practical scenarios. Think of examples from your past experiences where you successfully managed multiple tasks or maintained confidentiality, as these are crucial for the role.
We think you need these skills to ace Legal - Company Secretarial Assistant - Based in London
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the key responsibilities and qualifications required for the Company Secretarial Assistant position. Tailor your application to highlight relevant experiences that align with these requirements.
Highlight Relevant Experience: If you have prior experience in a similar role, make sure to detail this in your CV and cover letter. Emphasise any specific tasks you've handled that relate to board administration, legal documentation, or corporate governance.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your enthusiasm for the role and the company. Mention your commitment to ongoing personal development and how your proactive approach can benefit the team.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is crucial for this role, so ensure your application reflects that quality.
How to prepare for a job interview at TIAA
✨Know Your Company Secretarial Basics
Brush up on your knowledge of company secretarial duties, especially those related to board administration and corporate governance. Being able to discuss these topics confidently will show your understanding of the role and its importance.
✨Demonstrate Attention to Detail
Since this role requires accuracy in maintaining records and documents, be prepared to provide examples from your past experiences where your attention to detail made a difference. This could be in drafting resolutions or managing meeting records.
✨Showcase Your Organisational Skills
The ability to manage multiple tasks and deadlines is crucial. Prepare to discuss how you prioritise tasks and keep organised, especially when coordinating meetings or handling various documentation.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing confidential information or liaising with multi-jurisdictional teams. Think through potential scenarios and how you would approach them effectively.
