At a Glance
- Tasks: Support the UK Company Secretarial team with administrative and technical tasks.
- Company: Join a leading financial services firm in London.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Dynamic role with opportunities for personal development and teamwork.
- Why this job: Perfect opportunity to kickstart your career in corporate governance.
- Qualifications: CGI part-qualified or law graduate preferred; strong communication and organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.
Key responsibilities
- Board and Committee administration support including: meeting coordination, drafting agendas, maintaining meeting records and schedules, liaison across multi-jurisdictional teams in Europe and APAC, updating action logs, and collation and dissemination of Board and Committee papers using Digital Board Books software.
- Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.
- Maintaining Conflict of Interest logs.
- Maintaining electronic corporate records.
- Assisting with Legal Entity Reporting requirements.
- Ensuring annual confirmation statements, annual report and accounts and other statutory filings are undertaken within appropriate filing deadlines.
- Arranging document notarisation and apostilles with external agencies.
- Collation and provision of KYC documents as required in a timely manner.
- Maintenance of Company Secretarial information, guidance notes, structure charts and other documentation and templates on the Company Secretarial Portal including the drafting of policies and procedures when requested.
- Monitoring/managing the Company Secretarial Inbox.
- Coordinating and assisting with projects as directed on behalf of the Company Secretarial team including research, developing recommendations, planning and task tracking.
- Providing support to the legal team from time-to-time on legal administrative tasks and/or projects.
- Ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
Qualifications, Experience and Skills Required
- Either CGI part-qualified or law graduate.
- Prior experience as a Company Secretarial Assistant or similar within the financial services sector preferable.
- Knowledge of the fund management industry beneficial but not a requirement.
- A commitment to ongoing personal development, training and assuming greater responsibility over time.
- A positive, proactive approach and strong team ethic.
- Accuracy and attention to detail.
- Strong written communication skills.
- Good organisational skills.
- Discretion when handling confidential information.
Company Secretarial Assistant - 6 month contract - Based in London employer: TIAA
As a Company Secretarial Assistant in London, you will thrive in a dynamic and supportive work environment that values collaboration and professional growth. Our commitment to employee development is reflected in our ongoing training opportunities and a culture that encourages taking on greater responsibilities. With a focus on good corporate governance and a diverse team spanning multiple jurisdictions, you will play a vital role in ensuring the smooth operation of our Company Secretarial functions while enjoying the unique advantages of working in one of the world's leading financial hubs.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant - 6 month contract - Based in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the company secretarial field and let them know you're on the lookout for opportunities. A friendly chat can sometimes lead to job openings that aren't even advertised.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of corporate governance and the specific responsibilities of a Company Secretarial Assistant. We recommend practising common interview questions and having examples ready that showcase your skills and experience.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website for the best chance at landing the role! We make it easy for you to showcase your skills and experience directly to the hiring team. Plus, it’s a great way to stay updated on new opportunities!
We think you need these skills to ace Company Secretarial Assistant - 6 month contract - Based in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Company Secretarial Assistant role. Highlight any relevant experience, especially in administrative support and corporate governance. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit. Don’t forget to mention your commitment to ongoing personal development – we love that!
Showcase Your Attention to Detail:In this role, accuracy is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so let that shine through in your written application!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at TIAA
✨Know Your Stuff
Make sure you understand the key responsibilities of the Company Secretarial Assistant role. Familiarise yourself with board administration, meeting coordination, and the use of Digital Board Books software. This will show that you're not just interested in the job, but that you’re ready to hit the ground running.
✨Showcase Your Skills
Prepare examples from your past experiences that highlight your organisational skills, attention to detail, and ability to handle confidential information. Think about specific situations where you’ve successfully managed multiple tasks or supported a team, as this will resonate well with the interviewers.
✨Ask Smart Questions
Come prepared with questions that demonstrate your interest in the company and the role. Ask about the team dynamics, ongoing projects, or how they ensure adherence to corporate governance principles. This shows you’re engaged and thinking about how you can contribute.
✨Be Proactive and Positive
Exude a positive attitude throughout the interview. Highlight your commitment to personal development and your proactive approach to taking on responsibilities. Companies love candidates who are eager to learn and grow within their roles!
