At a Glance
- Tasks: Manage office operations, handle calls, and ensure a tidy environment.
- Company: Join a dynamic team focused on efficient centre management.
- Benefits: Competitive salary, professional development, and a supportive work culture.
- Other info: Great opportunity for growth in a collaborative environment.
- Why this job: Be the backbone of our operations and make a real difference every day.
- Qualifications: Diploma holder with strong MS Office skills and multitasking abilities.
The predicted salary is between 25000 - 35000 £ per year.
Operational Duties and Office Admin
- Answering phone calls and attending to walk-ins
- Managing general email, mailbox, registered mails, room booking and replenishing forms
- Ensuring cleanliness and tidiness of the whole centre
- Ensuring working conditions for equipment
- Stock Replenishment (stationeries, toiletries, pantry items, cleaning supplies, first aid box, toner etc.)
- Meeting and event logistics preparation
- Onboarding and offboarding of staff
- Managing door access, CCTV and phone system
- Updating and collating forms and reports for Centre Head
Programmes
- Quotation and budget request for all programmes
- Procurement (Office Purchases)
- Getting quotation and putting up for budget request
- Upon PR approval, submitting order
- Preparing and comparing Budget vs Actual expenses
Donation-in-Kind (DIK)
- Checking and recording of all donated items received on the receipt book and inventory management
- Submission to Accounts for checking and verification
Other Duties
- Any other duties as assigned by Management
- Assisting Secretariat for FS Heads meeting
- KST2 attendance for workshops
- FS Culture expenses
- Submission of monthly claims by Staff and Locum
- Admin matters related to Locums
Qualifications
- Minimum Diploma Holder
- Proficient in MS Office
- Relevant experience in Office Admin
- Good in multi-tasking and documentation
- Able to handle confidential information with discretion
- Takes accountability and possesses good mindset, attitude, and interpersonal skills
- Able to work independently and is also a team player
Center Operations & Admin Specialist in Penarth employer: THYE HUA KWAN MORAL CHARITIES LIMITED
As a Center Operations & Admin Specialist, you will thrive in a dynamic and supportive work environment that prioritises employee well-being and professional growth. Our company fosters a culture of collaboration and innovation, offering comprehensive training programmes and opportunities for advancement, all while being located in a vibrant community that values work-life balance. Join us to be part of a team that is dedicated to making a meaningful impact through exceptional service and operational excellence.
Contact Details:
THYE HUA KWAN MORAL CHARITIES LIMITED Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Center Operations & Admin Specialist in Penarth
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a role like the Center Operations & Admin Specialist. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their operational duties and how you can contribute to keeping things running smoothly. Tailor your responses to show how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family, focusing on common questions related to office admin and operational tasks. This will help you feel more confident and articulate during the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Center Operations & Admin Specialist in Penarth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in office admin and operational duties. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your multi-tasking abilities!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Center Operations & Admin Specialist role. We love seeing enthusiasm and a bit of personality, so let us know what excites you about this position.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforwardness, especially when it comes to your experience with managing emails, phone systems, and logistics preparation.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at THYE HUA KWAN MORAL CHARITIES LIMITED
✨Know Your Operational Duties
Familiarise yourself with the specific operational duties mentioned in the job description. Be ready to discuss how your previous experiences align with tasks like managing emails, room bookings, and ensuring cleanliness. This shows you understand the role and are prepared to hit the ground running.
✨Showcase Your Multi-Tasking Skills
Since this role requires juggling various responsibilities, prepare examples that demonstrate your ability to multi-task effectively. Think of situations where you successfully managed multiple projects or tasks simultaneously, and be ready to share these during the interview.
✨Highlight Your Proficiency in MS Office
As proficiency in MS Office is crucial for this position, brush up on your skills and be prepared to discuss how you've used these tools in past roles. If possible, mention specific software features that helped you streamline processes or improve efficiency.
✨Emphasise Teamwork and Independence
This role requires both teamwork and the ability to work independently. Prepare to discuss instances where you collaborated with others as well as times when you took initiative on your own. This balance will show that you're adaptable and can thrive in different working environments.
