At a Glance
- Tasks: Manage office operations, handle calls, and ensure a tidy workspace.
- Company: Join a dynamic team focused on efficient administration.
- Benefits: Competitive salary, professional growth, and a supportive work environment.
- Other info: Great opportunity for career advancement in a collaborative setting.
- Why this job: Be the backbone of our operations and make a real difference.
- Qualifications: Diploma holder with MS Office skills and strong multitasking abilities.
The predicted salary is between 25000 - 30000 £ per year.
Operational Duties and Office Admin
- Answering phone calls and attending to walk-ins
- Managing general email, mailbox, registered mails, room booking and replenishing forms
- Ensuring cleanliness and tidiness of the whole centre
- Ensuring working conditions for equipment
- Stock Replenishment (stationeries, toiletries, pantry items, cleaning supplies, first aid box, toner etc.)
- Meeting and event logistics preparation
- Onboarding and offboarding of staff
- Managing door access, CCTV and phone system
- Training
- Updating and collating forms and reports for Centre Head
- Quotation and budget request for all programmes
- Procurement (Office Purchases)
- Getting quotation and putting up for budget request
- Upon PR approval, submitting order
- Preparing and comparing Budget vs Actual expenses
- Donation-in-Kind (DIK)
- Checking and recording of all donated items received on the receipt book and inventory management
- Submission to Accounts for checking and verification
- Any other duties as assigned by Management
- Assisting Secretariat for FS Heads meeting
- KST2 attendance for workshops
- FS Culture expenses
- Submission of monthly claims by Staff and Locum
- Admin matters related to Locums
Qualifications
- Minimum Diploma Holder
- Proficient in MS Office
- Relevant experience in Office Admin
- Good in multi-tasking and documentation
- Able to handle confidential information with discretion
- Takes accountability and possesses good mindset, attitude, and interpersonal skills
- Able to work independently and is also a team player
Admin Executive in Penarth employer: THYE HUA KWAN MORAL CHARITIES LIMITED
As an Admin Executive at our centre, you will thrive in a supportive and dynamic work environment that values teamwork and individual contributions. We offer comprehensive training and development opportunities to help you grow your skills while ensuring a clean and efficient workplace. Located in a vibrant area, our company promotes a culture of accountability and respect, making it an excellent employer for those seeking meaningful and rewarding employment.
Contact Details:
THYE HUA KWAN MORAL CHARITIES LIMITED Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Admin Executive in Penarth
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Admin Executive role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to office admin tasks. Think about how you would handle situations like managing multiple priorities or ensuring cleanliness in the workplace. Confidence is key!
✨Tip Number 3
Showcase your skills! Bring along examples of your previous work, like reports or budgets you've managed. This will help demonstrate your proficiency in MS Office and your ability to handle documentation effectively.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for the Admin Executive position. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Admin Executive in Penarth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in office admin and operational duties. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your multi-tasking abilities!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Admin Executive role. We love seeing enthusiasm and a good attitude, so let your personality come through.
Be Clear and Concise:When filling out your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point about your qualifications and experiences that relate to the job.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at THYE HUA KWAN MORAL CHARITIES LIMITED
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Admin Executive role. Familiarise yourself with the operational duties listed in the job description, like managing emails and handling office supplies. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Multi-Tasking Skills
Since the job requires good multi-tasking abilities, prepare examples from your past experiences where you've successfully juggled multiple tasks. Whether it’s managing logistics for an event or handling various admin duties simultaneously, having specific stories ready will demonstrate your capability.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess how you would handle specific situations, like dealing with a difficult phone call or managing inventory discrepancies. Think through potential scenarios beforehand and outline your thought process to show your problem-solving skills.
✨Emphasise Discretion and Accountability
The role involves handling confidential information, so be prepared to discuss how you maintain discretion in your work. Share examples of times when you’ve taken accountability for your tasks, as this will highlight your reliability and professionalism.
