At a Glance
- Tasks: Manage office operations, handle calls, and ensure a tidy workspace.
- Company: Join a dynamic team focused on efficient administration.
- Benefits: Competitive salary, professional growth, and a supportive work environment.
- Other info: Great opportunity for multitaskers who thrive in a team setting.
- Why this job: Be the backbone of our operations and make a real difference.
- Qualifications: Diploma holder with MS Office skills and office admin experience.
The predicted salary is between 22050 - 26950 £ per year.
- Operational Duties and Office Admin
- Answering phone calls and attend to walk-in
- Managing general email, mailbox, registered mails, room booking and replenish forms
- Ensure cleanliness and tidiness of whole centre
- Ensure working conditions for equipment
- Stock Replenishment (stationaries, toiletries, pantry items, cleaning supplies, first aid box, toner etc)
- Meeting and event logistics preparation
- Onboarding and offboarding of staff
- Managing door access, CCTV and phone system
- Training
- Updating, collating of forms and reports for Centre Head
- Programmes
- Quotation and budget request for all programmes
- Procurement (Office Purchases)
- Get quotation and put up for budget request
- Upon PR approval, to submit order
- Preparing and Comparing of Budget vs Actual expenses
- Donation-in-Kind (DIK)
- Checking and recording of all donated items received on the receipt book and inventory management
- Submission to Accounts for checking and verification
- Other Duties
- Any other duties as assigned by Management
- Assisting Secretariat for FS Heads meeting
- KST2 attendance for workshops
- FS Culture expenses
- Submission of monthly claims by Staff and Locum
- Admin matters related to Locums
Qualifications
- Minimum Diploma Holder
- Proficient in MS Office
- Relevant experience in Office Admin
- Good in multi-tasking and documentation
- Able to handle confidential information with discretion
- Takes accountability and possess good mindset, attitude, and interpersonal skills
- Able to work independently and is also a team player
- #J-18808-Ljbffr
Admin Executive employer: THYE HUA KWAN MORAL CHARITIES LIMITED
THYE HUA KWAN MORAL CHARITIES LIMITED is an exceptional employer that prioritises employee well-being and professional growth within a supportive work culture. Located in Penarth, our centre offers a collaborative environment where you can thrive while making a meaningful impact in the community. We provide comprehensive training opportunities and encourage a healthy work-life balance, making it a rewarding place to develop your career.
Contact Details:
THYE HUA KWAN MORAL CHARITIES LIMITED Recruitment Team
We think you need these skills to ace Admin Executive
Operational Management
Phone Communication
Email Management
Room Booking Coordination
Inventory Management
Logistics Preparation
Staff Onboarding and Offboarding
