Sales & Export Control Administrator in Blaenavon

Thrive Oldham are recruiting a Sales & Export Control Administrator for our well established client in the Torfaen South Wales Area.

Purpose of the role: To manage sales order entry and ensure company adherence with international trade compliance laws and regulations, including UK, EU and US (EAR/ITAR).

Key Tasks and Accountabilities:

• Managing the trade compliance and export licences for transportation of goods.
• Ensuring process and standards are upheld.
• Reviews and recommends improvements to procedures to ensure export licences are in place efficiently to improve on-time delivery.
• Responsibility for identifying where End User Undertakings are required for goods or supplies and assisting suppliers and customers to ensure that they are supported with these, when required.
• Management of the product classification process.
• Manage the end-to-end export licence application.
• The development and management of a comprehensive export/import framework to ensure compliance with UK, US and EU regulations.
• Oversee the operational processes for assuring trade compliance review and approval relating to export licensing, technical data, foreign travel, foreign visits, re-exports, retransfers, and export and import shipments under UK, EU and US laws.
• Develop continued hands-on knowledge of UK export.
• Responsible for matters relating to the export jurisdiction/classification and customs import classification and obtaining export/import permits/authorisations in accordance with the UK.
• Develop and conduct training with new and existing staff, on internal controls to comply with export/import obligations.
• Implement action for resolution of export/import compliance problems, questions, or issues.
• Working with Border Control / Customs to resolve any shipment stoppages.
• Assist with HMRC and Export Control Joint Unit (ECJU).
• Ensure configuration and control of the licenced export registry and Export Parts Matrix is maintained.
• Maintain trade compliance records in accordance with regulatory requirements.
• Establish and maintain relations with appropriate government regulatory bodies.
• Work together closely with the supply chain team to ensure that the appropriate export requirements are managed and in place to ensure regulatory compliance.
• Communicating and corresponding, as the main point of contact, with the ECJU and completing annual returns.
• Provide advice to Management regarding changes and updates to Export Control Regulations and detail the business impacts.
• Input all customer orders into EFACS and the Salesforce.
• Maintain Salesforce Order Acceptance folder on the Company Server with data that cannot be logged on Salesforce due to export control restrictions.
• Provide customer acknowledgements for all customer POs once contract review is complete.
• Maintain and update system pricing in line with the latest contractual agreements.
• Ensure all POs received have the correct prices and terms per contractual agreements.

Key Performance Indicators:

• Maintaining standards and records required by HMRC and ECJU.
• Achieving smooth flow of shipments by ensuring all necessary licences and permits are in place.
• Monitor Salesforce short and long form turnaround times in line with our BP policy and set targets.

The Applicant Essential:

• Knowledge of SPIRE and the new LITE licensing system.
• An eye for detail, able to spot minor wording issues in technical documents.
• IT literacy.

Desirable:

• Industry experience desirable but not essential.
• Trade Compliance certificates from either ECJU or IOE&IT.

Personal Qualities:

• Team player, but able to work on their own.
• Able to work under pressure and deliver results to a defined standard.
• Positive outlook and determined, can-do attitude.
• Flexible and adaptable.
• Organised, methodical and logical.
• Attention to detail.
• Continuous Improvement mindset.
• Good communication skills at all levels.
• Displays the values of Integrity, Quality, Collaboration of the business.

Salary: Competitive

Hours: 08:00-16:30 Mon-Thu, 08:00-13:00 Fri

Thrive are acting as an Employment Agency in relation to this vacancy.

If you have not heard from a consultant within 7 days, please assume you have been unsuccessful on this occasion.