At a Glance
- Tasks: Provide executive support to leaders, manage calendars, and coordinate meetings.
- Company: Join a dynamic telecommunications company with a focus on teamwork and innovation.
- Benefits: Enjoy a competitive salary, hybrid work options, and opportunities for professional growth.
- Other info: Inclusive hiring process with support for diverse candidates and excellent career advancement opportunities.
- Why this job: Be a key player in a fast-paced environment, making a real impact on leadership success.
- Qualifications: Experience in administrative support, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 55000 - 65000 £ per year.
Working Hours: Full time 37.5 hours per week – Mon – Fri
Grade: 6
Job Description
The Personal Assistant/Team Co‑ordinator role is accountable for providing comprehensive executive-level support to multiple leaders at Level 2, ensuring seamless daily operations and efficient execution of day‑to‑day priorities. Acts as a trusted partner, managing communication flow, diary prioritisation, anticipating needs, and proactively resolving challenges to enable the team's success.
What you’ll do
- Accountable for providing comprehensive executive-level support to multiple members of the Consumer leadership team, ensuring seamless daily operations and effective calendar prioritisation.
- Act as a point of contact and liaison, effectively communicating with internal and external stakeholders at all levels as necessary.
- Manages the needs of leadership members, maintaining a high-level understanding of their priorities, projects and initiatives, anticipating potential challenges, and proactively identifying and implementing solutions.
- Manages complex calendars, coordinates internal and external meetings, and arranges travel arrangements with meticulous attention to detail and efficiency.
- Manages expenses, processes invoices, ensuring all align with relevant company policies and procedures.
- Ensures timely creation and management of PO’s.
- May provide administrative support where capacity allows to wider management team with regards to diary management, travel arrangements, expenses and other administrative duties.
- Partners with other PA’s and supporting staff across the organisation to ensure seamless coordination and communication.
- Provides cover for ELT Executive Assistants during periods of absence.
- Organising events and supporting co‑ordination of diaries for large scale meetings.
- Completion of administrative project activity from time to time as needed.
Qualifications
Who you are
- Previous experience of providing comprehensive administrative support to one or more senior team members within a fast‑paced and demanding telecommunications environment.
- A self‑starter who is extremely organised, meticulous attention to detail, good humoured under pressure, highly professional with strong prioritisation and excellent communication skills.
- Good at managing complex calendars, coordinating travel arrangements, and anticipating the needs of senior stakeholders.
- Ability to maintain confidentiality & handle sensitive information with discretion, anticipate challenges and take initiative.
- Strong technical proficiency, including advanced skills in Microsoft Office Suite, particularly Outlook, PowerPoint, and Excel.
Need to know
We are regulated by the Financial Conduct Authority and all offers of employment for this role are subject to background checks, including criminal (DBS) and financial checks to meet the regulator’s standards. We believe everyone should have the opportunity to interview for a role that matches their skills. In collaboration with our Talent, Diversity & Inclusion teams and our employee‑led DEI Networks, we identified a range of reasonable adjustments to help you feel comfortable and perform at your best self during the interview process. If you require any reasonable adjustments or have an accessibility request as part of your recruitment journey, for example, extended time or breaks in between online assessments, a sign language interpreter, or assistive technology, please contact your recruiter directly or email jobs@three.co.uk for guidance.
Personal Assistant in Newbury employer: Three UK
At our company, we pride ourselves on fostering a dynamic and inclusive work environment where Personal Assistants play a crucial role in supporting our leadership team. With a strong emphasis on employee growth, we offer comprehensive training and development opportunities, alongside a hybrid working model that promotes work-life balance. Our commitment to diversity and inclusion ensures that every team member feels valued and empowered to contribute to our collective success.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Newbury
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the team you'll be supporting. Think about how your skills in managing complex calendars and anticipating needs can make their lives easier. Show them you’re not just another candidate, but the perfect fit!
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to liaise with various stakeholders. Try mock interviews with friends or family to get comfortable articulating your experiences and how they relate to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Personal Assistant in Newbury
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in providing executive-level support and managing complex calendars, as these are key aspects of the job. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that demonstrate your organisational skills and ability to handle sensitive information with discretion. Let us know why you want to join StudySmarter!
Showcase Your Communication Skills:As a Personal Assistant, communication is key. In your application, make sure to showcase your excellent communication skills. Whether it’s through your writing style or examples of how you’ve effectively liaised with stakeholders, we want to see that you can connect with people at all levels.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, you’ll get to explore more about our culture and values while you’re there!
How to prepare for a job interview at Three UK
✨Know Your Leaders
Before the interview, take some time to research the leaders you'll be supporting. Understand their roles, priorities, and any recent projects they've been involved in. This will help you demonstrate your ability to anticipate their needs and show that you're genuinely interested in the position.
✨Master the Calendar Game
Since managing complex calendars is a key part of the role, practice discussing how you would prioritise meetings and handle scheduling conflicts. Be ready to share specific examples from your past experience where you successfully managed multiple schedules and ensured smooth operations.
✨Show Off Your Tech Skills
Brush up on your Microsoft Office skills, especially Outlook, PowerPoint, and Excel. Be prepared to discuss how you've used these tools in previous roles to enhance efficiency and communication. You might even want to bring a portfolio showcasing your work with these applications.
✨Communicate Like a Pro
Effective communication is crucial for this role. During the interview, focus on how you can be a reliable point of contact for both internal and external stakeholders. Share examples of how you've navigated challenging conversations or resolved conflicts in a professional manner.
