Company Secretarial Assistant

Company Description

Location: Reading, Newbury – *Hybrid

Salary: Excellent basic salary plus bonus and benefits

Working Hours: Full time 37.5 hours per week – Mon to Fri

Who We Are

We’re here to build a network the UK can count on – one that connects people, places and potential. Because no matter where you live, what your background is, or how you get online – we think everyone deserves the same chance to stay connected, and with VodafoneThree, that future’s being built – today.

We’re creating more than the UK’s best network. We’re helping close the digital divide, empower communities and drive meaningful progress.

We believe that everyone should feel they belong. Whoever you are and whatever your story, there’s space for you here. We’re building a workplace where different perspectives are welcomed, voices are heard, and everyone feels safe to show up as themselves.

You’ll join a team that genuinely cares – about each other, about our customers, and about the future we’re building. From day one, you’ll be welcomed, valued and encouraged to bring your whole self to work.

Why VodafoneThree

Join us and you’ll be at the heart of change. That means building responsibly, investing sustainably and creating opportunities that last.

We’re not just expanding connectivity; we’re reimagining what a connected nation looks like. With £11bn invested in 5G and digital infrastructure, your work will directly power businesses, services, and communities across the country.

You’ll work on real challenges, with real impact, across every corner of the country. Wherever you join us, whatever your role, you’ll be helping to build a future that works better for everyone.

We move at pace, because what we’re building matters – and we’re learning as we go. We’re proud of the progress we’ve made, but we’re just getting started.

• Hybrid

We believe that through collaboration and connection with our colleagues we can achieve great things. Our hybrid working approach allows our people to work both in the office and at home, providing the flexibility and resources you need to succeed in your role. We don\’t require you to be in on specific days; instead, we ask people to come into the office 2-3 days each week, for at least 8 days per month. You should work with your line manager to understand what their expectations are for you, your specific role and your team.

Job Description

We’re investing £11 billion in our mission to build the UK’s best network. This will help us transform connectivity for every home and business across the nation, powering the UK’s digital future by creating a platform for innovation and next-generation technology. Our investment will boost speeds for every customer as we bring 5G Standalone (5G SA) to every corner of the UK by 2034. From busy city centres to remote rural towns, we\’re making sure every area has the access it needs, including the most vulnerable within society.

Better yet, customers don\’t have to wait to feel the benefits. Within the first year, around 27 million VodafoneThree mobile customers will have access to better connectivity via a combination of spectrum sharing and open access to each other\’s networks. Meanwhile, the UK\’s largest full-fibre footprint will be further supported by Fixed Wireless Access offers and site upgrades. All of which means a faster, more reliable service for every single customer, without having to lift a finger.

The Company Secretarial Assistant will provide administrative and technical support to the Deputy Company Secretary, to help ensure the Group complies with its corporate governance and statutory requirements.

What You Will Be Doing In The Role.

• Meeting support – Supporting the preparation of agendas and compiling board packs for Board and Committee meetings for all Group companies. Taking meeting minutes for subsidiary companies.
• Statutory compliance – Maintaining statutory records; ensuring compliance with the Companies Act; assisting with paper and online filings at Companies House.
• Record Keeping – Maintaining accurate records of corporate actions in online portals and electronic databases – including resolutions, minutes, and other relevant documents.
• Support of the annual external audit process – Assisting with coordination of Statutory Accounts for trading companies. Liaising with the external auditors where required; supporting with documentation requests; and answering audit related governance queries.
• Other Administrative Tasks – Handling correspondence; managing meeting schedules; and providing general administrative support to the Company Secretary and the Deputy Company Secretary.

Qualifications

The type of person we are looking for.

• Corporate Governance Institute qualified with experience in a Company Secretarial role.
• Strong organisational skills and attention to detail.
• Excellent communication and written skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and as part of a team.
• Knowledge of corporate governance principles and statutory requirements.
• Experience with company secretarial software and databases (e.g. Board Intelligence, Diligent) is a plus.

Additional Information

Reasonable Adjustments

We believe everyone should have the opportunity to interview for a role that matches their skills. In collaboration with our Talent, Diversity & Inclusion teams and our employee-led DEI Networks, we identified a range of reasonable adjustments to help you feel comfortable and perform at your best self during the interview process

We’re committed to supporting you throughout every stage of your journey with us. If you need any additional support in your online assessment or interview, please contact the recruiter directly or email jobs@three.co.uk

Vetting

We are regulated by the Financial Conduct Authority and all offers of employment for this role are subject to background checks, including but not limited to, criminal (DBS) and financial checks to meet the regulators standards. #J-18808-Ljbffr